Administrative Assistant

• Under limited supervision, independently coordinate and performs a variety of administrative and operational support duties affecting a complex department and/or the organization, which require high level skills and knowledge of departmental and organizational policies and procedures.
• Utilizes considerable judgment and interpreting departmental policies to resolve routine to complex inquiries or problems, serves as primary liaison with other departments.
• Develops, recommends and implements administrative and operational protocols for the department.
• Prepares a wide range of documents; composes, edits and proofreads correspondence and reports; creates and maintains spreadsheets and databases and produces reports; edits and proofreads documents to ensure accuracy.
• Typically performs duties involving mathematical calculations and general accounting procedures.

Administrative Assistant 3

• Hire, train, and mentor a high-performing team to execute our product vision and strategy with measurable business impact
• Lead design projects of significant scope across vision, strategy, and execution
• Build lean standards and processes that balance quality, capability, and speed
• Contribute to product strategy and roadmaps in service of company objectives
• Use AI tools fluently — from rapid prototyping and generative exploration to shipping faster, higher-quality work
• Partner effectively with teams in the US and across time zones, bringing strong async communication and a collaborative, low-ego working style
• Build relationships across Product, Engineering, Marketing, and Data Science to deliver cohesive, inclusive user experiences
• Own key UX artifacts — user journeys, personas, UX measurement, and more
• Drive accessibility through inclusive design, awareness, and innovation

Group Manager – Product Design, Back Office

• Perform outbound cold calls using Mojo Power Dialer to various leads including FSBOs, expired listings, absentee owners, pre-foreclosures, and circle prospecting
• Qualify motivated sellers and identify listing opportunities
• Handle objections professionally while building rapport with prospects
• Schedule listing appointments directly on the agent's calendar
• Follow up with leads via phone, text message, and email
• Accurately update call dispositions within Mojo Dialer
• Maintain the CRM with organized notes, follow-up reminders, and lead tracking
• Assist with listing paperwork and contract draft preparation
• Coordinate documents with clients and provide general administrative support
• Maintain organized digital files and transaction documentation
• As the business expands, the role may evolve to include Transaction Coordination responsibilities

Real Estate Virtual Assistant – Cold Calling, Admin Support

• Manage executives’ calendars and travel logistics, including scheduling, coordinating, adjusting meetings, and preparing necessary materials; process expense reports accurately and on time.
• Plan and coordinate periodic bank meetings, all-hands sessions, and both onsite and offsite employee engagement events.
• Oversee and process all SAP invoice payments, ensuring timely submission, proper approval workflows, accurate logging, and secure filing of supporting documentation.
• Perform general office and administrative tasks, including data entry, maintaining contact lists, organizing files, arranging meetings, and handling incoming and outgoing correspondence.
• Notarize documents related to bank, insurance company, and other Treasury-related needs.
• Support the archiving and organization of Treasury legal agreements, including vendor contracts, banking documents, and insurance records.
• Handle bank correspondence by sending, receiving, and tracking required documentation in collaboration with Treasury and Risk Management teams.
• Partner with the Treasury Operations team to perform bank portal user maintenance and assist in collecting Know Your Customer (KYC) documentation required by banking partners.
• Maintain and regularly update a centralized database of banking contacts and related information.
• Develop, maintain, and update standard work documentation for all recurring processes.
• Assist with onboarding new hires, interns, and Finance Leadership Program participants; act as a liaison to technology support teams to help resolve basic system or access issues.
• Coordinate internal workflows, monitor deadlines, and proactively flag follow-ups to ensure smooth team operations.
• Provide backup administrative support to broader Treasury leadership as needed

Executive Admin Assistant – Corporate VP

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• provides administrative support and coordinates activities for specific individuals or teams
• maintains office inventory, facilitates supply orders and completes other general office duties
• supports employees with various tasks related to onboarding, appointment setting and travel arrangements
• provides meeting assistance through scheduling, presentation preparation and diligent note taking
• handles various office tasks related to communication and organization

• Provide legal and administrative support to Client Legal Services Attorneys
• Open and maintain new lawsuits with accurate setup and management
• Coordinate and manage attorney calendars, including court dates and deadlines
• Prepare, draft, file, and serve pleadings and legal documents
• Process and manage high volumes of electronic correspondence
• Serve as a primary point of contact for courts, opposing counsel, vendors, and stakeholders
• Manage document organization, indexing, and compliance
• Monitor deadlines and procedural rules for timely filings
• Collaborate effectively with team members and anticipate attorney needs

Legal Administrative Assistant

• Provides administrative support to one or more individuals within a specified department or departments.
• Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support.
• Performs all Company business in accordance with all regulations and Company policy and procedures.
• Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.

Administrative Assistant jobs in Connecticut

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Administrative Assistant 3

Group Manager – Product Design, Back Office

Real Estate Virtual Assistant – Cold Calling, Admin Support

Executive Admin Assistant – Corporate VP

Office Manager – Executive Assistant

Administrative Assistant

Legal Administrative Assistant

Administrative Assistant