Accounts Payable

• This role reports to the Controller and owns the daily flow of AP and AR across multiple divisions: entering vendor invoices, matching purchase orders, sending customer invoices, applying payments, and following up on overdue accounts.
• You'll work closely with the rest of the finance team and coordinate with customer service to resolve billing issues.
• You'll see how a multi-division product business actually runs, and there's room to grow as the group grows.

AP/AR Specialist

• Ensure accurate and timely processing of invoices
• Reconcile accounts and maintain vendor relationships
• Manage the lifecycle of invoices and process payments
• Review internal and external accounts, resolving discrepancies
• Ensure compliance with company policies and accounting best practices
• Act on findings from report analysis to correct errors
• Investigate discrepancies in vendor accounts
• Work closely with internal teams to resolve issues
• Suggest new strategies to improve processes

Accounts Payable Specialist

• Participate in the daily management of Supplier Invoices under “Accounts Payable” and Employee Reimbursements under “Expenses”.
• Ensure invoices are entered in a timely manner, work with other departments to obtain missing information on invoices and support other A/P colleagues as required.
• Process invoices/requests accurately and in a timely manner, ensuring all financial transactions are accurate.
• Match purchase order (PO) invoices against POs and appropriate receipts, and work with the Procurement department to resolve discrepancies and issues.
• Ensure accuracy of inputted sales tax (GST/QST/HST) and sales tax self-assessment at the time of invoice processing.
• Effectively communicate and liaison with vendors and other departments to resolve all inquiries.
• Organize all invoices received in the department, manage accounts payable inbox, scan documents as required.
• Reconcile vendor statements and resolve discrepancies.
• Process supplier accounts in ERP systems and audit documentation against AP policy for accuracy.
• Assist with month-end closing procedures.
• Help with processing employee expense reports and ensure compliance with company policies, when required.

Accounts Payable Administrator

• Review and process employee expense reports in accordance with company policies
• Administer and reconcile corporate credit card programs
• Monitor and manage recurring payments
• Ensure timely and accurate processing of vendor invoices
• Prepare and execute payment runs as required
• Reconcile credit card accounts, expense accounts, and key AP balances
• Investigate and resolve discrepancies related to expenses
• Maintain vendor records
• Respond to internal and external inquiries in a timely manner
• Support month-end close activities
• Ensure compliance with company policies and audit requirements
• Identify opportunities to improve processes and efficiency within the AP function

• Own Accounts Payable
• Review, code, and process vendor invoices accurately and on time
• Code and sync expenses from Ramp to our GL system
• Prepare and execute weekly payment runs (checks, ACH, wire transfers)
• Maintain vendor records and resolve discrepancies or billing issues
• Respond to vendor inquiries professionally and promptly
• Manage Cash Activity
• Record daily cash transactions and reconcile bank accounts
• Monitor cash balances and support cash flow tracking
• Prepare bank deposits and maintain thorough supporting documentation
• Assist with month-end close activities related to cash and payables
• Support the Broader Finance Team
• Maintain accurate, well-organized financial records
• Assist with audits by preparing and providing requested documentation
• Contribute to process improvements and internal controls
• Collaborate on ad hoc projects as the team's needs evolve

Accounts Payable, Cash Specialist – Part-Time

• Process high-volume vendor invoices, ensuring accuracy, proper approvals, correct coding, and adherence to established policies and procedures.
• Support the administration of the company credit card and expense reporting programs, including auditing transactions, reconciling statements, and assisting employees with questions or issues.
• Assist with weekly and monthly payment runs (ACH, wire, check, and international payments), maintain vendor records, and respond to vendor inquiries in a timely and professional manner.
• Support month-end close activities by preparing accruals, reconciling AP subledger to the general ledger, and ensuring expenses are recorded in the correct accounting period.
• Support compliance with tax and reporting requirements (e.g., sales/use tax, VAT/GST/HST, 1099/T4A) and assist with audits by providing requested documentation.
• Participate in ongoing efforts to improve and streamline AP and expense processes, identifying opportunities for greater efficiency and accuracy.

• Review, verify, and process invoices and payment requests on a timely basis, ensuring proper matching of purchase orders, receipts, and invoices for accuracy and avoid discrepancies.
• Prepare and execute electronic funds transfers (EFT), cheques, and other payment methods.
• Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
• Collaborate with internal departments to verify approvals and ensure proper coding of expenses.
• Support audits and provide documentation as needed for financial reviews.
• Support month-end closing activities, including reconciliation of vendor accounts and accruals.

AP Specialist

• You're verifying that what we pay matches what we agreed to
• You're working your invoice queue, verifying carrier and vendor charges against expected amounts
• You're connecting with carrier services and internal teams to resolve discrepancies
• You're closing the loop on open items, filing documentation for audit
• Report on payment metrics and processing efficiency
• Collaborate with the finance team members to keep operations running smoothly

Accounts Payable Analyst

• Own and oversee all areas of the AP ledger, including processing bills, ensuring PO compliance, and reconciling vendor statements and company credit cards.
• Review and approve employee expenses, ensuring adherence to company policies and identifying trends or risks.
• Act as the primary escalation point for vendor and internal stakeholder queries, maintaining strong relationships and resolving complex issues promptly.
• Maintain and continuously improve a live register of Enable’s payables balance, providing clear insights, commentary, and strategic payment recommendations.
• Ensure all VAT/GST/HST on purchases is accurately recorded, optimized, and recovered in line with regulations.
• Lead reconciliation of AP balance sheet accounts to the AP tracker, proactively identifying and resolving POAs and other discrepancies.
• Drive efficiency and standardization in month-end close processes, identifying automation and process improvement opportunities.
• Provide guidance and mentorship to junior AP team members, supporting their development and ensuring high-quality output.
• Oversee management of the Finance inbox, optimizing workflows, prioritization, and task allocation to ensure efficiency and accuracy.
• Act as a senior business partner to purchasing leaders and cross-functional stakeholders, influencing best practices and financial discipline.
• Support audits and reporting requirements, ensuring compliance with internal controls and external standards.
• Lead or contribute to AP-related projects, including system implementations and process enhancements.
• Perform other ad hoc activities and analysis as required.

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