Executive Admin Assistant – Corporate VP

RTX

Executive Admin Assistant to Corporate VP at aerospace and defense company. Managing calendars, travel logistics, and overseeing administrative tasks in support of financial operations.

Posted 7/7/2026full-timeFarmington • Connecticut • 🇺🇸 United StatesLead💰 $60,000 - $114,000 per yearWebsite

About the role

Key responsibilities & impact

Manage executives’ calendars and travel logistics, including scheduling, coordinating, adjusting meetings, and preparing necessary materials; process expense reports accurately and on time.
Plan and coordinate periodic bank meetings, all-hands sessions, and both onsite and offsite employee engagement events.
Oversee and process all SAP invoice payments, ensuring timely submission, proper approval workflows, accurate logging, and secure filing of supporting documentation.
Perform general office and administrative tasks, including data entry, maintaining contact lists, organizing files, arranging meetings, and handling incoming and outgoing correspondence.
Notarize documents related to bank, insurance company, and other Treasury-related needs.
Support the archiving and organization of Treasury legal agreements, including vendor contracts, banking documents, and insurance records.
Handle bank correspondence by sending, receiving, and tracking required documentation in collaboration with Treasury and Risk Management teams.
Partner with the Treasury Operations team to perform bank portal user maintenance and assist in collecting Know Your Customer (KYC) documentation required by banking partners.
Maintain and regularly update a centralized database of banking contacts and related information.
Develop, maintain, and update standard work documentation for all recurring processes.
Assist with onboarding new hires, interns, and Finance Leadership Program participants; act as a liaison to technology support teams to help resolve basic system or access issues.
Coordinate internal workflows, monitor deadlines, and proactively flag follow-ups to ensure smooth team operations.
Provide backup administrative support to broader Treasury leadership as needed

Requirements

What you’ll need

Candidates for this role should possess an AA/AS degree (or other 2-year post high school training)
Typically requires 6 years of relevant experience
Prior experience directly supporting a C-suite executive
Strong project management and execution skills
Microsoft Suite advanced proficiency (Word, PowerPoint, Excel, Outlook & Teams)
Knowledge of SAP and Sharepoint desired

Benefits

Comp & perks

medical
dental
vision
life insurance
short-term disability
long-term disability
401(k) match
flexible spending accounts
flexible work schedules
employee assistance program
Employee Scholar Program
parental leave
paid time off
holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data EntryExpense Report ProcessingDocument NotarizationInvoice Payment ProcessingStandard Work Documentation Development

Soft Skills

Organizational SkillsCommunication SkillsTeam CollaborationProactive Problem Solving

Certifications

AA/AS Degree