Payroll

• Manage payroll cycles for an expanding client portfolio, ensuring 100% compliance with federal, provincial, and local Canadian regulations.
• Handle complex new-hire imports, timesheet uploads, adjustments, incentives, and voluntary deductions within the HRIS.
• Review and calculate accurate pay changes for promotions, new hires, transfers, and final termination payouts.
• Resolve payroll discrepancies, process off-cycle manual checks, and generate robust audit reports for clients.

Payroll Specialist, Bilingual

• Advanced Processing: Manage full-cycle payroll processing for our premier client base, handling advanced overrides, manual tax overrides, and void management.
• Lead Issue Resolution: Act as the first point of escalation for complex technical or client service inquiries, troubleshooting HRIS and payroll discrepancies with urgency.
• Drive Special Projects: Collaborate directly with the Payroll Supervisor on strategic initiatives to improve payroll SOPs and workflow efficiency.
• Cross-Functional Collaboration: Partner with internal departments to solve system issues and maintain flawless compliance with multi-provincial Canadian regulations.

Senior Payroll Specialist, Bilingual

• Process bi-weekly/semi-monthly/monthly payroll on time, making changes to payroll (adding/removing employees, adding/removing deductions, etc.)
• Handle the T4 process and submit ROE forms amongst other payroll duties
• Answer complex inquiries from clients related to payroll, providing recommendations and problem-solving
• Analyze data while maintaining compliance, accuracy, and efficiency
• Calculate and file health tax levies, taxes, and WCB for multiple provinces
• Review CRA accounts and respond to notices
• Correspond with clients and the bookkeeping team to ensure timely service and a hands-off experience
• Benefits reconciliation

Payroll Associate

• Ensure accurate and timely execution of Canadian payroll
• Collaborate closely with Deel to ensure correct and on-time processing
• Maintain compliance with payroll schedules
• Manage tickets in the case management system for payment issuance
• Compile, analyze, and document payroll- and tax-related issues
• Work closely with legal, finance, and HR teams

Senior Payroll Operations Analyst – Fixed-Term Contract

• Compile and audit employee time and payroll data for weekly payroll cycles
• Timely payroll related query responses
• Responsible for the processing of weekly payrolls
• Balance and reconcile weekly imported payroll to Audit Log
• Verify received payroll data for accuracy and compliance utilizing system reports for audits
• Ensure internal payroll controls are adhered to
• Assist managers, employees, HR and locations with inquiries related to payroll
• Perform payroll output processes for weekly cycles
• Assist with special projects and backup for the other payroll cycles

Temporary Payroll Associate

• Manage and process payroll for our growing workforce across multiple business entities in both Canada and the United States.
• Accurately process semi-month or bi-weekly payrolls for employees in both the Canada and the US, ensuring compliance with provincial, federal, state, city and local legislations within ADP.
• Ensure timely delivery of payroll services to over 650 employees.
• Administer payroll for multiple entities within the organization, including calculating wages, overtime, bonuses, and deductions.
• Ensure compliance with applicable labor laws, tax regulations, and payroll standards in Canada and the US.
• Perform payroll related reconciliations and audits.
• Prepare and submit payroll tax filings, including T4s, T4As, RL1, T2200s, W2s, W2-Cs, 1095-C and 5500s.
• Monitor updates to tax laws and labor standards in both countries, making adjustments as necessary.
• Address and resolve payroll and benefit related inquiries from employees, such as pay discrepancies, tax withholdings, and benefit deductions.
• Educate employees on payroll processes and policies.
• Maintain payroll systems and databases, ensuring accuracy and security of employee data.
• Collaborate with IT and HR teams to implement system upgrades or integrations as needed.
• Work closely with HR, Finance, and Accounting teams to ensure seamless payroll operations and reporting.
• Assist in audits related to payroll and benefits.
• Identify inefficiencies in payroll processes and implement improvements to enhance accuracy and efficiency.
• Develop and document payroll procedures and best practices.

Payroll Specialist

• Administer and process payroll for Clients with employees located throughout Canada (primarily in Ontario) and in the US utilizing various payroll providers, while ensuring compliance with local laws.
• Process new hires, terminations, and employee payroll changes, including benefits and payroll records.
• Respond to client and employee payroll related questions and issues that may arise.
• Produce and submit Record of Employment and T4’s, and any other applicable reporting obligations.
• Process and submit payroll related government remittances, including source deductions, EHT, WSIB, etc.
• Process and calculate vacation accruals.
• Implement payroll related systems and processes for Clients and focus on continuous improvement of processes and automation opportunities.
• Work collaboratively and develop relationships with clients and BrightIron team members.

• Reports to Supervisor, Payroll, performs a variety of accounting and clerical duties associated with the preparation and reconciliation of wage and salary payrolls and employee benefits.
• Processes payroll documents received from Human Resources or Departments and determines the necessary adjustments to gross pay.
• Calculates vacation pay, retroactive pay, sick leave, retiring allowance, in lieu of notice pay and inputs adjustments into payroll system.
• Adjusts tax on final payments based on tax waivers received from Canada Revenue Agency (CRA).
• Calculates, prepares correspondence, collects and adjusts employee records for overpayments.
• Calculates, prepares and processes jobs to produce manual cheques for underpayments.
• Updates employee deductions as required.
• Prepares cheque requisitions for all payroll deductions and remits on a timely basis (ie. taxes, bonds, charities, garnishments, union dues, etc.).
• Prepares Records of Employment documents including running jobs and printing of documents.
• Answers inquiries in person and by telephone from employees, departments including outside agencies such as CRA and Human Resources Skills & Development Canada.
• Prepares monthly account reconciliations for liability and clearing accounts.
• Calculates, deducts and maintains garnishment records.
• Recalls/cancels direct deposits as required and reissues rejected direct deposits from bank.
• Adjusts employee's gross pay for attendance docking exceptions.
• Prepares journals to fund sick leave payments from reserve accounts.
• Prepares adjustments to employee records for the preparation of annual T4/T4A's.
• Completes the annual PIER Review (audit of CPP/EI deductions) required by CRA.
• Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Performs other duties as assigned which are directly related to the major responsibilities of the job.

Payroll Clerk

• Oversee and manage the complete payroll process, including accurately calculating wages, bonuses, and deductions for both domestic and international staff.
• Ensure all payroll transactions are processed accurately and in a timely manner, including new hires, terminations, and changes to employee information.
• Prepare and distribute payroll reports (including ROE’s, T4s, and T2200’s, and T1223’s), statements, and summaries for management and employees.
• Administer employee benefits programs, including enrollment, changes, and terminations.
• Serve as the primary point of contact for employees regarding payroll and benefits inquiries, providing excellent customer service and resolving issues promptly.
• Maintain and update employee records to ensure accuracy of payroll and benefits data.
• Ensure compliance with federal, provincial, and local regulations and monitor changes in laws and regulations related to payroll and benefits.
• Collaborate with People & Culture and Finance departments to reconcile payroll and benefits data, resolve discrepancies, and ensure accurate reporting.
• Assist in the development and implementation of payroll and benefits policies and procedures.
• Stay updated on industry trends and best practices in payroll and benefits administration.

Payroll and Benefits Specialist

• Accurately process and manage payroll for all employees (approx 200)
• Manage employee benefits programs, including health insurance, retirement plans, and other employee perks
• Facilitate the onboarding process for new employees
• Develop, review, and update HR policies and procedures
• Maintain accurate HRIS data and liaising with global centers of excellence as needed

HR Payroll Coordinator – 16 Months Contract

• Oversee the accurate and timely processing of complex, full-cycle bi-weekly payrolls, including regular payroll, adjustments, retroactive payments, and off-cycle payments.
• Ensure payroll operations comply with legislation, collective agreements, company policies, and regulatory requirements.
• Review payroll reconciliations, audits, and reporting to ensure payroll accuracy and compliance.
• Monitor payroll workflows and deadlines to ensure service levels and operational requirements are consistently met.
• Support payroll year-end activities, including T4s, reconciliations, statutory reporting, and audits.
• Resolve queries from internal or external customers by providing information on complex processes and related policies.
• Provide leadership, coaching, training, and performance support to payroll team members.
• Foster a collaborative, customer-focused, and high-accountability team environment.
• Stay up to date on collective agreement requirements and interpret these in day-to-day practices where necessary.
• Identify needs for system performance to process payroll information accurately and efficiently.

Payroll Supervisor

• Process bi-weekly payroll for local Co-op clients, ensuring accurate remittances and adherence to deadlines.
• Provide timely customer support to address client inquiries related to pay.
• Assist with year-end duties, including preparing T4s, vacation payouts, and related reports.
• Review payroll correspondence and update employee files, including special payments like bonuses and severance.
• Manage Workers Compensation reports, third-party error notifications, and maintain security of payroll records.

Senior Payroll Associate

• Process accurate, timely payroll for assigned employee groups across multiple provinces
• Maintain accurate employee payroll records in the HRIS system, ensuring data integrity and timely updates
• Apply knowledge of Canadian payroll legislation to daily processing
• Respond professionally to employee inquiries regarding pay, deductions, and tax matters
• Generate standard payroll reports for HR and Finance teams

Payroll Analyst

• Lead accurate, timely multi-provincial payroll processing
• Maintain expert-level knowledge of Canadian payroll legislation
• Serve as the payroll system subject matter expert
• Handle complex escalated inquiries while maintaining strict confidentiality
• Provide guidance, training, and mentorship to junior payroll staff

Senior Payroll Analyst

• Work directly with clients to implement Workday Payroll technology solutions into their business environments of increasing complexity levels with experience
• Deliver high-quality Workday solutions across multiple industries to meet clients’ business needs of increasing complexity levels with experience
• Define, build and implement HR processes and structure, in alignment with client’s business objectives and needs, enhancing clients’ experience and value of the Workday software of increasing complexity levels with experience.
• Actively participate in internal training updates and opportunities to share one’s skills and learnings with others within the organization
• Manage a team of consultants, guiding them through their Workday/professional development and handling escalations (Manager Level)
• Utilize Workday experience and knowledge to develop sales material and scope projects as needed by the sales team (Senior/Principal Level)
• Ability to travel 25-45%

Workday Payroll Consultant

• Serve as a subject matter expert for payroll system configuration, calculations, and overall functionality for Canadian and US payrolls.
• Support compliance with all applicable federal, provincial/state, and local payroll tax laws and regulations for Canada and the US.
• Monitor legislative changes and coordinates updates to system configurations and processes to ensure ongoing compliance.
• Maintain a strong understanding of the end-to-end payroll processes for the Canadian and US payrolls, including data input, calculations, deductions, and reporting.
• Proving payroll processing support Canadian and US payrolls during absences or high-volume periods.
• Gather information, investigate and resolve payroll system issues in collaboration with the HRIS team and payroll operations.
• Validate payroll data integrity and accuracy with regards to the incoming and outgoing data integrations
• Plan, execute, and document testing for all payroll system updates, patches, and integrations to ensure accuracy minimize risk.
• Collaborate with the payroll team to identify system inefficiencies, and recommend improvements to enhance payroll operations and compliance
• Participate in the implementation of new system modules, enhancements and process changes.
• Develop and maintain documentation of payroll system configurations, processes, and compliance procedures.
• Assist in training and supporting payroll team members on system functionalities and compliance-related updates.

Payroll Systems Compliance Specialist

• Understand customer Payroll, Time tracking, Absence and broader business requirements and how they align to Workday functionality
• Plan and design the best and most optimal solution for the client
• Lead the configuration of the designed Workday solution to meet the customers’ Payroll, Time tracking, Absence related and broader business requirements
• Participate in sales cycles in estimating project costs and efforts

Senior Manager, Consulting – Workday Payroll, Time Tracking, Absence (Bilingual FR/EN)

• End-to-end payroll accountability for 2,700+ employees across multiple Canadian provinces
• Single point of accountability for the outsourced BPO provider
• Escalation ownership for complex payroll, benefits, and leave issues
• Cross-border payroll for U.S. executives
• WCB program compliance and integrity across all applicable provinces
• Payroll and HRIS system upgrades, configuration changes, and ongoing process optimization
• Internal and external audit management, SOX controls, and cross-system data integrity

Payroll Manager

• Manage end-to-end payroll processing, including calculation of wages, deductions, tax withholdings, and issuance of payments to employees and government agencies.
• Ensure all payroll withholdings/remittances are accurately processed and filed in a timely manner.
• Process Canadian and international payrolls while working with local payroll providers in foreign jurisdictions to ensure compliance with local government regulations and company policies.
• Act as a trusted advisor, providing payroll insights across the organization, and leading ad-hoc cross-functional payroll projects.
• Process, record, and reconcile payroll transactions in the accounting system, including WSIB, EHT, and other payroll-related accruals.
• Maintain accurate financial records, including journal entries, general ledger entries, and account reconciliations.
• Lead any payroll audits and assist with financial audits as required.
• Assist with period-end closing procedures, including month-end payroll accruals and performing variance analysis of month-to-month changes.

• Process payroll and all payroll-related tasks including timecards, adjustments, ROEs, benefits and remittances
• Support reconciliations by reviewing payroll balances and GL accounts, investigating discrepancies, and assisting with accurate and timely tax remittances
• Supports business process decisions for the payroll project, including both business process design and technology design considerations which impact process
• Contributes to decisions associated with process, workflow approvals, and dependencies associated with other functions
• Responsible for designing an end-to-end HR process, taking into account relevant Seaspan system and policy requirements and limitations and applicable laws and regulations
• Works closely with their system integrator counterpart on the design, development, and implementation of the solution and key deliverables
• Verifies that the proposed design satisfies business requirements
• Assists in the finalization of test scenarios and testing itself
• Reviews data from E1 to HCM, and oversees updates made to content
• Coordinates and integrates institutional knowledge, provides input to the system integrator team regarding technical architecture, configuration, RICF objects, security, system administration features, peripheral systems
• Builds effective working relationships with internal and external clients, delivering high-quality professional advice with guidance from senior colleagues
• Supports training efforts on business process and solution design to new stakeholders

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