Executive Assistant

Macquarie Technology Group

Executive Assistant supporting the Group Executive at Macquarie Data Centres. Responsible for managing complex schedules and coordinating executive travel and events.

Posted 7/13/2026contractSydney • 🇦🇺 AustraliaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional calendar management, event planning, and executive support capabilities, with a strong focus on coordinating complex travel and managing confidential information. Proven ability to engage with senior executives and stakeholders while maintaining a high level of organization and attention to detail.

Highest-signal resume keywords

Calendar ManagementEvent PlanningExecutive SupportTravel CoordinationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Diary ManagementBudget ManagementBoard ReportingPresentation PreparationProject Tracking

Soft Skills

Organizational SkillsAttention to DetailProactivityDiscretionAdaptability

Industry Keywords

C-suite SupportCorporate EventsLeadership OffsitesTown HallsStakeholder Engagement

About the role

Key responsibilities & impact

Managing the Group Executive's complex calendar and meeting schedule.
Providing light-touch executive support to the Executive GM.
Coordinating Town Halls, leadership offsites, workshops and team events.
Supporting customer, partner and charity events in partnership with Marketing.
Planning international executive travel, including flights, accommodation, transport, restaurants, activities and detailed itineraries.
Preparing monthly Board reporting and executive presentations.
Tracking actions, projects and key business deliverables.
Managing expenses, purchase orders and event and travel budgets.
Supporting business communications and providing ad hoc executive assistance as required.

Requirements

What you’ll need

Significant experience supporting C-suite or Executive-level leaders.
Exceptional diary and calendar management skills, with the ability to juggle competing priorities.
Highly organised with outstanding attention to detail.
Confident coordinating complex domestic and international travel, including detailed itineraries and executive meetings.
Experienced in planning and delivering corporate events, leadership offsites, Town Halls and team activities.
Strong communication skills with the confidence to engage professionally with senior executives, customers and external stakeholders.
Proactive, resourceful and always one step ahead.
Comfortable managing confidential information with absolute discretion.
Able to work independently while building strong relationships across the business.
Calm under pressure and able to adapt quickly to changing priorities.

Benefits

Comp & perks

We're **Great Place to Work Certified 2024 and 2025.**
We have been named a **Global Winner of the 2024 Gallup Exceptional Workplace Award!**
We have the **highest Net Promoter Score on the ASX,** the World's best customer experience & crowned in 2020 at the World Communications Awards.
**You’ll make an impact**: Enjoy being part of a driven team with a collaborative culture that values decision-makers and action.
**We Invest in you**: Accelerate your career through our learning and development opportunities - think Gallup strengths-based training, defined career pathways and fantastic internal mobility opportunities across the group.