Accounts Payable

• Own and oversee all areas of the AP ledger, including processing bills, ensuring PO compliance, and reconciling vendor statements and company credit cards.
• Review and approve employee expenses, ensuring adherence to company policies and identifying trends or risks.
• Act as the primary escalation point for vendor and internal stakeholder queries, maintaining strong relationships and resolving complex issues promptly.
• Maintain and continuously improve a live register of Enable’s payables balance, providing clear insights, commentary, and strategic payment recommendations.
• Ensure all VAT/GST/HST on purchases is accurately recorded, optimized, and recovered in line with regulations.
• Lead reconciliation of AP balance sheet accounts to the AP tracker, proactively identifying and resolving POAs and other discrepancies.
• Drive efficiency and standardization in month-end close processes, identifying automation and process improvement opportunities.
• Provide guidance and mentorship to junior AP team members, supporting their development and ensuring high-quality output.
• Oversee management of the Finance inbox, optimizing workflows, prioritization, and task allocation to ensure efficiency and accuracy.
• Act as a senior business partner to purchasing leaders and cross-functional stakeholders, influencing best practices and financial discipline.
• Support audits and reporting requirements, ensuring compliance with internal controls and external standards.
• Lead or contribute to AP-related projects, including system implementations and process enhancements.
• Perform other ad hoc activities and analysis as required.

Senior Accounts Payable Analyst

• Process high-volume invoices in Yardi Voyager 7S
• Work closely with operational managers to resolve discrepancies related to invoices
• Set up and maintain vendor profiles
• Prepare bi-monthly and off-cycle payment runs
• Reconcile vendor statements
• Manage the AP shared inbox
• Administer the Builder’s Lien Holdback process
• Provide support on special projects and other duties as assigned

Accounts Payable Specialist

• Overseeing the management and reconciliations of client trust accounts in compliance with all applicable law society rules, regulations and firm policies.
• Developing and implementing policies and procedures for trust fund administration, segregation and reporting.
• Liaising with auditors, regulators and clients regarding trust account matters, including responding to trust audits, inquiries and different quarterly and annual reports.
• Ensuring timely and accurate operations, trust account reconciliations and reporting to the leadership.
• Managing daily cash flow, banking relationships and liquidity to optimize the Firm’s financial position.
• Overseeing cash forecasting and debt management in accordance with Firm policies.
• Ensuring compliance with internal controls and treasury policies and acting as a signing officer on all operation accounts.
• Supervising the accounts payable team to ensure timely and accurate processing of vendor invoices, expense reports and payments across all offices.
• Monitoring and improving efficiency, internal controls and compliance with the firm and regulatory requirements.
• Operating and administering Concur Solutions for the reimbursement of expenses to Firm members.
• Leading, mentoring and developing a high-performing finance team.
• Identifying and implementing process improvements and automation opportunities in all areas to support the firm’s growth and operational excellence.
• Preparing and presenting reports on trust, treasury, and accounts payable activities to firm leadership and management committees.
• Collaborating with cross-functional teams, including practice groups and office administrators, on finance-related projects and initiatives.

Senior Manager, Trust, Treasury & Accounts Payable

• Perform 3‑way matching of purchase order (PO) invoices
• Work closely with the Procurement Department to investigate and resolve invoice discrepancies
• Enter vendor invoices into the accounting system and respond to vendor inquiries regarding payment and account issues
• Ensure invoices have appropriate approvals prior to processing
• Complete vendor reconciliations, including large and high‑volume vendor accounts
• Prepare and process weekly cheque runs, ensuring appropriate supporting documentation is included
• Distribute vendor payments via EFT and mail once approvals are obtained

Accounts Payable Analyst

• Data entering of invoices through both a 3-way match process and direct coding.
• Trouble shooting of all discrepancies between invoice and PO and working with stakeholders to ensure proper back-up and allocation information is provided.
• Respond to questions and concerns regarding accounts payable from branches and vendors.
• Investigate issues regarding unpaid or incorrect invoices which require troubleshooting, problem solving, and analytical skills.
• Follow-up with various departments on price and quantity discrepancies, as well as to ensure invoices are paid through the proper means.
• Monitoring invoices submitted for policy adherence and proper process based on specific ERP system.
• Perform all tasks according to policy and procedure.
• Work quickly to identify, resolve or accelerate any problems with the appropriate departments.
• Represent the company in a professional and ethical manner and establish and maintain effective relationships with all internal and external customers.
• Prioritizes tasks to ensure timely and accurate completion.
• Completes month/quarter end responsibilities on time and accurate.
• Assist AP manager by coaching, mentoring, and training other team members as requested.
• Responsible for critical vendor accounts that can contain sensitive information.

Accounts Payable Clerk II

• Ensure accounts payable is processed accurately on a timely basis
• Perform cheque runs and wire transfers
• Reconcile transactions and statements
• Process credit applications and setting up new vendors
• Reconcile and process corporate credit card transactions
• Manage payment inquiries, filling and more

Accounts Payable Coordinator – Contract

• Gérer les paiements électroniques des fournisseurs bi-hebdomadaires
• Préparer les payements par chèque
• Répondre aux demandes internes et externes, effectuer le rapprochement des relevés et résoudre les soldes impayés des comptes fournisseurs
• Vérifier et examiner les rapports de dépenses de la carte Visa de l’entreprise, et réaliser un rapprochement mensuel
• Assurer la mise à jour des dossiers fournisseurs et des informations bancaires
• Proposer des améliorations aux processus pour accroître l’efficacité et réduire les erreurs
• Participer à la mise en place de divers projets d’automatisation visant à optimiser l’efficacité du poste

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