Executive Assistant

• Serve as a strategic gatekeep for the executive, triaging requests, prioritizing issues, and ensuring alignment with business priorities and strategic initiatives
• Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support effective decision-making and execution
• Maintain a forward-looking view of deadlines and risks, anticipating needs and proactively resolving scheduling, prioritization, and workflow challenges
• Support activities related to investor relations, earnings preparation, and Board materials
• Assist in coordinating logistics and preparation for key internal and external financial events, leadership meetings, and financial communications
• Partner with Finance leadership to ensure alignment across initiatives, deadlines, and deliverables, ensuring accuracy and timely completion
• Coordinate cross-functional activities on behalf of Finance leadership ensuring alignment and clarity of responsibilities
• Track key deliverables, timelines, and action items to support execution of business priorities, escalating risks to maintain momentum
• Prepare and format presentations, reports, and executive-level materials (PowerPoint, spreadsheets, briefing documents) to ensure clarity, accuracy and consistent executive standard
• Draft and edit correspondence and communications with a high degree of professionalism, ensuring messages are concise, well-structured, and aligned with leadership expectations
• Maintain consistency and quality across materials presented to senior leadership and external stakeholders, ensuring version control, accuracy, and readiness for executive review
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through
• Manage confidential and sensitive information with discretion, sound judgment, and a high degree of professionalism
• Build strong, trust-based working relationships across the business to support alignment and effective collaboration
• Coordinate domestic and international travel, including complex itineraries, ensuring seamless integration with executive schedules and priorities
• Manage expense reporting, documentation, and administrative processes with accuracy and timeliness
• Contribute to continuous improvement of executive office standards, tools, and practices to enhance efficiency

• Provide high-level administrative and project coordination support to senior leaders.
• Manage complex executive calendars, travel arrangements, and meeting logistics.
• Coordinate executive communications, briefing materials, presentations, and follow-up actions.
• Maintain project trackers, reports, and status updates to support business priorities.
• Partner with internal teams and external stakeholders for seamless communication.
• Safeguard confidential information with professionalism and discretion.
• Lead the planning and coordination of department meetings and special initiatives.
• Anticipate executive needs by resolving scheduling conflicts and administrative challenges.

• Manage a complex, constantly evolving calendar, prioritizing requests against immediate and long-term business outcomes while anticipating conflicts before they arise.
• Coordinate friction-free travel itineraries, corporate bookings, and comprehensive expense reporting with high accuracy.
• Build seamless partnerships across internal teams to facilitate seamless collaboration across leadership offices.
• Orchestrate the planning, preparation, and execution of several leadership meeting agendas.
• Write, refine, and distribute the executive's weekly extended leadership updates, monthly team-wide memos, and critical organization announcements, ensuring alignment with organizational tone and strategic objectives.
• Partner directly with the executive to conceptualize, storyboard, and design compelling slide decks for All-Hands meetings, stakeholder syncs, and large-scale internal presentations.
• Attend leadership meetings to take high-level strategy and translate it into clear, actionable updates for broader corporate distribution.
• Orchestrate the planning, logistical footprint, and agenda setting for critical operational meetings (weekly leadership, monthly syncs, quarterly planning sessions).
• Lead and execute ad-hoc operational initiatives from conception to completion, tracking cross-functional milestones and ensuring accountability across various teams.
• Act as a critical gatekeeper and proxy when appropriate, ensuring urgent requests are triaged and prioritized correctly.

• Assesses, diagnoses, and determines/alters treatment and management plans appropriate for age, acuity and clinical condition
• This includes ordering, performing, and interpreting appropriate diagnostic studies and prescription of pharmacologic and non-pharmacologic interventions and therapies
• Manages conditions based on clinical indication, evidence-based care, cost effectiveness, and assessment of risks/benefits and alternatives
• Provides health promotion, disease prevention and disease management counseling and education of patients and families
• Manages patients as part of an interdisciplinary team and within scope of practice
• Escalates need for more emergent or specialized care when necessary
• Maintains accurate, complete, concise, and timely documentation in the electronic medical record
• Substantiates and submits professional services consistent with compliant coding and billing practices

Nurse Practitioner – Virtual Weight Management

• Welcome and orient new primary care patients and DHP/Medica members.
• Provide clear information about clinics, services, and care team structure.
• Support patients in understanding available resources and answering general questions.
• Assist patients in selecting or updating their Primary Care Provider (PCP).
• Initiate MyChart activation and guide patients through account setup.
• Document PCP changes in the chart and leave provider-facing notes.
• Coordinate initial appointments with the selected provider.
• Manage outreach lists (DHP new patients, ED/UC no PCP, unattributed lists).
• Support new patient scheduling received from clinics or PODs.
• Request, track, and route external medical records.
• Begin registration and ensure demographic accuracy prior to RN review.
• Handle MyChart in-basket activities appropriate for OA workflows.
• Assist in triaging non-clinical calls and routing to appropriate teams.
• Provide support for patients calling the wrong department vs. onboarding needs.
• Collaborate with RNs to ensure smooth handoff for chart preparation steps.

Senior Office Assistant

• Assist in management of senior management calendars and activities.
• Provide assistance in development of agendas, presentation materials, meeting deliverables and follow-up items.
• Assist in response of internal/external inquiries under the direction of senior management.
• Participate in activities, internal or external, to complete assigned projects in cooperation with senior management.
• Maintain and update office supplies, compile data for routine reports, and coordinate travel arrangements.

Executive Assistant – Marketing

• Provides administrative support to the VP/GM which includes scheduling, managing calendars, processing of correspondence, managing supplies and specially assigned projects
• The ability to schedule domestic and international trips – includes developing complex itineraries and reservations.
• Prepares all expense reports for VP/GM.
• Schedules meetings and conferences, as well as anticipates and prepares material and agendas required
• Welcomes guests by greeting them, in person or on the telephone; answering or directing inquires.
• Updates correct point person on correspondence critical to their department.
• Arrange for hotel and car service for traveling visitors/employees.
• Arrange for onsite luncheons for meetings.
• Review, code and input invoices for processing.
• Updates HR organizational charts & Outlook distribution lists.
• Updates Facilities floor plan & coordinates evacuation rosters & training.
• Special projects as assigned.

Executive Assistant jobs in Wisconsin

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Executive Assistant

Executive Assistant

Executive Assistant

Nurse Practitioner – Virtual Weight Management

Senior Office Assistant

Executive Assistant – Marketing

Executive Assistant