Legal Assistant

• Manage calendars and schedule appointments using Outlook
• Oversee and update electronic and physical “Bring Forward” systems
• Provide support for litigation, negotiations, and regulatory matters
• Organize and manage complex electronic and paper filing systems
• Draft, edit, format, and organize various materials
• Arrange meetings and manage client documentation

Bilingual Legal Assistant

• Provide comprehensive legal and administrative support within a busy commercial real estate practice.
• Manage client and transaction files, conduct conflict checks, and manage matter intake.
• Draft, prepare, and organize legal documents related to commercial real estate transactions.
• Utilize software tools to support transactions, including preparing transaction documents.
• Coordinate aspects of transaction closings and manage the full billing cycle.
• Maintain organized physical and electronic filing systems and perform general administrative tasks.

Legal Assistant, Real Estate

• Assist counsel with managing litigation files throughout the entire legal process
• Draft and edit pleadings, correspondence, and other legal documents
• Manage calendars and perform general administrative tasks
• Handle incoming client calls, including screening and directing inquiries
• Prepare court briefs and documentation for trials and arbitration hearings
• Perform electronic filing and document processing
• Provide confidential administrative support to legal counsel
• Ensure a high standard of client service and contribute to the delivery of superior legal support

• Serving as a primary point of contact for clients, including handling new client inquiries, conducting intake conversations, and building strong client rapport.
• Coordinating full intake process, conducting conflict searches and effectively managing opening and closing files.
• Drafting correspondence, responding to client inquiries, and ensuring timely follow-up on all communications.
• Supporting billing processes, including preparing accounts, issuing invoices, following up on outstanding accounts, and assisting with collections as needed.
• Proactively manage calendar, schedule meetings, and ensure full preparation of materials in advance.
• Assisting in identifying and triaging client concerns, escalating issues where appropriate.
• Prepare and organize retainer and privacy documentation.
• Conducting cold and warm outreach as needed, ensuring timely and professional responses to prospective and existing clients.
• Maintaining organized files, including scanning and uploading to document management system, while ensuring work is completed accurately and within tight timelines.
• Maintaining an effective bring-forward system, including tracking filing deadlines, timelines, and managing lawyers’ calendars.
• Compiling, serving, and filing motion records and other court or tribunal documents.
• Other duties related to the administration of the practice.

Legal Assistant – Dispute Resolution, Advocacy, Business Law

• Preparation of various legal documents
• Handling communications with customers and stakeholders
• Prioritize and manage workflow for quality and efficiency
• Provide specialized business services in mortgage enforcement
• Act as an escalation point and knowledge resource
• Solve moderately complex problems
• Exercise judgment in handling account recoveries
• Maintain knowledge of practices and procedures

Law Clerk, Litigation

• Support multiple and challenging Canadian business immigration engagements
• Contribute to the delivery of solutions and ideas for diverse institutional clients
• Learn Canadian business immigration processing categories and requirements for each visa category
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages
• Collect information and documentation from HR contacts and applicants
• Draft complete application packages for review by the supervising lawyer
• Ensure that applications are filed in a timely manner
• Meet with lawyers to discuss questions raised by the client and relay information back to the HR contact/applicant
• Draft emails in response to queries by clients and notify them of updates to their applications
• Delegate appropriate work to support staff
• Follow up with immigration authorities on pending applications
• Conduct electronic data entry including billing and general client information in applicant tracking system

Law Clerk – Canadian Business Immigration

• Support the firm in the orderly, timely and cost-effective conduct of client business.
• Provide support in the conduct of files, including litigation and regulatory support, document collection and management, and document preparation.
• Collaborate between the lawyers, the litigation support specialists, and legal administrative assistants.
• Prepare timelines and work plans for filings, hearings and trials.
• Manage complex evidence records and arrange dates for trials and judicial review hearings.
• Oversee the management of documents and legal databases.

Paralegal, Law Clerk

• Answering the telephone, scheduling conference calls and appointments.
• Requesting conflict checks, opening and closing files.
• Communicating with clients, experts, service providers and the courts.
• Drafting, sending, and replying to correspondence.
• Proofreading and formatting correspondence and other documents.
• Compiling, serving and filing motion records and other court documents.
• Maintaining calendars and an effective bring forward (BF) system.
• Scheduling examinations for discovery.
• Entering dockets and assisting with the preparation of monthly accounts to clients.
• Assisting with the preparation and electronic filing of various court materials (e.g. pleadings, trial records and motion materials).
• Requesting cheques, paying invoices.
• Filing correspondence and ongoing file maintenance and scanning into DMS (document management system).
• Organizing and submitting expense reports.
• Review, edit, transcribe dictations.
• Other duties as assigned.

Legal Assistant – Health Law, Personal Injury, 3+ Years

• Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions.
• Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Legal Administrative Assistants, Billing Assistants.
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
• Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court/board appearance dates, pleadings and filing requirements.
• Preparing basic court/board pleadings or other courtroom visuals.
• Coordinating service and filing of proceedings with agencies, courts and boards.
• Scheduling and coordinating discoveries, expert witnesses or other court/board-designated hearings.
• Maintaining an in-depth knowledge of legal terminology, court/board rules and procedures.
• Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing system.
• Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
• Assisting with the preparation and finalization of time entry on a daily basis according to firm standards.

Legal Assistant – Municipal

• Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
• Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
• Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
• Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
• Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
• Composes complex (non-technical) correspondence.
• Establishes, maintains, and when necessary, revises Lawyer's files.
• Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
• Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
• Exercises initiative to propose, develop and maintain standard office precedents and procedures.
• Performs additional duties as requested such as: • Reception relief. • Maintains lists of witnesses, Subpoenas, fees, etc. • Requests fees for payment from Claims department. • Participates in arranging lawyer’s files for easy access during trials. • Informs witnesses of scheduled court appearances. • And other miscellaneous duties as may be assigned from time to time.
• Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.

See all jobs on JobTailor