Office Control Assistant

Envita Medical Centers - Cancer and Lyme Disease Facility

Executive Assistant supporting leadership at Envita Medical Center in a fully remote capacity. Handling administrative operations and ensuring efficient workflow in a remote setting.

Posted 7/8/2026full-timeRemote • Arizona • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support to executive leadership. Proficient in managing schedules, maintaining confidentiality, and utilizing Microsoft Office and virtual collaboration tools effectively.

Highest-signal resume keywords

Executive SupportCalendar ManagementMicrosoft Office ProficiencyConfidentiality MaintenanceOrganizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryDocument ManagementReport PreparationMeeting CoordinationProject Tracking

Soft Skills

Verbal CommunicationWritten CommunicationTime ManagementProblem-SolvingAttention to Detail

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointVirtual Collaboration Tools

Industry Keywords

Administrative SupportExecutive AssistantOffice CoordinationConfidential FilesRemote Work

About the role

Key responsibilities & impact

Provide administrative support to executive leadership and senior management
Manage executive calendars, schedule virtual meetings, and coordinate appointments
Prepare, organize, and maintain confidential files, reports, and company records
Monitor office workflows and ensure administrative tasks are completed accurately and on time
Draft correspondence, reports, meeting agendas, and presentations
Coordinate communication between executives, employees, clients, and external partners
Track projects, deadlines, and follow-up items for executive leadership
Maintain electronic filing systems and company databases
Assist with travel arrangements, expense reports, and meeting logistics when required
Support virtual meetings by preparing materials and recording meeting notes
Perform data entry, document management, and other administrative duties as assigned
Ensure confidentiality while handling sensitive business information

Requirements

What you’ll need

High school diploma or equivalent (Associate's or Bachelor's degree in Business Administration is a plus)
Previous experience as an executive assistant, administrative assistant, office coordinator, or similar role preferred but not required
Excellent verbal and written communication skills
Strong organizational, planning, and time management abilities
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools
Ability to prioritize multiple tasks and work independently in a remote environment
High attention to detail and strong problem-solving skills
Ability to maintain confidentiality and professionalism
Reliable high-speed internet connection and a dedicated home workspace

Benefits

Comp & perks

Competitive salary
Fully remote work environment
Paid training
Paid time off (PTO)
Health, dental, and vision insurance
401(k) with company match
Flexible work schedule
Employee Assistance Program (EAP)
Career advancement opportunities
Performance-based bonuses
Ongoing professional development and training