Executive Assistant

Rockwell Automation

Executive Assistant handling administrative support for the VP/GM at Rockwell Automation. Managing calendars, scheduling travel, and coordinating meetings in a hybrid environment.

Posted 6/5/2026full-timeKitchener • Wisconsin • 🇺🇸 United StatesMid-LevelSenior💰 CA$64,640 - CA$96,960 per yearWebsite

About the role

Key responsibilities & impact

Provides administrative support to the VP/GM which includes scheduling, managing calendars, processing of correspondence, managing supplies and specially assigned projects
The ability to schedule domestic and international trips – includes developing complex itineraries and reservations.
Prepares all expense reports for VP/GM.
Schedules meetings and conferences, as well as anticipates and prepares material and agendas required
Welcomes guests by greeting them, in person or on the telephone; answering or directing inquires.
Updates correct point person on correspondence critical to their department.
Arrange for hotel and car service for traveling visitors/employees.
Arrange for onsite luncheons for meetings.
Review, code and input invoices for processing.
Updates HR organizational charts & Outlook distribution lists.
Updates Facilities floor plan & coordinates evacuation rosters & training.
Special projects as assigned.

Requirements

What you’ll need

High School Diploma or GED
Legal authorization to work in Canada or the US
Typically requires a minimum of 4 years of related experience
Advanced use of Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Experience working in collaborative, team environments
Ability to pay attention to detail and be proactive
Ability to prioritize and independently make sound decisions
Demonstrated capability to work on multiple types of activities at any one time
Experience working and collaborating with different people at multiple levels across the organization and varying global locations.

Benefits

Comp & perks

Health Insurance including Medical and Dental
Health Care Spending Account (HCSA – dependent on the plan chosen)
Employee Assistance Program (EAP)
Retirement plans
Paid Time off
Volunteering Time off
Employer Savings Plan Matching (includes RRSP, TFSA, and EPSP)
Employer Paid DC Pension
Maternity and Parental Leave Top-Up
Fitness Reimbursement Program
Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

schedulingexpense report preparationinvoice processingcalendar managementitinerary developmentmeeting coordinationproject managementdata entryHR organizational chart updatesfacilities management

Soft Skills

attention to detailproactive decision makingprioritizationmultitaskingcollaborationcommunicationorganizational skillsinterpersonal skillsproblem solvingadaptability

Certifications

High School DiplomaGED