Payroll

• Manage, coach and develop 3 Payroll Specialists; conduct regular 1:1s, set objectives, and lead performance reviews
• Allocate entity and workload ownership across the team, balancing complexity and coverage risk
• Build a positive team culture with clear accountability and defined career pathways
• Serve as first-line escalation for all payroll queries, exceptions, and processing issues during US hours
• Oversee end-to-end payroll processing cycles across all 5 US legal entities, ensuring accuracy and on-time delivery
• Perform final review and sign-off on payroll runs before funding; act as hands-on processor for complex or high-risk entities
• Manage off-cycle payroll runs, retroactive adjustments, and termination calculations
• Own the payroll calendar and ensure all deadlines are met across entities
• Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions
• Maintain SOX controls documentation and support internal and external audits
• Manage year-end processes including W-2 production, reconciliations, and tax filings
• Monitor legislative and regulatory changes affecting US payroll; implement required process updates
• Own day-to-day relationships with payroll system vendor, tax filing agents, and benefit administrators
• Partner with HR, Finance, Legal, and Benefits teams as the primary US payroll contact
• Prepare and present payroll metrics, exception reports, and KPIs for the Global Payroll Director and senior stakeholders
• Identify and lead process improvement initiatives to enhance accuracy, efficiency, and controls
• Support system upgrades, new entity set-ups, and M&A-related payroll integrations
• Contribute to global payroll strategy and standardization projects led by the Global Payroll Director

Payroll Manager

• Manage, coach and develop 3 Payroll Specialists; conduct regular 1:1s, set objectives, and lead performance reviews
• Allocate entity and workload ownership across the team, balancing complexity and coverage risk
• Build a positive team culture with clear accountability and defined career pathways
• Serve as first-line escalation for all payroll queries, exceptions, and processing issues during US hours
• Oversee end-to-end payroll processing cycles across all 5 US legal entities, ensuring accuracy and on-time delivery
• Perform final review and sign-off on payroll runs before funding; act as hands-on processor for complex or high-risk entities
• Manage off-cycle payroll runs, retroactive adjustments, and termination calculations
• Own the payroll calendar and ensure all deadlines are met across entities
• Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions
• Maintain SOX controls documentation and support internal and external audits
• Manage year-end processes including W-2 production, reconciliations, and tax filings
• Monitor legislative and regulatory changes affecting US payroll; implement required process updates
• Own day-to-day relationships with payroll system vendor, tax filing agents, and benefit administrators
• Partner with HR, Finance, Legal, and Benefits teams as the primary US payroll contact
• Prepare and present payroll metrics, exception reports, and KPIs for the Global Payroll Director and senior stakeholders
• Identify and lead process improvement initiatives to enhance accuracy, efficiency, and controls

• Own and process end-to-end US payroll on a semi-monthly cycle, including regular wages, bonuses, commissions, equity-related transactions, off-cycle runs, and terminations
• Maintain accurate payroll records for multi-state operations, including state/local tax registrations, SUI rates, and jurisdiction setup for new work locations
• Manage payroll tax compliance: filings, amendments, agency notices, W-2/W-2c processing, and year-end close
• Process garnishments, levies, and other involuntary deductions in compliance with applicable regulations
• Partner with Accounting on payroll journal entries, GL mapping, accruals, and month-end close support
• Prepare and submit certified payroll reports for public works and government-funded construction projects
• Ensure compliance with Davis-Bacon and Related Acts and state prevailing wage laws
• Maintain project-level payroll records to support certified payroll audits and agency inquiries
• Serve as the review and approval authority for international payroll runs processed through in-country payroll providers and EOR platforms
• Administer US benefits programs including open enrollment, new hire enrollment, and terminations
• Perform monthly benefits reconciliations and manage 401(k) administration and compliance testing support
• Maintain payroll and benefits internal controls, documentation, and audit readiness

Senior Payroll & Benefits Specialist

• Compensation Analysis: Participate in salary surveys, analyze market trends, and benchmark jobs internally and externally to determine competitive pay.
• Merit Increase: Assist with merit increase process; develop input sheets.
• Data Analysis & Compliance: Conduct equity analyses to ensure pay fairness and ensure compliance with federal and state labor laws.
• Data Analysis & Reporting: Cleaning and analyzing data from ATS (Applicant Tracking Systems), payroll, and employee surveys to identify patterns in turnover, hiring, and performance.
• Metric Development: Developing HR dashboards, key performance indicators (KPIs), and visualizations to track workforce metrics.
• Strategic Insights: Providing insights for HR leaders on recruitment effectiveness, employee engagement, and potential risks.
• Process Improvement: Using findings to recommend optimizations for recruiting, training, and talent management.
• Payroll Processing: Processes payroll on regular cycles (bi-weekly) including calculating wages, overtime, and deductions. Benefits billing reconciliation and processing bank wires.
• Compliance & Tax: Ensures compliance with federal, state, and local tax laws, and prepares year-end filings.
• Reporting: Prepares payroll reports for finance and HR and assists with audits.

Compensation & Payroll Analyst

• Own the timely, accurate, and compliant bi-weekly payroll for all Canadian and U.S. employees. Process all lifecycle data updates including new hires, terminations, promotions, compensation changes, bonuses, deductions, garnishments, and tax updates.
• Lead all year-end activities (T4s, W-2s, 1099s, ROEs, filings, and reconciliations). Partner with Finance to ensure data integrity, general ledger accuracy, and audit readiness.
• Ensure strict adherence to CRA, U.S. federal, state, and local payroll regulations, as well as provincial/state employment standards.
• Demonstrate deep working knowledge of: *United States:* California and New York regulations (including CA EDD reporting, CA SDI/PFL, NY withholding/SUI, and NY DBL/PFL premiums).
• *Canada:* Multi-province compliance across ON, BC, and AB, including jurisdiction-specific payroll tax requirements such as Ontario Employer Health Tax (EHT)
• Manage regional workers' compensation programs (e.g., WSIB, provincial boards, and U.S. state insurance), ensuring accurate reporting, premium remittances, and rate audit compliance.
• Own all benefits carrier relationships, including day-to-day administration, employee enrollments/changes, taxable benefit tracking, open enrollment project management, and annual benefits renewal negotiations.
• Execute day-to-day onboarding, offboarding, and employee lifecycle changes, maintaining flawless records in the HRIS and payroll systems.
• Serve as the primary point of contact for the payroll/HR inbox, triaging and resolving inquiries regarding pay, benefits, policies, and employment verifications.
• Partner with Finance and People & Talent to continuously improve, automate, and scale workflows for a growing workforce.
• Build, maintain, and continuously improve payroll process documentation and SOPs across all jurisdictions.

Global Payroll – People Ops Manager

• Analyzing client HR processes and systems to identify areas for improvement and optimization
• Developing and implementing HR technology solutions to enhance service delivery and align with business objectives
• Collaborating with clients to assess and transform HR functions
• Providing guidance on HR transformation strategies and technology implementation
• Managing and inspiring junior team members
• Building meaningful client relationships
• Utilizing analytical thinking to provide actionable insights
• Engaging in stakeholder management for successful HR technology adoption
• Supporting clients in navigating organizational change and enhancing employee engagement
• Applying knowledge of payroll legislation and software

Senior Associate, Payroll Implementation

• Own the employee payroll experience by responding to payroll inquiries with professionalism, empathy, and accuracy, building trust through clear communication and timely resolution of issues.
• Own and process global payroll across all Airspace entities and Employer of Record platforms, ensuring every payroll is processed on-time, with 100% accuracy while managing multiple concurrent payroll cycles.
• Maintain compensation, health benefits, and retirement plan administration across multiple jurisdictions. Ensuring all are accurately recorded in Payroll by performing regular audits and reviews.
• Demonstrate exceptional organizational skills by maintaining accurate payroll checklists, country-specific standard operating procedures (SOPs), and payroll documentation, while completing monthly retirement and benefits audits with 100% accuracy.
• Maintain working knowledge of the international tax, social security, and retirement landscape across every territory Airspace operates in, proactively flagging regulatory changes that require payroll configuration updates, and take ownership of timely filings and registrations with all US and international payroll statutory agencies.
• Coordinate with local in-country service providers to run international payroll accurately and on time.
• Managing relationships with payroll vendors and external partnerships in resolving any delays or issues that may arise.
• Maintain strong payroll controls, including approval workflows, segregation of duties, and regular review of audit trails to catch and prevent processing errors before they compound.
• Lead efforts to automate and scale payroll operations.
• Partner closely with the core HR team, Finance and other teams to establish and refine global payroll best practices.
• Partner closely with HR, Finance, and Legal to manage payroll-related notices including wage garnishments, tax notices, agency audits, statutory workforce reporting, and other federal, state, and local agency communications ensuring timely action, accurate documentation, and full compliance with all payroll-driven requests.
• Bring at least one payroll process improvement or enhancement to the table each quarter.
• Support U.S. and international payroll transformation efforts, including automation initiatives, as Airspace scales into new markets.
• Communicate payroll matters clearly to colleagues and senior leadership, translating technical detail into relevant guidance.

Senior Payroll Analyst

• Own end-to-end global payroll processing for accuracy and compliance, including management of new hires, terminations, bonuses, and other variable compensation
• Perform payroll reconciliations, reporting, and audit support while maintaining strong process documentation and internal controls
• Administer end-to-end business travel and expense operations including corporate card management, expense report review, policy enforcement, and travel vendor relationships ensuring compliance, accurate GL coding, timely reimbursement, and monthly T&E reporting and variance analysis
• Oversee accounts payable and accounts receivable, ensuring timely processing, accurate coding, and proper approvals while proactively managing vendor payments, cash application, and aging reports
• Lead month-end close activities across payroll, AP, and AR, including accruals and reconciliations
• Partner cross-functionally with People and Finance to support headcount growth and identify opportunities to improve automation and system efficiency across all owned functions

Accounting Operations and Payroll Manager

• Partner with the Payroll Manager in all aspects of the Company’s payroll administration and management.
• Ensure accurate entry/recording, processing, and ongoing auditing of payroll.
• Serve as the primary point of contact for processing timekeeping.
• Maintain payroll records in accordance with Payroll Record Retention Policy.
• Process employee deductions, including garnishments and 401(k).
• Prepare bi-weekly, monthly, quarterly, and year-end payroll reports.

Payroll Administrator

• Supports compliance with federal, state, and local payroll tax laws, employer registrations, and reporting requirements
• Supports the company's third-party payroll services provider
• Supports the timely resolution of payroll tax issues escalated from the third-party payroll services provider
• Researches registration requirements and completes employer payroll tax registrations
• Supports new state payroll tax registrations and account setup as business needs arise
• Researches, resolves, and follows up on accounts in 'Applied For' status
• Obtains state withholding and unemployment account numbers
• Maintains state payroll tax accounts and updates account information as needed
• Works directly with state agencies to resolve registration inquiries, notices, and payroll tax account issues
• Researches and resolves payroll tax notices, registration issues, agency correspondence, and account discrepancies
• Maintains payroll tax records and supporting documentation
• Collaborates with Payroll, Human Resources, Finance, the third-party payroll services provider, and state agencies
• Complies with internal payroll policies and procedures
• Completes other tasks and duties as assigned

Payroll Tax Consultant

• Manage end-to-end payroll processing for U.S. employees across all 50 states, ensuring accuracy and timely delivery.
• Process semi-monthly or bi-weekly payrolls, off-cycle payments, bonuses, commissions, equity-related compensation, and final pay.
• Administer wage garnishments, levies, and other payroll adjustments.
• Ensure compliance with all federal, state, and local payroll tax regulations.
• Monitor changes in payroll legislation and proactively implement required updates.
• Prepare and coordinate year-end reporting, including W-2s, W-2Cs, and 1099s.
• Develop and maintain payroll policies, procedures, and internal controls.

Global Payroll Manager

• Process end-to-end multi-state payroll for more than 1,500 employees using Workday Payroll
• Manage payroll activities from payroll preparation through final processing
• Process employee equity transactions and related payroll tax withholding
• Troubleshoot payroll issues and resolve payroll discrepancies
• Partner with HRIS and IT on Workday enhancements, testing, and system updates
• Serve as the primary payroll subject matter expert
• Prepare payroll journal entries
• Perform payroll reconciliations and general ledger reconciliations
• Review payroll accruals and payroll liabilities
• Support month-end and year-end financial close activities
• Ensure compliance with federal, state, and local payroll tax regulations
• Process payroll remittances and tax filings
• Manage W-2 and W-2c processing
• Oversee time and attendance processes
• Identify opportunities to automate payroll processes
• Utilize AI tools to improve reporting and workflow efficiency

Senior Payroll Operations Manager – Workday Payroll

• Process end-to-end multi-state payroll for more than 1,500 employees using Workday Payroll.
• Manage payroll activities from payroll preparation through final processing.
• Process employee equity transactions and related payroll tax withholding.
• Troubleshoot payroll issues and resolve payroll discrepancies.
• Partner with HRIS and IT on Workday enhancements, testing, and system updates.
• Serve as the primary payroll subject matter expert.
• Prepare payroll journal entries.
• Perform payroll reconciliations and general ledger reconciliations.
• Review payroll accruals and payroll liabilities.
• Support month-end and year-end financial close activities.
• Partner with Accounting to ensure payroll expenses are accurately recorded.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Process payroll remittances and tax filings.
• Manage W-2 and W-2c processing.
• Maintain payroll SOX controls and audit documentation.
• Respond to payroll tax notices and agency inquiries.
• Support payroll audits and internal compliance reviews.
• Oversee time and attendance processes.
• Ensure payroll data is accurate, complete, and submitted on time.
• Administer garnishments, levies, and other required deductions.
• Maintain compliance with FLSA and state wage and hour regulations.
• Identify opportunities to automate payroll processes.
• Support payroll system integrations and enhancements.
• Utilize AI tools such as Claude, Gemini, or similar technologies to improve reporting, documentation, research, and workflow efficiency.
• Recommend process improvements that reduce manual effort and improve payroll accuracy.

Payroll Manager – Workday Payroll, Multi-State Payroll

• Execute global payroll operational duties
• Work cross-functionally to design scalable and efficient process, with emphasis on automation and risk mitigation
• Responsible for the payroll systems and optimize configurations to maximize scalability and employee experience
• Process full cycle payroll operations for all domestic and international employees
• Contribute to the improvement of current operating procedures to reflect best-in-class practices
• Perform payroll reconciliations, month-end close and related journal entries
• Ensure the proper documentation, recordkeeping, and accounting for all payroll transactions including audit support
• Addressing payroll function related queries
• Ensure regulatory compliance and timely filings
• Enforce compensation policies regarding approval guidelines and documentation

Lead Payroll Analyst

• Join the team redefining how the world experiences design
• Lead payroll operations across two of Canva’s fastest-growing regions
• Influence global payroll strategy and support expansion into new markets
• Drive payroll transformation initiatives, including automation, AI, and process innovation
• Partner with leaders across Finance, People, Legal, Systems, and Equity to shape the future of payroll at Canva
• Build scalable processes and controls that support Canva’s continued hyper-growth
• Develop and mentor payroll talent while helping create a world-class global payroll function
• Own end-to-end payroll processing across the Americas and EMEA regions, ensuring accuracy, compliance, and timeliness
• Serve as the go-to resource and subject matter expert for all payroll-related matters, including future payroll or Employer of Record (EOR) expansions
• Stay up to date with payroll legislation, tax regulations, employment requirements, and compliance obligations across multiple jurisdictions
• Ensure payroll processes remain compliant with local regulations and internal policies
• Lead the resolution of complex payroll issues and escalations, delivering an exceptional employee experience
• Lead, coach, and develop a high-performing payroll team, fostering a culture of collaboration, innovation, and operational excellence
• Build strong relationships with stakeholders across Finance, People, Legal, Systems, Equity, and external partners
• Act as a trusted advisor on payroll-related matters, providing guidance and recommendations to support business decisions
• Partner with regional and global teams to communicate and implement payroll-related changes, policies, and procedures
• Support payroll readiness activities for new country launches, entity setups, acquisitions, and workforce expansions across the Americas and EMEA
• Partner with cross-functional teams to assess payroll, compliance, and operational impacts of expansion initiatives
• Lead payroll-related projects, including system implementations, upgrades, integrations, and process redesign initiatives
• Continuously evaluate and implement best practices to support a scalable and efficient payroll function
• Champion the use of AI-powered tools, automation, and emerging technologies to improve payroll efficiency, accuracy, compliance monitoring, reporting, and employee support
• Identify opportunities to streamline processes, reduce manual effort, and enhance operational scalability
• Leverage payroll data and analytics to identify trends, provide insights, and support informed decision-making
• Drive continuous improvement initiatives to enhance payroll operations, controls, reporting capabilities, and employee experience
• Establish and maintain robust payroll controls, governance frameworks, and audit-ready processes
• Manage relationships with payroll providers, EOR partners, tax authorities, auditors, and external advisors
• Compile, analyse, and present payroll data and reporting to management and key stakeholders
• Develop and maintain payroll KPIs, SLAs, and operational metrics, ensuring high levels of accuracy and service delivery
• Support internal and external audits and ensure timely resolution of findings and recommendations
• Be part of a fun, agile, and supportive team that continuously learns, evolves, and helps each other succeed in a hyper-growth environment
• Contribute to building a payroll function that is innovative, scalable, and employee-centric

Head of Payroll – Americas, EMEA

• Responsible for full cycle multi-state payroll for 600-700 employees
• Audits automated and manual timecards for payroll processing
• Calculate hours, tax withholdings, deductions, bonuses, and union fringes
• Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
• Ensures contractual obligations and submission of certified payroll reports
• Submit and upload compliance documentation into project specified payroll tracking systems
• Coordinates with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
• Review initial job packets for certified payroll or prevailing wage requirements
• Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
• Exports and import timecard information from timecard software into payroll software
• Reviews and enters labor allocations reported on timecards
• Prepares termination and check adjustments
• Handles employee's inquiries regarding payroll checks or deductions on their paychecks
• Coordinates with the HR department to ensure the correct employee data is on file
• Process monthly union fringe reports for payment
• Supports the department with developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
• Coordinates year-end processes
• Maintains employee confidence and protects payroll operations by keeping confidential information
• Other duties as assigned

Senior Payroll Administrator

• Gather and validate employee time and attendance data
• Process payroll, including wages, overtime, deductions, and bonuses
• Maintain accurate payroll records and audit data for accuracy
• Respond to employee and manager payroll inquiries via ServiceNow
• Execute payroll payments via electronic transfer or paycheck
• Partner with payroll vendors (e.g., ADP) to resolve issues and tax inquiries
• Review and update SOPs and support process improvements
• Ensure payroll controls are in place and functioning effectively
• Escalate payroll issues as needed and support resolution
• Prepare payroll-related reports for leadership and finance

Payroll Specialist

• Own end-to-end execution of recurring US payroll cycles with precision
• Lead payroll initiatives of moderate-to-high complexity from scoping through delivery
• Act as a process owner to diagnose root causes of recurring issues and design scalable solutions
• Support equity-to-payroll workflows
• Serve as a subject matter expert for ADP and Workday HCM
• Drive compliance, audit readiness, and controls
• Identify gaps in workflows and escalate appropriately
• Contribute to the long-term vision of the team

• Own the end-to-end global payroll operating model across employees, contractors, EORs, PEOs, and local providers.
• Manage and develop a team of 2–3 direct reports while maintaining execution discipline and high operational standards.
• Lead the operational administration of employee equity in Shareworks, covering grant processing, data updates, and multi-department reconciliation.
• Identify and implement automation workflows to minimize manual data transfers, recurring exceptions, and data friction.
• Partner with HR Technology, IT, and Finance to drive payroll platform consolidations and maximize system reliability.
• Strengthen compliance protocols, payroll controls, and documentation to protect the business from financial exposure and ensure audit readiness.
• Establish clear processing calendars, accountability metrics, and data scorecards to measure function accuracy and capacity gains.
• Step into complex tax, equity, and market-specific payroll challenges to drive swift cross-functional resolution.

Senior Manager, Global Payroll Systems – Equity Operations

• Own accurate, on-time EMEA payrolls and provide operational coverage for APAC
• Prepare and reconcile the monthly EMEA and APAC payrolls using the HCM system and local payroll vendors across all regions
• Liaise in local time zone with the payroll support team to ensure the accuracy, compliance, and timely processing of payroll
• Collaborate closely with cross functional teams (People Ops, Benefits, and Accounting) and external payroll partners to identify and improve payroll workflows
• Provide excellent employee experience as the first point of contact for all EMEA and APAC payroll inquiries
• Process accurately and timely submission of all one-time payments (bonus, commissions, or severances), leave of absence amounts, fringe benefits, BIK, Bike to Work, and pension contributions
• Work closely with the International Corporate Accounting team to ensure payroll net pay, taxes, and pension payments are processed timely with the local bank and/or vendor
• Reconcile and prepare month end EMEA/APAC payroll journal entries produced by payroll vendors
• Assist with the preparation of payroll related month end balance sheet reconciliations
• Generate and analyze payroll reports using existing systems and data
• Serve as additional support to the APAC Payroll Analyst
• Complete ad-hoc tasks and other duties as assigned

Payroll jobs in California

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Payroll Manager

Payroll Manager

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Compensation & Payroll Analyst

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Senior Associate, Payroll Implementation

Senior Payroll Analyst

Accounting Operations and Payroll Manager

Payroll Administrator

Payroll Tax Consultant

Global Payroll Manager

Senior Payroll Operations Manager – Workday Payroll

Payroll Manager – Workday Payroll, Multi-State Payroll

Lead Payroll Analyst

Head of Payroll – Americas, EMEA

Senior Payroll Administrator

Payroll Specialist

Senior Payroll Analyst

Senior Manager, Global Payroll Systems – Equity Operations

International Payroll Analyst