Executive Assistant

• Own the performance, structure, and scalability of our virtual care operation — providers, RNs, medical assistants, and referral coordinators
• Build and lead a management team beneath you, developing supervisors and leads who can run day-to-day operations with autonomy
• Design the org structure, staffing model, and workflows needed to support a team that is projected to double in size — not just patch today's process
• Partner closely with Providers, the Contact Center, Claims, Client Success, and other teams to ensure coordinated, member-first care
• Use data and operational metrics to identify systemic gaps — in referral turnaround, care coordination, provider experience, and member satisfaction — and drive the fixes
• Standardize and modernize SOPs, training, and quality standards so the operation runs consistently as it scales across new markets or larger volume
• Own escalations and complex cases that require clinical judgment, cross-functional coordination, or executive-level problem-solving
• Represent virtual care operations in leadership discussions, bringing data, foresight, and recommendations — not just status updates

Assistant Director – Virtual Care Operations

• The Assistant Executive Housekeeper (AEH) is a second level manager who plays a key role in the management of the site housekeeping operations.
• Create and post schedules by 5:00 PM every Thursday; assigns daily tasks and assigns work to housekeepers, housepersons, and supervisors.
• Monitor daily work hours to ensure compliance with budgeted hours.
• Exemplify a sense of urgency with entire team to ensure all units get turned on time.
• Inspect rooms and common areas to ensure cleanliness standards.
• Conduct weekly report cards for housekeeping staff and MSI reports of Supervisors.
• Provide ongoing performance feedback to Housekeepers, Housemen, and Supervisors.
• Assist in performance management of team members including coaching and counseling team members.
• Conduct performance reviews.
• Interview, select, and onboard new team members.

Assistant Executive Housekeeper

• Prepares reports for management and/or clinical teams as requested.
• Provides confidential administrative support to management and/or clinical teams as needed.
• Responsible for the gathering, revising and entering of data utilizing department required statistics/units/other.
• Responsible for data entry, meets and greets all customers using customer service guidelines in person and/or on the telephone.
• May perform clerical duties such as ordering, keyboarding, scanning, filing, photocopying and transcribing.
• May process time edits to the established guidelines.
• May contact and work with external vendors.
• Establishes and maintains an organized financial management system which facilitates timely payment of bills, processing purchase requisitions, check requests, tracking inventory and/or other department expenses.
• Maintains or supports current document control file.
• May be responsible for scheduling and billing.
• Answers, evaluates and prioritizes incoming administrative line telephone calls, communicates effectively with callers obtaining complete and accurate information to determine the need(s) of the caller.
• Operates a computer terminal and retrieves information from various computerized resources to respond to queries and answer questions.
• Performs searches and answers and/or relays questions from inquiring customers.
• Keeps current department standards/communications boards.
• May be responsible for keeping current manual/electronic communication devices (portal/signage/fliers/flat screens, etc) as deemed necessary for department.

Education Department Secretary

• Provide administrative support to executive leadership and senior management
• Manage executive calendars, schedule virtual meetings, and coordinate appointments
• Prepare, organize, and maintain confidential files, reports, and company records
• Monitor office workflows and ensure administrative tasks are completed accurately and on time
• Draft correspondence, reports, meeting agendas, and presentations
• Coordinate communication between executives, employees, clients, and external partners
• Track projects, deadlines, and follow-up items for executive leadership
• Maintain electronic filing systems and company databases
• Assist with travel arrangements, expense reports, and meeting logistics when required
• Support virtual meetings by preparing materials and recording meeting notes
• Perform data entry, document management, and other administrative duties as assigned
• Ensure confidentiality while handling sensitive business information

Office Control Assistant

• Assist underwriters by screening risk offerings and with pre and post-binding processes
• Support regional UA Manager in overseeing all daily business activities
• Review new submissions against prescribed criteria for risk qualification
• Triages submission for missing information and follow up with the broker
• Performs comparisons of renewal submissions against prior year information
• Reviews policies for manuscript endorsements and initiates approval processes
• Issues policies, endorsements, and cancellations
• Completes loss rating and develops initial pricing
• Designated as the first point of contact for brokers
• Assists the underwriter in preparing business and metric reports
• Trains and provides oversight for less experienced support staff

Senior Underwriting Assistant

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Manage complex executive calendars, scheduling, and meeting logistics
• Prepare meeting agendas, presentations, reports, and supporting materials
• Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
• Support executive time management by coordinating priorities and identifying scheduling conflicts
• Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings
• Develop meeting materials, capture action items, and track completion of key deliverables
• Facilitate communication and coordination between leadership team members and cross-functional partners
• Support onboarding activities for leadership team members as required
• Coordinate organizational initiatives and special projects on behalf of the Senior Director
• Assist with purchase requisitions and invoice processing
• Support team recognition programs, employee engagement activities, and organizational communications
• Maintain organizational documents, distribution lists, and internal collaboration sites
• Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events
• Serve as a primary point of contact for internal and external stakeholders
• Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams
• Draft and distribute communications on behalf of leadership
• Handle sensitive and confidential information with discretion and professionalism

Senior Executive Assistant, Clinical Applications, Customer Success

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

Executive Assistant jobs in Arizona

See all jobs on JobTailor

Assistant Director – Virtual Care Operations

Assistant Executive Housekeeper

Education Department Secretary

Office Control Assistant

Senior Underwriting Assistant

Executive Assistant

Chief Executive Assistant

Nurse Practitioner – Virtual Health Assessment Team

Senior Executive Assistant, Clinical Applications, Customer Success

Executive Assistant