Legal Assistant

• Provide high-level legal and administrative support to assigned lawyer(s)
• Manage client files throughout their lifecycle
• Implement and monitor a bring-forward system for deadlines
• Draft affidavits of documents and prepare case materials
• Assist with trial preparation and coordinate expert witnesses

Law Clerk – Health Law – 3+ Years

• Coordinate the new business intake and file opening process by gathering appropriate client information, conducting conflict searches, preparing and distributing engagement letters, and ensuring all required documents are completed, returned, and processed in accordance with firm procedures, with limited supervision
• Coordinate document workflow including drafting documents from precedents, finalizing, receiving and distributing documents, correspondence and materials, as directed
• Provide word processing support including editing, revising, formatting, and performing comparisons of documents, blacklines, to produce client-ready materials with limited supervision
• Assist with preparation for hearings, trials, and examinations for discovery including preparation or assembly of materials for court proceedings and various document binders (physical and electronic as required)
• Maintain accurate document management in firm systems to ensure accuracy and organization
• Maintain an efficient client and matter management system, including a bring-forward system to manage critical deadlines, manage client and matter lists as well as contact records, ensuring all information is accurate and compliant with firm standards
• Update and maintain client information in the CRM system to ensure records are accurate, current, and complete
• Manage calendars by proactively scheduling and tracking appointments, meetings, practice-related dates, and critical deadlines for multiple lawyers and team members; independently arrange and confirm meetings with clients and external parties; coordinate travel and meeting logistics, including booking transportation and accommodations; and organize boardroom reservations and catering services to ensure seamless and efficient daily operations
• Support lawyers and clients by monitoring upcoming tasks and deadlines, assisting with schedule management to help keep legal matters organized and on track
• Proactively support financial practice management and billing initiatives which may include entering/reviewing time entries for completeness and revising them in accordance with firm standards; manage the full billing cycle by meeting deadlines, reviewing and editing invoices, and collaborating with the billing coordinator and lawyers to ensure timely and accurate finalization of invoices, reviewing work-in-process (WIP) and accounts receivable (AR) and implementing other firm financial best practices related to client management
• Process financial forms (including cheque requisitions, wire transfers, trust deposits) and expense reports
• Serve as a primary point of contact for lawyers, handling client inquiries, communicating with opposing counsel, supporting internal collaboration, and assisting with cross-team coordination effort
• Support cross-region matters, matter credit management, compliance initiatives, and audits
• Coordinate all administrative tasks throughout the matter lifecycle, including transferring and closing files in alignment with firm protocols and standards

Legal Assistant, Litigation

• Serve as a first point of contact for clients and prospective clients, managing inquiries and directing matters appropriately
• Schedule and coordinate client meetings, mediations, hearings, teleconferences, case conferences, settlement conferences, and other internal and external meetings, including the preparation and organization of agendas, materials, minutes, and related documentation to support effective file administration
• Maintain lawyer calendars, proactively monitor deadlines, and manage an effective bring-forward (BF) system to support file progression
• Draft, format, proofread, and process legal documents and correspondence based on precedents, including agreements, applications, submissions, pleadings, and other legal materials
• Prepare, update, compile, serve, and file court and tribunal documents and materials, including pleadings, motion records, mediation briefs, submissions, affidavits of documents, and other legal filings, in collaboration with lawyers and law clerks and in compliance with applicable rules and procedures
• Prepare, send, and respond to correspondence with clients, lawyers, experts, service providers, courts, tribunals, and other stakeholders
• Prepare and file materials with the License Appeal Tribunal (LAT)
• Maintain accurate and organized electronic and paper file records, including uploading, naming, managing, and filing documents and correspondence within the firm's Document Management System (iManage), distributing communications, and ensuring timely follow-up on file-related matters
• Assist with billing and financial administration, including preparing accounts, requesting and issuing invoices, processing payments and deposits, coordinating third-party invoices and disbursements, and liaising with accounting staff regarding accounts receivable and payable matters
• Coordinate with lawyers, law clerks, legal assistants, records, mailroom staff, and other support personnel to ensure the timely and accurate completion of work and provide support across files as needed
• Handle sensitive and confidential information with discretion and professionalism
• Perform other duties as required to support the efficient administration and operation of the practice

Legal Assistant – Health Law, Personal Injury, 5+ Years

• Lead a team of Business Immigration Analysts delivering high-quality immigration filings
• Manage workload, staffing, and priorities for a pod/squad
• Oversee sophisticated filings and resolve escalations
• Act as operational lead for assigned accounts
• Implement standardized SOPs and QA controls
• Champion use of case-management systems and automation tools
• Build and deliver training on US immigration processes
• Uphold firm policies and ensure compliance

US Immigration Law Clerk – Manager

• Serve as a key administrative and practice support resource including scheduling calls, meetings, examinations, appointments, and maintaining ongoing client communications.
• Coordinate and maintain lawyer calendars, meetings, deadlines, reminders, and an effective bring-forward system.
• Request conflict checks and assist with opening, maintaining, and closing files.
• Draft, format, proofread, and process legal documents and correspondence based on precedents.
• Prepare, compile, serve, file, and track court and tribunal materials, including motion records and other legal documents.
• Monitor key deadlines and procedural requirements, applying knowledge of applicable rules and processes to ensure timely completion of tasks.
• Organize, maintain, scan, and upload file materials within the firm's document management system.
• Compile, upload, and transmit documents securely through electronic filing systems, secure file transfer platforms, and online portals.
• Prepare, send, and follow up on client invoices and related administrative matters.
• Communicate professionally with clients, courts, experts, service providers, and other external stakeholders.
• Independently prioritize competing demands and resolve non-routine administrative and procedural issues using sound judgment and established practices.
• Handle sensitive and confidential information with discretion and professionalism.
• Demonstrate flexibility and adaptability in managing changing priorities and practice needs.
• Perform other duties related to the administration of the practice.

Legal Assistant – Estates and Commercial Litigation, 3+ Years

• Manage client files throughout their lifecycle, ensuring documents are accurately saved, organized, and maintained in accordance with firm protocols
• Apply sound judgment and file knowledge to anticipate next steps and proactively identify potential issues or risks
• Implement and maintain an effective bring-forward (BF) system in ACL to ensure timely follow-up, milestone reporting, and tracking of deadlines and commitments
• Communicate with clients to obtain documents and information required for file progression
• Draft correspondence, including emails, pleadings, legal documents, and reporting letters
• Receive, organize, and review client documents
• Coordinate with the eDiscovery team to ensure documents are scanned, loaded, and coded in Relativity
• Review and code documents within Relativity and assist with the production of Affidavits of Documents and related materials
• Schedule Examinations for Discovery and prepare and serve Notices of Examination
• Summarize transcripts and work with clients to prepare responses to undertakings
• Compile, prepare, serve, and file pleadings, motion records, application records, briefs, trial records, bookmarked PDFs, and other court materials
• Assist with all aspects of trial preparation
• Draft Costs Outlines and Bills of Costs
• Meet with clients to obtain particulars regarding guardianship application files and other matters
• Draft Notices of Application, Notices of Motion, Affidavits, Guardianship Plans, Management Plans, Judgments, Orders, and other guardianship-related documents, and coordinate capacity assessments

Law Clerk, Dispute Resolution Advocacy – 8+ Years, Contract Role

• Practice management
• Drafting pleadings and LAT forms
• Reviewing productions and providing counsel with a pre-discovery (or pre-hearing) list of further productions/documents/information to request from counsel
• All facets related to undertakings, include preparing the initial undertakings chart, corresponding with counsel to request undertakings, reviewing answers received to determine whether the undertaking is satisfied, drafting motion materials to compel answers to undertakings
• All aspects of arranging Independent Examinations, including retaining experts, and preparing briefs for experts
• Paperless briefing of files, for both Accident Benefits and Tort matters
• Summarizing documents, for both Accident Benefits and Tort matters
• Trial/Arbitration preparation

Law Clerk

• Preparing, editing, formatting, and organizing contracts, agreements, correspondence, and corporate records
• Coordinating contract execution processes, including obtaining signatures and maintaining document version control
• Tracking important contractual obligations such as renewal dates, notice periods, insurance requirements, and other key terms
• Maintaining contract summaries and supporting our contract lifecycle management processes
• Working with internal teams to gather information required for contract preparation and administration
• Assisting legal counsel with contract amendments, correspondence, and issue tracking
• Maintaining corporate records, minute books, and supporting corporate filings and registrations
• Preparing basic corporate documents such as resolutions, director and officer updates, and organizational charts
• Tracking deadlines related to corporate governance, filings, and reporting obligations
• Supporting the administration of litigation, claims, and dispute matters by organizing documents and monitoring deadlines
• Assisting with legal policies, procedures, compliance initiatives, and training programs
• Tracking insurance certificates and contractual insurance requirements
• Supporting the implementation and ongoing use of legal technology and legal management systems
• Delivering professional service to both internal and external stakeholders
• Producing accurate, high-quality work while managing multiple priorities
• Providing general administrative support and other duties as assigned

• Manage personal injury files for both tort and accident benefit claims throughout their lifecycle, ensuring documents are accurately saved, organized, and maintained in accordance with firm protocols
• Prepare, draft, format, and review legal documents, including court materials, applications, correspondence, hearing-related documentation
• Act as a liaison between lawyers, clients, and external parties, ensuring timely communication and follow-up
• Coordinate the collection, review, and organization of supporting documentation from clients, medical providers, insurers, and third parties
• Prepare summaries of medical and other records, create medical chronologies, identify key issues, and manage client productions and undertakings
• Assist with trial and hearing preparation, including case books, chronologies, evidence summaries, and related materials
• Maintain accurate and well-organized electronic file management, ensuring documents are properly saved and tracked
• Implement and maintain an effective bring-forward (BF) system to track deadlines, commitments, and follow-ups
• Track time spent on files accurately and consistently
• Use professional judgment and knowledge of the file to suggest next steps and identify potential issues
• Independently applying approved AI tools to improve efficiency and quality of work, exercising judgment in determining appropriate use cases, and ensuring outputs meet professional standards before use or distribution
• Perform other duties as required

Law Clerk – Personal Injury, 3+ Years

• Meeting with clients to review and sign legal documents
• Organizing, maintaining, and updating physical and electronic client files
• Tracking, organizing, and managing ongoing client financial and legal disclosure
• Preparing and updating Continuing Records and Endorsement Records
• Drafting professional correspondence with clients, opposing counsel, and third parties
• Drafting, reviewing, and finalizing Financial Statements with supporting documentation
• Preparing Net Family Property Statements and Comparative Net Family Property analyses
• Reviewing and analyzing financial documentation, including tax returns and bank statements
• Calculating child support, spousal support, and special or extraordinary expenses
• Drafting affidavits in support of family law claims
• Preparing Case Conference, Settlement Conference, and Trial Scheduling Endorsement Forms
• Drafting conference briefs, mediation briefs, and pleadings
• Drafting summonses to witnesses and coordinating witness communication
• Preparing Bills of Costs
• Compiling trial records, trial books, and Books of Authorities
• Organizing evidence, preparing exhibits, and assisting with trial preparation
• Preparing trial notes and litigation materials as required
• Serving and filing documents in accordance with court rules and deadlines
• Managing filing systems, deadline tracking and scheduling as needed
• Ensuring accuracy, consistency, and compliance with Family Law Rules and court procedures
• Docketing and recording all work done on files as completed

Law Clerk, Family Law – 5+ Years

• Manage personal injury files for both tort and accident benefit claims from intake through resolution
• Prepare, draft, format, and review legal documents, including court materials, applications, correspondence, hearing-related documentation
• Act as a liaison between lawyers, clients, and external parties, ensuring timely communication and follow‑up
• Coordinate the collection, review, and organization of supporting documentation from clients, medical providers, insurers, and third parties
• Prepare summaries of medical and other records, create medical chronologies, identify key issues, and manage client productions and undertakings
• Assist with trial and hearing preparation, including case books, chronologies, evidence summaries, and related materials
• Maintain accurate and well‑organized electronic file management, ensuring documents are properly saved and tracked
• Implement and maintain an effective bring‑forward (BF) system to track deadlines, commitments, and follow‑ups
• Prepare assessable and non‑assessable disbursement lists and assist with accounts and billing documentation as required
• Track time spent on files accurately and consistently
• Proactively identify opportunities to streamline processes and improve file and practice management
• Use professional judgment and knowledge of the file to suggest next steps and identify potential issues
• Independently apply approved AI tools to improve efficiency and quality of work, exercising judgment to ensure outputs meet professional standards
• Handle sensitive and confidential information with discretion and professionalism
• Perform other duties as required.

Law Clerk, Personal Injury, 5+ Years

• Prepare and draft Canadian immigration applications and supporting documentation, including work permits, LMIA applications, permanent residence applications, and other submissions to Immigration, Refugees and Citizenship Canada (IRCC).
• Review and analyze supporting documentation provided by clients to ensure completeness, accuracy, and compliance with applicable immigration requirements.
• Under the direction of attorneys or senior legal professionals, conduct legal and policy research related to Canadian immigration programs, procedures, and eligibility requirements.
• Assist attorneys and consultants with case preparation, including drafting legal submissions and compiling evidence in support of applications.
• Communicate with clients to obtain necessary documentation and provide updates regarding case status and filing requirements.
• Track important deadlines related to filings, renewals, and compliance issues.
• Maintain accurate case records and update internal case management systems in a timely and consistent manner.
• Assist with the preparation of responses to requests for additional information from government authorities.
• Utilize internal technology platforms, including WRapid and other case management tools, to track case progress and manage documentation.

Canadian Law Clerk, Case Manager

• Manage calendars and schedule appointments using Outlook
• Oversee and update electronic and physical “Bring Forward” systems
• Provide support for litigation, negotiations, and regulatory matters
• Organize and manage complex electronic and paper filing systems
• Draft, edit, format, and organize various materials
• Arrange meetings and manage client documentation

Bilingual Legal Assistant

• Provide comprehensive legal and administrative support within a busy commercial real estate practice.
• Manage client and transaction files, conduct conflict checks, and manage matter intake.
• Draft, prepare, and organize legal documents related to commercial real estate transactions.
• Utilize software tools to support transactions, including preparing transaction documents.
• Coordinate aspects of transaction closings and manage the full billing cycle.
• Maintain organized physical and electronic filing systems and perform general administrative tasks.

Legal Assistant, Real Estate

• Assist counsel with managing litigation files throughout the entire legal process
• Draft and edit pleadings, correspondence, and other legal documents
• Manage calendars and perform general administrative tasks
• Handle incoming client calls, including screening and directing inquiries
• Prepare court briefs and documentation for trials and arbitration hearings
• Perform electronic filing and document processing
• Provide confidential administrative support to legal counsel
• Ensure a high standard of client service and contribute to the delivery of superior legal support

Legal Assistant jobs in Canada

See all jobs on JobTailor

Law Clerk – Health Law – 3+ Years

Legal Assistant, Litigation

Legal Assistant – Health Law, Personal Injury, 5+ Years

US Immigration Law Clerk – Manager

Legal Assistant – Estates and Commercial Litigation, 3+ Years

Law Clerk, Dispute Resolution Advocacy – 8+ Years, Contract Role

Law Clerk

Legal Assistant

Law Clerk – Personal Injury, 3+ Years

Law Clerk, Family Law – 5+ Years

Law Clerk, Personal Injury, 5+ Years

Canadian Law Clerk, Case Manager

Bilingual Legal Assistant

Legal Assistant, Real Estate

Legal Assistant