Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• manage communications and perform a variety of administrative and organizational tasks to promote effective and efficient operation of the organization
• attend calls and meetings; capture actions and maintain action list to ensure timely completion
• coordinate preparation of materials and pre-briefings ahead of meetings, when appropriate
• proactively identify ways to enable greater productivity and efficiency in role
• generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
• coordinate domestic/complex international travel arrangements and prepare expense reports
• coordinate and host customer and supplier visits and employee engagement meetings
• maintain comprehensive calendar management, including scheduling and prioritizing meetings
• coordinate weekly and monthly reports and as needed
• assist in directing work, assigning and outlining tasks; establish follow-up system to ensure deadlines are met
• establish knowledge of the Raytheon Digital Leadership Team members and facility locations
• ability to work overtime and travel as required

Executive Assistant to Senior Director, Data, Analytics, & AI

• Provide administrative services and assistance to senior leadership
• Coordinate processes for contracting, travel or billing
• Interpret requests and evaluate information
• Maintain appointment schedules and plan meetings
• Prepare reports and draft correspondence for executive
• Safeguard sensitive information and ensure privacy

Supervisor, Senior Executive Assistant

• Provide senior level administrative support to the Group Vice President
• Handle communications, maintaining schedules and calendars, coordinating meetings, and preparing presentation materials
• Manage travel and provide other project support
• Organize and coordinate schedules by arranging appointments and maintaining calendars
• Prepare meeting agendas, maintain meeting notes, and monitor follow-up items
• Establish, maintain, and lead best-in-class office management processes
• Manage logistics for local meetings including AV/technical, location, catering, RSVP management
• Serve as point of contact for GVP, fielding questions and collaborating with leaders and partners

• Handles VP's calendar by prioritizing schedules and meetings
• Manages a running list of VP’s engagements and ensures content needs are understood
• Assists VP in planning and organizing meetings by preparing agendas and logistics
• Builds travel packs for international trips and large domestic events
• Acts as proxy for communications and approvals as authorized
• Responsible for making global travel arrangements for VP
• Provides analytical support to assist executives on special projects
• Prepares brief itinerary and accompanies VP for large Corporate Events
• Manages sensitive and confidential matters and materials

Executive Assistant, VP, Global Industrial Networking – PhySec Sales

• Assist the Sales Manager with the operation of the sales gallery
• Schedule Sales Executives to meet customer flow
• Review weekly reports and disseminate information to sales team
• Generate new business and attract potential owners
• Provide resources, coaching, and training on sales techniques
• Resolve conflicts and manage team performance
• Monitor guest experience and respond to customer concerns

Virtual Assistant Sales Manager

• Coordinate and manage the CEO's calendar
• Upload and manage receipts in Abacus
• Plan and coordinate travel arrangements for the CEO and select executives
• Serve as the primary point of contact between the CEO, internal staff, and external stakeholders
• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items
• Maintain and organize confidential files, records, and documents
• Assist with office management tasks
• Provide support for special projects and initiatives as directed by the CEO
• Build and maintain positive relationships with clients and partners
• Assist with all employee/HQ based event planning and coordination

Executive Assistant – CEO

• Support the SVP of Sales within Splunk
• Manage SVP's calendar and daily schedule
• Coordinate speaking engagements and prepare for meetings
• Craft travel briefs for international trips
• Act as a proxy for communications and approvals
• Make in-depth global travel arrangements for SVP
• Provide analytical support on special projects
• Prepare for large corporate events and mentor new EAs

Executive Assistant, Senior VP, Sales

• Manage the full billing cycle from claim submission through payment resolution
• Submit and track insurance claims using payer portals (UHC, BCBS, Availity, Waystar, etc.)
• Post insurance payments and adjustments accurately
• Investigate, follow up on, and resolve denied or unpaid claims
• Review and correct billing discrepancies efficiently
• Manage high-volume claim follow-up workflows (goal: ~1,000 claims/week post-training)
• Ensure timely resolution of outstanding accounts
• Maintain accurate documentation of all billing activity
• Verify patient insurance eligibility and benefits
• Obtain and track prior authorizations
• Update patient records with accurate insurance information
• Communicate with payers to clarify coverage and resolve issues
• Respond to billing-related inquiries via email and phone
• Maintain and update electronic medical records
• Support internal documentation and workflow tracking

Medical Billing Specialist

• Cultivating a caring, supportive, and inclusive school community
• Understanding how trauma, equity, inclusive practices, and restorative practices impact the student and teacher experience
• Providing coaching and professional development opportunities in effective classroom management strategies
• Collaborating with staff and families to identify and implement appropriate strategies to improve student behavior, attendance, and engagement
• Engaging families and the community in meaningful and mutually beneficial ways that promote student academic success and well-being
• Implementing behavior management practices that motivate students through strong relationships with their teachers and positive reinforcements
• Acting as a point person to the local community, effectively communicating the school's mission and vision and soliciting input from parents and families about school performance, areas for improvement, and their needs
• Understanding, accept, abide by, and implement the school's philosophy and mission statement in all school activities
• Contributing to a positive climate and culture by exhibiting high professional standards
• Engaging and build strong professional relationships with parents, characterized by timely and regular communications
• Formulate and administer a comprehensive program of Career and Technical Education
• Work collaboratively with administrators, student’s services personnel, and teachers to ensure the delivery of career development services
• Facilitate linkages with parents, business/industry, postsecondary institutions, and community organizations to support students’ transition to postsecondary education and employment
• Collaborating with leadership to develop, implement, and lead the instructional programs of the school, assessing curriculum, pedagogy, lesson plans and observing classes (teaching and learning) on a frequent and structured basis to encourage the use of a variety of instructional strategies and materials consistent with research on the best practices for student learning and development
• Share responsibility for student achievement as related to academics and social-emotional wellbeing
• Collaborate with Principal to plan and facilitate professional development opportunities for teachers that support instructional best practices
• Collaborate with cross-departmental leadership teams and staff to plan and coordinate staff in-service days, parent-teacher conferences, and extended learning opportunities
• Collaborate with other instructional leaders (Principal, Head of School, MTSS Coordinator, Special Education Coordinators, etc.) to ensure the MTSS/RTI process is followed with fidelity
• Collaborate with the principal to coordinate and oversee summer educational opportunities
• Partner with Human Resources to execute a highly effective talent management system of recruiting, selecting, hiring, retaining, recognizing, and supporting all school site staff
• Ensure non-discrimination practices in the selection process of faculty and staff by adhering to Equal Employment Opportunity (EEO) requirements
• Collaborate with Home Office/Operations Team on the review and reporting requirements of the State, charter authorizing agency and Federal regulatory agencies, school sponsor, including the charter renewal process
• Understand and address all compliance items as they relate to the school's Sponsor Agreement
• Support the state-required testing process including in-person testing
• Assist with updating parent and student manuals, policies, and handbooks
• Stay current on the state’s policies, procedures, and legislation
• Exhibit high quality communication with all students and families
• Handle student problems escalated by parents and teachers
• Travel requirement of 15% is a requirement
• All other duties as assigned

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