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Payroll Manager – Workday Payroll, Multi-State Payroll
OnboardPayroll Manager overseeing end-to-end payroll operations for over 1,500 employees using Workday Payroll. Managing payroll tax compliance, accounting, and operational excellence in a hybrid work setup.
About the role
Key responsibilities & impact- Process end-to-end multi-state payroll for more than 1,500 employees using Workday Payroll.
- Manage payroll activities from payroll preparation through final processing.
- Process employee equity transactions and related payroll tax withholding.
- Troubleshoot payroll issues and resolve payroll discrepancies.
- Partner with HRIS and IT on Workday enhancements, testing, and system updates.
- Serve as the primary payroll subject matter expert.
- Prepare payroll journal entries.
- Perform payroll reconciliations and general ledger reconciliations.
- Review payroll accruals and payroll liabilities.
- Support month-end and year-end financial close activities.
- Partner with Accounting to ensure payroll expenses are accurately recorded.
- Ensure compliance with federal, state, and local payroll tax regulations.
- Process payroll remittances and tax filings.
- Manage W-2 and W-2c processing.
- Maintain payroll SOX controls and audit documentation.
- Respond to payroll tax notices and agency inquiries.
- Support payroll audits and internal compliance reviews.
- Oversee time and attendance processes.
- Ensure payroll data is accurate, complete, and submitted on time.
- Administer garnishments, levies, and other required deductions.
- Maintain compliance with FLSA and state wage and hour regulations.
- Identify opportunities to automate payroll processes.
- Support payroll system integrations and enhancements.
- Utilize AI tools such as Claude, Gemini, or similar technologies to improve reporting, documentation, research, and workflow efficiency.
- Recommend process improvements that reduce manual effort and improve payroll accuracy.
Requirements
What you’ll need- 8+ years of payroll experience (exceptional candidates with 4–6 years of extensive Workday Payroll ownership will also be considered).
- Hands-on experience processing payroll using Workday Payroll.
- Experience managing end-to-end multi-state payroll processing.
- Strong payroll accounting knowledge including:
- Payroll journal entries
- General ledger reconciliation
- Payroll reconciliations
- Payroll accruals
- Month-end and year-end close
- Experience processing equity transactions through Workday Payroll.
- Knowledge of federal, state, and local payroll tax regulations.
- Experience processing W-2 and W-2c forms.
- Experience with payroll SOX controls.
- Strong Microsoft Excel and Google Sheets proficiency.
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently in a fast-paced environment while maintaining confidentiality.
Benefits
Comp & perks- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Payroll ProcessingPayroll ReconciliationGeneral Ledger ReconciliationPayroll Journal EntriesPayroll AccrualsW-2 ProcessingW-2c ProcessingEquity Transactions ProcessingPayroll Tax ComplianceMonth-End and Year-End Close
Soft Skills
Organizational SkillsCommunication SkillsProblem-Solving Skills