Executive Assistant

A. O. Smith Corporation

Executive Assistant providing advanced operational support to senior Finance leadership at A.O. Smith Corporation.

Posted 7/15/2026full-timeMilwaukee • Wisconsin • 🇺🇸 United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive calendars, coordinating complex meetings, and preparing high-quality presentations and reports. Proven ability to support investor relations and financial communications while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Executive Calendar ManagementInvestor Relations SupportMicrosoft Office ProficiencyOrganizational SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementPresentation PreparationReport FormattingDocument DraftingExpense Reporting

Soft Skills

Attention to DetailProfessionalismRelationship BuildingCollaborationCommunication

Tools & Technologies

Microsoft PowerPointMicrosoft ExcelMicrosoft WordCollaboration ToolsAI-Enabled Tools

Industry Keywords

FinanceBoard MaterialsInvestor RelationsPublicly Traded CompanyExecutive Support

About the role

Key responsibilities & impact

Serve as a strategic gatekeep for the executive, triaging requests, prioritizing issues, and ensuring alignment with business priorities and strategic initiatives
Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support effective decision-making and execution
Maintain a forward-looking view of deadlines and risks, anticipating needs and proactively resolving scheduling, prioritization, and workflow challenges
Support activities related to investor relations, earnings preparation, and Board materials
Assist in coordinating logistics and preparation for key internal and external financial events, leadership meetings, and financial communications
Partner with Finance leadership to ensure alignment across initiatives, deadlines, and deliverables, ensuring accuracy and timely completion
Coordinate cross-functional activities on behalf of Finance leadership ensuring alignment and clarity of responsibilities
Track key deliverables, timelines, and action items to support execution of business priorities, escalating risks to maintain momentum
Prepare and format presentations, reports, and executive-level materials (PowerPoint, spreadsheets, briefing documents) to ensure clarity, accuracy and consistent executive standard
Draft and edit correspondence and communications with a high degree of professionalism, ensuring messages are concise, well-structured, and aligned with leadership expectations
Maintain consistency and quality across materials presented to senior leadership and external stakeholders, ensuring version control, accuracy, and readiness for executive review
Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through
Manage confidential and sensitive information with discretion, sound judgment, and a high degree of professionalism
Build strong, trust-based working relationships across the business to support alignment and effective collaboration
Coordinate domestic and international travel, including complex itineraries, ensuring seamless integration with executive schedules and priorities
Manage expense reporting, documentation, and administrative processes with accuracy and timeliness
Contribute to continuous improvement of executive office standards, tools, and practices to enhance efficiency

Requirements

What you’ll need

High school diploma or equivalent required; Associates or Bachelors degree preferred
7–10+ years of experience supporting senior executives, preferably within Finance or related functions
Experience supporting executives at a publicly traded Company and working with board and investor relations materials
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word)
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail and ability to handle confidential information
Interest in leveraging technology (e.g., collaboration tools, AI-enabled tools) to improve efficiency

Benefits

Comp & perks

medical and dental insurance
company-sponsored life insurance
retirement security savings plan
short- and long-term disability programs
tuition assistance