Events

• Support all programing and events operations including high-caliber signature events, internal and external audiences, faculty conferences, seminars, graduation ceremonies
• Manage the event process from start to finish including logistics, communications, and budget
• Collaborate with staff and faculty to determine event type and scale
• Conduct planning meetings and evaluations
• Manage event logistics including set-up, tear-down, registration, audio-visual, food, and beverage
• Research potential venues and negotiate contracts
• Perform other duties as required

Events Specialist I

• Leads product demonstration and event operations across assigned markets.
• Responsible for implementing event processes and ensuring service quality.
• Provides consistent leadership to retail supervisors.
• Recruits, trains, coaches, and oversees event execution to deliver strong performance and compliance.

Market Manager – Events

• assesses and evaluates member needs and requirements to achieve and/or maintain optimal wellness state by guiding members/families toward and facilitating interaction with resources appropriate for the care and wellbeing of members
• Provides specialized support for members receiving Long Term Services and Support (LTSS), with a focus on addressing health-related social needs (HRSNs), providing psychosocial support, and ensuring LTSS meets the member's service needs
• May support members residing in NFs by building relationships with facility staff, advocating for member care (including access to needed behavioral health services)
• Contacts members telephonically and face-to-face to establish goals and priorities, evaluate resources, develop plans of care, and identify LTSS providers and community partnerships to provide a combination of services and supports that best addresses the needs and goals of members and caregivers through person centered thinking approaches
• Focuses on supporting members and/or caregivers utilizing an interdisciplinary approach in accessing long term services and support, social, housing, educational and other services, regardless of funding sources to meet their needs
• Develops and modifies Individual Service Plans and involve applicable members of the care team in care planning (Informal caregiver coach, PCP, etc.)

Care Coach – Transition, Custodial Prevention

• Support the planning and execution of corporate events, trainings, conferences, and employee programs
• Coordinate event logistics including venue selection, catering, travel, materials, and on-site support
• Assist with event communications, including invitations, agendas, and participant updates
• Partner with internal stakeholders to gather event requirements and ensure alignment
• Provide day-of event support to ensure smooth execution and positive participant experience
• Assist in coordinating company-wide employee appreciation and recognition initiatives
• Support programs such as service anniversaries, milestone celebrations, and special events
• Help execute initiatives that promote employee engagement and reinforce company culture
• Support the administration and maintenance of the Cvent platform
• Assist with event setup, registration management, and reporting within Cvent
• Maintain event calendars, contact data, and system records
• Help troubleshoot event technology and support continuous improvements
• Support additional departmental initiatives and special projects as needed

Event Coordinator

• Key logistics role for Customer Advisory Board (CAB) Retreat
• Research, book, and organize travel for attendees
• Build and maintain travel trackers
• Manage rooming lists and logistics coordination
• Support on-site setup and execution
• Coordinate logistics for sponsored events
• Track deadlines and vendor requirements
• Manage creative tickets and timelines
• Research and order event swag
• Maintain swag inventory

Event Marketing Intern

• Coordinates day-to-day operations of athletic facilities under the direction of the Director of Athletics
• Maintains and updates the master facilities use schedule based on established priorities and direction
• Assists with the coordination and execution of home athletic events, including setup and breakdown
• Supports and follows established facility use policies, procedures, and guidelines
• Manages equipment maintenance and submits work orders as needed
• Supports internal facility usage requests and escalates questions or conflicts as needed
• Processes facility rental requests, including scheduling, preparing contracts, invoicing, and communication, using established procedures
• Communicates with external rental groups regarding logistics and provides customer service support
• Assists in the planning, organization, and execution of summer camps and programs.

Athletics Event and Facilities Manager

• Coordinate overall operation of all resort events and catering provided by the Resort at Paws Up.
• Manage and advise team on events from time of booking, remote and onsite planning, through execution of event, billing and departure.
• Participate in and attend all pre-con and guest related meetings, and actively support the Special Events, Sales & Marketing Team, and the Resort.
• Contribute in the communication, planning details, and coordination of all aspects of event and meeting planning; to include interdepartmental meetings, appropriate memos, Banquet Event Orders (BEO), and Group/Event Profiles.
• Contact upcoming group, guests, and vendors a minimum of 60 days prior to arrival.
• Assist with preparing detailed Group/Event Profiles and BEOs for special events and/or meetings no less than seven working days prior to the group arrival or meeting date.
• Ensure accurate documentation and communication for all aspects of resort events and meetings, including menus, dietary needs, meeting set-up and decor, audio-visual needs, client profiles, rooming lists, transportation details, amenities, billing, and other pertinent information as applicable.
• Assist all Resort departments with proper execution of events and/or meetings.
• Conduct onsite inspections and advance preparations for all events.
• Ensure accurate and detailed information is streamlined between Events & Catering, Special Events, Sales & Marketing, the Food & Beverage Department, and the Culinary Team.
• Attend and sometimes conduct BEO, Special Events meetings based on Resort needs.
• Oversee pre-event operational communication, including coordinating organizational calls with guest participants and key Paws Up staff, and creating and distributing contact lists.
• Act as the primary on-property point of contact for all incoming featured participants, with responsibilities including welcoming them in person, ensuring on-property transportation and accommodations are ready upon arrival, providing amenities, and communicating their itineraries, responsibilities and locations to them.
• Act as the primary operational representative for Special Events on property throughout the year. Collaborate and coordinate with other key Resort staff to plan, set up, execute and take down the events themselves.
• Assist with various ongoing administrative support, including ordering needed supplies and scheduling payment of fees.
• Partner with Sales & Marketing staff to help ensure that events are well publicized generally, and effectively promoted on property specifically. Assist to ensure thorough awareness, understanding and enthusiasm for special events among both staff and guests, so as to ultimately drive participation in the events themselves.
• Manage inventory of all Resort event supplies.
• Assist in creating guest itineraries to ensure maximum value in their stay, while doing your best to accommodate all off-premise and on-property requests.
• Work with the Special Events and Sales & Marketing Team to develop new ideas and methods for maximizing the Resort property for outdoor events and group activities.
• Ensure that event and meeting group leads have your direct contact information and are clearly informed of all schedules, locations, and amenities.
• Work with VP of Sales, Director of Restaurants, Executive Chefs, Sales & Marketing Department, and onsite management team to ensure the experience of the client and guest exceeds their expectations and curate a personalized memorable experience.
• Oversee the accurate and timely submission of all catering permits as well as ensuring proper postings at offsite events with necessary documentation.
• Obtain appropriate approval of the VP Of Sales for all purchases, rental or leasing of equipment or supportive requirements of event and/or groups prior to and in advance of the actual date of use.
• Oversee the execution of all special events, meetings, invitational events, and promotions as assigned.
• Set, communicate and maintain timelines and priorities on every project.
• Maintain and develop guest, client, and vendor relationships.
• Manage operational and administrative functions to ensure specific projects are delivered efficiently.
• Maintain up-to-date awareness of Resort information and amenities.
• Assist with the coordination of in-house meetings and events.
• Contribute to the Resort’s revenue potential by assessing/monitoring room rental, site fees, delivery/storage fees, menu upselling, transport & service fees and other revenue-generating factors in accordance to the sales contract and regarding Resort policies.
• Keep the VP of Sales, Executive Chefs, Director of Restaurants, and Sales & Marketing Teams promptly and fully informed of all problems or unusual matters of significance coming to their attention so that prompt and corrective action can be taken when appropriate.
• Keep up-to-date knowledge on all menu items including preparation, any allergens, and alternative preparations.
• Understand the function of and be able to work in all Resort outlets as requested.
• Assist with routinely schedule interdepartmental meetings following events and/or meetings, to assess successes and areas where improvements can be made for future events.
• Aid in special event committees as a lead role in coordinating in-house special events.
• Ensure that special events group have your direct contact information, and are clearly informed of all schedules, locations, and amenities.
• Schedule staff according to volume of business; understand how to flex when necessary to meet labor expectations; ability to adjust daily operations to be in line with the budget and revenue goals.
• Understand each event and/or meeting function and train according to The Resort’s standards.
• Work closely with direct reports to ensure they have the tools and support needed to effectively coordinate and carry out events and meetings.
• Work to continually improve guest satisfaction while assisting in maintaining the operating budget.
• Improve service by communicating and assisting to understand and guest needs, providing guidance, feedback, and individual coaching when needed.
• Submit future goals, operational improvements, and personnel management to the Managing Director.
• Identify, address and document individual team member performance problems according to standard operating procedure.
• Maintain flexible hours to accommodate guest and special event’s needs, due to the cyclical nature of the hospitality industry; Position requires full availability including evenings, weekends, holidays or as needed

Events & Group Manager

• Lead and manage location leaders, regional managers, and other senior staff across multiple properties within the assigned region.
• Provide mentorship, guidance, and support to regional leadership teams, fostering a culture of excellence in service, quality, and performance.
• Act as a liaison between senior corporate leadership and property-level operations to ensure alignment with company vision, goals, and objectives.
• Develop and implement short-term and long-term strategies to drive revenue growth, guest satisfaction, and operational efficiency.
• Identify market trends and competitive threats within the region to ensure properties maintain a competitive edge.
• Lead efforts in enhancing brand presence and reputation within the region by ensuring consistent service delivery and customer satisfaction.
• Manage regional budget and financial performance for all properties, ensuring adherence to revenue and expense targets.
• Review and analyze financial statements, operating costs, and other key performance indicators (KPIs) to maximize profitability.
• Collaborate with the General Managers, Vice President of Operations and Finance department to prepare forecasts, budgets, and capital expenditure plans.
• Oversee operations of all properties within the region, ensuring efficient and effective implementation of policies and procedures.
• Conduct regular property visits to monitor operational performance, quality assurance, and guest satisfaction.
• Ensure compliance with all regulatory, safety, and environmental standards.
• Champion initiatives to improve guest experience and maintain high levels of guest satisfaction across the region.
• Ensure consistency in service standards and quality across all properties, regularly reviewing feedback and addressing any concerns.
• Drive employee engagement initiatives to build a motivated and high-performing team.
• Foster a culture of continuous improvement through training programs and leadership development.
• Ensure all properties within the region adhere to brand standards and uphold the company’s mission and values.

Regional Vice President – Hospitality, Live Events

• Support end-to-end planning and execution of events including tradeshows, conferences, internal programs, and virtual/hybrid events
• Coordinate logistics including: Venue sourcing and RFP development; Room block management and travel coordination; Food & beverage planning; Audio/visual and production requirements; Shipping and material handling
• Ensure all event elements align with government protocols, security considerations, and compliance standards where applicable
• Manage full lifecycle tradeshow logistics including: Exhibit coordination; Shipping and drayage; Booth setup and teardown; Power, internet, and A/V requirements; Staff registration, training, and scheduling
• Support execution of in-booth activations and ensure brand consistency and attendee engagement
• Maintain detailed run-of-show documents and logistics trackers
• Coordinate with internal teams (marketing, sales, leadership) and external vendors to ensure clear timelines, roles, and deliverables
• Own development and management of: Event websites and registration pages (e.g., Cvent), Email campaigns and attendee communications, Pre-event and post-event messaging
• Help ensure accurate, timely, and professional communication, particularly for high-visibility government audiences
• Monitor registration data and proactively flag risks or trends
• Provide logistical and technical support for virtual events using platforms such as: Microsoft Teams, Zoom for Government, Cvent, HubSpot
• Assist with speaker coordination, rehearsal scheduling, and live event support
• Troubleshoot real-time issues to ensure a seamless attendee experience
• Maintain project plans and timelines using tools such as Monday.com
• Track deliverables, deadlines, and dependencies across multiple concurrent events
• Identify risks early and escalate or resolve proactively
• Contribute to process improvements that enhance scalability and efficiency
• Serve as an on-site operational lead or support resource: Manage registration desks and attendee flow; Coordinate vendors and venue staff; Resolve real-time issues with professionalism and urgency
• Ensure a high-quality, detail-oriented attendee experience aligned with brand standards
• Track and compile event performance metrics including: Attendance and engagement; Campaign effectiveness; Operational outcomes
• Support post-event reporting and debriefs
• Identify opportunities for improvement and contribute to evolving best practices

Event Operations Coordinator – Government & Defense Programs

• Own the annual events calendar: selection, prioritization, and budget allocation across industry conferences, regional field events, and virtual programs
• Partner with content and demand gen on event programming and messaging: you have a strong point of view on what procurement audiences actually find valuable, and you bring that into every agenda, speaker brief, and post-event touchpoint
• Develop experiential marketing programs that bring the Fairmarkit brand to life at conferences, executive dinners, and hosted events, creating memorable moments that deepen engagement with procurement leaders
• Plan and execute Customer Advisory Boards and customer roundtables with Customer Success end-to-end, from invitations through post-event follow-up
• Build and manage the speaking engagement pipeline: identify opportunities, coordinate submissions, and prep executives and customers for the stage
• Drive pre- and post-event promotion with demand generation: email, social, content sequencing
• Plan our annual event and 3-4 smaller, hosted Fairmarkit field events per year, including venue sourcing, vendor management, run-of-show, and attendee experience
• Handle all logistics: registration, vendor contracts, swag ordering, booth operations, travel coordination
• Use AI tools actively to streamline planning, personalize outreach, and move faster than a team twice your size; we’ll support with the tools you need!
• Track event-attributed pipeline and report results to the Head of Revenue Marketing

Events and Field Marketing Manager

• Define and execute a comprehensive global events roadmap that supports ALM’s growth objectives, brand awareness, thought leadership, and lead generation targets.
• Lead all phases of event management, including event selection, contract negotiation, vendor management, booth design, logistics, pre-event marketing, on-site execution, and post-event communications and analysis.
• Act as the central hub for ALM events, coordinating across Marketing, Sales, Product, and Operations to ensure messaging is aligned and stakeholders are prepared.
• Own the global events budget, ensuring every dollar is optimized for maximum ROI and reporting regularly on spend and performance.
• Craft compelling event-related content, including internal briefings, promotional emails, and pre/post-show communications for attendees and staff.
• Partner with Demand Generation teams to ensure seamless lead flow from the event floor into our CRM (Salesforce).

Senior Global Events Professional

• Strengthen Sofar’s brand in your local community, promoting and selling tickets in your city with self-directed local marketing tactics.
• Create a vision to build and execute your city’s strategy - number of monthly shows, neighborhoods, show theme ideas, etc.
• Lead curation and booking for experiences in your city with the highest-quality, diverse set of artists and venues, continuing to grow our networks, as needed.
• Own the staffing and quality of shows in your local market, working to ensure magical experiences that are rooted in hospitality
• Manage your city’s financial performance, ensuring financial success and health of every event
• Build relationships with local businesses to drive sales of sponsorships and private events
• Identify and build relationships with local organizations with like-minded audiences to build community, broaden our reach, and co-promote shows.
• Collaborate with other local leaders to grow your city through diverse experiences that generate buzz and amplify Sofar’s brand awareness
• Support Sofar’s Business Partnerships and Global Communities teams by ensuring high-quality curation and seamless event operations for inbound partnership opportunities that elevate the Sofar brand

Local Event Producer, Promoter

• Direct and support assigned team members in sourcing, planning, and executing client meetings and events.
• Lead team meetings to review productivity, deliverables, and service levels while promoting best practices and industry trends.
• Act as a subject matter expert (SME) to ensure consistency and training across the team.
• Works 1:1 with employees to identify areas of improvement, growth and opportunities.
• Reviews, tracks and/or approves vacation time, expense reports, payroll, time and other employee systems for direct reports.
• Participate in client meetings to review operational processes, resolve challenges, and maintain satisfaction.
• Manage relationships with service partners (Catering, Facilities, AV, Security, Transportation, etc.) to ensure alignment and quality.
• Oversee implementation of SOPs, process improvements, and metric tracking for assigned teams.
• Manage special projects and provide backup support for the Director of Operations as needed.

Operations Manager – Onsite Events

• Support the development, production, and implementation of prevention curriculum
• Facilitate classroom and community-based prevention programming as assigned
• Train and mentor new team members in curriculum delivery, classroom management, and required documentation
• Provide students with appropriate referrals and resources within the school or community setting
• Collaborate with school personnel to support students who may benefit from additional guidance or resources
• Participate in assigned trainings and ongoing professional development
• Maintain regular attendance and support additional duties as assigned

Lead Prevention Specialist

• Lead a dynamic sales team focused on driving revenue growth for the LEAF Patient Monitoring System
• Oversee a team of up to four Leaf Specialty Sales (LSS) representatives and six Clinical Sales Specialists (CSS)
• Set and execute strategic sales plans
• Align team activities with broader commercial objectives
• Deliver on high-growth expectations
• Achieve annual sales and profit margin targets across assigned geography
• Drive accountability and performance through metrics, dashboards, pipeline management, and training
• Identify and scale best practices across geographic areas
• Build and develop a high-performing team focused on talent attraction, retention, and collaboration
• Onboard and train new CSS team members, including field visits
• Partner with AWC District Managers and Account Managers to develop market-specific strategies

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