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About the role
Key responsibilities & impact- Provide remote support to senior executives in Australia and New Zealand
- Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
- Screen, respond to and/or action emails as necessary
- Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
- Track and submit expenses for reimbursement or payment requisition
- Assist in setting up event logistics (venue, catering, electronic equipment)
- Track, enter and submit the worked hours of the executive
- Build relationships with clients and their EAs, update and maintain client lists
Requirements
What you’ll need- Candidate must possess at least a Bachelor's/College Degree, any field
- Minimum of 2 years working experience specializing in Executive Assistance/Secretary/Admin Assistant or equivalent is preferred but not required
- Customer Service experience working with multiple stakeholders
- Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
- Above average English communication skills, both written and spoken
- Ability to handle multiple executives, priorities and deadlines
- Open to work in an early morning shift
Benefits
Comp & perks- Comprehensive medical, prescription drug and dental coverage
- Defined contribution pension plan
- Great vacation policy plus firm paid days
- Statutory holidays and paid personal days
- Support and coaching from engaging colleagues
- Learning opportunities to develop new skills and progress your career
- Freedom and flexibility to handle your role
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
diary managementschedulingemail managementexpense trackingevent logisticsclient relationship managementcustomer service
Soft Skills
communicationorganizational skillsmultitaskingrelationship buildingtime management
Certifications
Bachelor's Degree