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Office Control Assistant
Envita Medical Centers - Cancer and Lyme Disease FacilityExecutive Assistant supporting leadership at Envita Medical Center in a fully remote capacity. Handling administrative operations and ensuring efficient workflow in a remote setting.
About the role
Key responsibilities & impact- Provide administrative support to executive leadership and senior management
- Manage executive calendars, schedule virtual meetings, and coordinate appointments
- Prepare, organize, and maintain confidential files, reports, and company records
- Monitor office workflows and ensure administrative tasks are completed accurately and on time
- Draft correspondence, reports, meeting agendas, and presentations
- Coordinate communication between executives, employees, clients, and external partners
- Track projects, deadlines, and follow-up items for executive leadership
- Maintain electronic filing systems and company databases
- Assist with travel arrangements, expense reports, and meeting logistics when required
- Support virtual meetings by preparing materials and recording meeting notes
- Perform data entry, document management, and other administrative duties as assigned
- Ensure confidentiality while handling sensitive business information
Requirements
What you’ll need- High school diploma or equivalent (Associate's or Bachelor's degree in Business Administration is a plus)
- Previous experience as an executive assistant, administrative assistant, office coordinator, or similar role preferred but not required
- Excellent verbal and written communication skills
- Strong organizational, planning, and time management abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools
- Ability to prioritize multiple tasks and work independently in a remote environment
- High attention to detail and strong problem-solving skills
- Ability to maintain confidentiality and professionalism
- Reliable high-speed internet connection and a dedicated home workspace
Benefits
Comp & perks- Competitive salary
- Fully remote work environment
- Paid training
- Paid time off (PTO)
- Health, dental, and vision insurance
- 401(k) with company match
- Flexible work schedule
- Employee Assistance Program (EAP)
- Career advancement opportunities
- Performance-based bonuses
- Ongoing professional development and training
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Data EntryDocument ManagementReport PreparationMeeting CoordinationProject Tracking
Soft Skills
Verbal CommunicationWritten CommunicationTime ManagementProblem-SolvingAttention to Detail