Executive Assistant

• Owning and improving the end-to-end Board paper process
• Planning and coordinating Board and committee meetings
• Supporting the Company Secretary on key governance calendar items
• Reviewing and updating Company Secretary policies and playbooks

Board Operations Manager – Executive Assistant to Board

• Supports the end-to-end land origination function
• Handles administrative and research tasks for Origination Lead
• Conduct property research and data management
• Execute personalised mail merge letters
• Maintain and update origination pipeline
• Coordinate scheduling for landowner calls and site visits

Virtual Assistant – Land Origination Support

• Serve as a strategic and administrative partner to the CEO—managing scheduling, inbox, travel, and daily priorities.
• Act as a gatekeeper for the CEO’s time, prioritising competing demands and requests, while anticipating needs to keep the CEO focused on what matters most.
• Assist in managing CEO's direct report's PTO records and ensuring communication flows (PTO requests, 1:1 meetings, performance management cycles, feedback loops).
• Prepare agendas, track follow-ups, and ensure execution on key items.
• Draft, review, and organise key documents, presentations, and communications.
• Manage and coordinate CEO travel and periods of absence (incl internal communication thereof, as appropriate).
• Organise and coordinate management offsites and leadership events, in partnership with People Experience.
• Manage relations with the Board, including scheduling of quarterly board meetings and board dinners. Ensure board packs and related papers are sent out (and received) sufficiently in advance of the meeting.
• Oversee day-to-day operations of the Sydney office, including supplies, facilities, and liaison with April Group.
• Support onboarding of new hires into the Sydney office.
• Partner with the People Experience team to plan and deliver monthly in-office socials that build engagement and culture.
• Act as the go-to contact for employees with office-related needs.
• Provide ad hoc diary support for the Chief Financial Officer.
• Help coordinate in-person leadership meetings and events.
• Offer flexible support to other leadership team members as capacity allows.

Executive Administrator

• Provide high-level executive support
• Manage complex diaries, correspondence, meeting coordination, agendas, minutes and follow-up actions to support portfolio priorities.
• Coordinate meetings, projects and reporting
• Support portfolio initiatives through documentation preparation, tracking actions, maintaining project records and assisting with presentations.
• Support recruitment and workforce processes
• Coordinate recruitment activities via PeopleHub, organise interview logistics, and assist onboarding and workforce documentation processes.
• Coordinate Directorate and site-based activities
• Assist with events, recognition initiatives, workshops, travel arrangements and office coordination across sites.
• Provide proactive coordination support across the Directorate
• Assist with managing competing priorities, maintaining workflows and supporting the effective delivery of portfolio activities.

Personal Assistant – Directors of Nursing & Midwifery

• Act as the point of contact for internal and external stakeholders.
• Oversee an ever-evolving calendar and inbox, ensuring mission-critical items are prioritized.
• Seamlessly coordinate travel and build detailed itineraries.
• Handle expense claims of Director and other personnel within reporting group.

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Board Operations Manager – Executive Assistant to Board

Virtual Assistant – Land Origination Support

Executive Administrator

Personal Assistant – Directors of Nursing & Midwifery

Executive Assistant