Administration

• support the preparation, administration, and closeout of agreements with subcontractors and other business partners supporting PSI’s federal government contracts and corporate operations.
• manage subcontract documentation throughout its lifecycle, including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), subcontract agreements, subcontract task orders, purchase orders, modifications, and closeout documentation.
• work closely with Contracts, Program Management, Business Development, Finance, Accounting, Accounts Payable, and other internal stakeholders, as well as subcontractor representatives.
• maintain subcontract records in TechnoMile and create and manage associated purchase order information in Deltek, ensuring that funding, period of performance, contractual terms, and other key data remain complete, accurate, and consistent across both systems.
• exercise sound judgment when handling contractual and financial information, and manage multiple transactions without sacrificing accuracy or responsiveness.
• communicate directly with subcontractors to obtain required information, resolve administrative questions, coordinate signatures, and support timely execution of agreements.
• track subcontract funding, ceilings, periods of performance, option periods, deliverables, modifications, and other key administrative milestones.
• monitor pending documents, approvals, signatures, and subcontractor responses and follow up with responsible parties to prevent processing delays.
• assist with internal reviews, customer inquiries, financial audits, incurred-cost activities, and Contractor Purchasing System Review preparation by locating and organizing subcontract records.

Subcontracts Administrator

• Install, maintain, and upgrade VoIP and VTC endpoints.
• Handle daily MACD requests for phones, voicemail, and user accounts in CUCM and CUC.
• Provide Tier 1/Tier 2 support for voice, video, and conferencing issues by phone, email, and onsite.
• Monitor system health and troubleshoot voice, hardware, and software issues.
• Perform basic troubleshooting for conference room, A/V, and VTC systems.
• Support VTC session scheduling, setup, and monitoring.
• Track and resolve incidents and service requests in ServiceNow or a similar ticketing system.
• Escalate complex issues to senior engineers, Tier 3 support, or vendors.
• Follow DoD STIGs, engineering standards, and local procedures.
• Coordinate repair or replacement of failed VoIP and VTC devices.
• Maintain clear documentation of installs, issues, and resolutions.
• Share recurring fixes and process improvements with the team.

Staff Cisco Voice and Video Administrator – Top Secret Clearance, SCI Eligibility

• Design, implement, and test data governance and compliance policies, including data classification, labeling, and DLP policies.
• Deploy and configure Microsoft Purview and integrated Microsoft 365 services.
• Mitigate risks by protecting sensitive data from internal and external threats.
• Manage and support eDiscovery workflows, including data collection, search, and export for legal and compliance teams.
• Collaborate with data architects, analysts, IT, security teams, and business application owners to implement solutions and enforce governance best practices.

Purview Administrator

• Live on a floor in an undergraduate academic center and serve as a role model, peer counselor, resource and referral person, advocate, policy enforcer, programmer and leader for a diverse group of U.S. and international students
• Assist in the development of community and facilitate dialogues around intercultural topics
• Engage students through various programming and foster a flourishing community conducive to academic and personal growth
• Provide support in emergencies and times of personal stress, documenting and reporting incidents impacting the wellbeing of residents

Residential Life Administrator

• Serve as the primary point of contact for visitors, participants, prospective participants, vendors, and community partners.
• Answer and direct incoming phone calls, emails, text messages, and inquiries in a professional and timely manner.
• Greet guests and ensure a welcoming and positive experience for all individuals entering the office.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain visitor logs and support office security procedures.
• Respond to inquiries regarding program eligibility, services, enrollment requirements, and community resources.
• Conduct intake screenings and collect preliminary participant information.
• Assist prospective participants in completing required forms, documentation, and enrollment paperwork.
• Maintain accurate participant records and ensure all intake documentation is complete and organized.
• Provide administrative support to the Executive Director, Chief Operating Officer, and other leadership team members.
• Assist with scheduling appointments, meetings, and organizational events.
• Coordinate meeting logistics, including room reservations, technology setup, and refreshments as needed.
• Maintain electronic and physical filing systems to ensure accurate recordkeeping and document management.
• Ensure the office remains organized, stocked, and operational by managing office supplies and inventory.
• Coordinate with vendors, building management, and service providers regarding office needs and maintenance requests.
• Monitor shared office calendars and assist with scheduling and logistical coordination.
• Assist in maintaining office procedures and operational systems that improve efficiency and effectiveness.

Office Administrator

• Contract processing & administration
• Move contracts through the existing workflow
• Intake, prepare, and route MSAs, SOWs, DPAs, and order forms from draft through signature using current templates — no drafting from scratch
• Apply standard terms and the existing playbook
• Handle routine redlines against the approved clause library; flag and escalate anything non-standard rather than negotiating it independently
• Run e-signature and execution
• Prepare documents for signature, route for internal approvals, track to full execution, and file completed agreements
• CLM & system-of-record upkeep
• Keep the CLM current
• Maintain the contract lifecycle management tool as the system of record — accurate records, statuses, key dates, and counterparties; keep work out of inboxes
• Maintain templates and the clause library as-is
• Keep approved templates and clauses current and usable; surface gaps to leadership rather than restructuring them
• Renewals & date tracking
• Track and tee up renewals
• Monitor upcoming renewal and expiration dates, flag at-risk or approaching bookings, and route them per the existing renewal process so none slip through the cracks
• Day-to-day deal & reporting support
• Support Sales on routine requests
• Turn around contract status and standard document requests quickly so deals keep moving; escalate non-standard items before signature
• Keep reporting current
• Update existing trackers and dashboards so leadership retains visibility into throughput, cycle time, and renewal exposure

Contract Administrator – Temporary

• Support academic, admissions, student life, and administrative functions of various programs
• Advise and support ~50 graduate students; track academic progress and compliance
• Administer program logistics including course schedules, faculty support, events, and reports
• Coordinate graduate admissions, recruitment, and orientation activities
• Collaborate with University offices to advance student services and departmental initiatives

Academic Programs Administrator

• Administer and maintain the Polaris ILS, including system configuration, permission management and user account creation across multiple library organizations
• Support and troubleshoot circulation functions, including loans, holds, renewals, fine management and notifications, in alignment with each library’s individual policies
• Manage system upgrades, releases, hotfixes and support cases in coordination with the vendor
• Maintain patron database integrity, including registration workflows and data standards
• Manage integrations with third-party services such as discovery layers, e-content providers, online payment systems and SIP2/NCIP/API authentication systems
• Oversee bibliographic and item record integrity and support cataloging workflows
• Assist with the creation of reports to support library operations, collection analysis and statistical reporting
• Perform data clean-up, normalization and bulk record updates
• Provide frontline and escalated support to library staff across all departments
• Develop training materials and conduct staff training sessions for Polaris workflows
• Other duties as assigned

IT Administrator – Polaris

• Own your opportunity to support national defense.
• Help ensure the reliability, security, and efficiency of mission critical data center environments across a globally distributed enterprise.
• Manage core data center operations including equipment installation, physical infrastructure upkeep, environmental monitoring, and hands-on technical support.
• Perform hands-on installation, racking, cabling, and maintenance of servers, appliances, storage systems, and supporting data center equipment.
• Manage physical data center operations including rack management, power and cooling checks, environmental monitoring, and incident response.
• Conduct hardware break/fix, perform equipment moves, decommission devices, and maintain accurate inventory and documentation.
• Implement data center best practices for cabling, labeling, access control, compliance, and physical security standards.
• Support site inspections, readiness assessments, and quality assurance reviews to maintain facility health and operational standards.
• Coordinate with engineering, operations, and cyber teams to integrate new equipment, support lab environments, and maintain compliant configurations.
• Ensure proper handling of equipment in accordance with lifecycle management, declassification, and sanitization requirements.
• Implement and validate patches and security updates in alignment with vulnerability management and security directives.
• Investigate and resolve patch related compliance issues, supporting POA&M development and corrective action verification.

Data Center Administrator – TS/SCI with Polygraph

• Responsible for managing and maintaining Microsoft technologies and services
• Configuring, troubleshooting, and enhancing M365 services and applications
• Collaborating with other cloud support team members to support end-users
• Utilizing Microsoft 365 tools to maximize productivity, collaboration, and data security
• Completing incident tickets and service requests within SLA and in a modern tracking system
• Working with desktop support, infrastructure, networking, and security engineering teams to resolve issues found in the environment
• Attend internal meetings or with the customer as required
• Provide weekly reporting of issues and projects
• Utilize M365, and other tools to support a highly mobile, zero trust and geographically diverse customer
• Ability and willingness to work extended hours or modified schedule for planned and emergency work
• Perform other duties as assigned

M365 Cloud Administrator

• Support tenant centralization efforts by streamlining identity integrations
• Ensure secure access management across multiple systems
• Configure and manage identity solutions
• Enable seamless user migrations
• Maintain compliance with security policies
• Collaborate with cross-functional teams

Administration jobs in District of Columbia

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