Accounts Payable Administrator

Fairstone Bank

Accounts Payable Administrator managing supplier invoices and employee reimbursements for Fairstone Bank. Collaborating with departments to resolve discrepancies and ensuring timely invoice processing.

Posted 7/10/2026full-timeMontreal • 🇨🇦 CanadaMid-LevelSenior💰 CA$50,000 - CA$60,000 per yearWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Participate in the daily management of Supplier Invoices under “Accounts Payable” and Employee Reimbursements under “Expenses”.
Ensure invoices are entered in a timely manner, work with other departments to obtain missing information on invoices and support other A/P colleagues as required.
Process invoices/requests accurately and in a timely manner, ensuring all financial transactions are accurate.
Match purchase order (PO) invoices against POs and appropriate receipts, and work with the Procurement department to resolve discrepancies and issues.
Ensure accuracy of inputted sales tax (GST/QST/HST) and sales tax self-assessment at the time of invoice processing.
Effectively communicate and liaison with vendors and other departments to resolve all inquiries.
Organize all invoices received in the department, manage accounts payable inbox, scan documents as required.
Reconcile vendor statements and resolve discrepancies.
Process supplier accounts in ERP systems and audit documentation against AP policy for accuracy.
Assist with month-end closing procedures.
Help with processing employee expense reports and ensure compliance with company policies, when required.

Requirements

What you’ll need

College diploma in Accountancy (DEP) or Attestation of Collegial Studies (AEC)
One to three years of relevant experience
Good knowledge of computer software such as MS Office (more specifically Excel)
Familiarity with ERP systems (Accounts Payable module of Workday, SAP an asset)
Ability to handle considerable volume under tight deadlines
Effective time management skills and ability to multitask
Strong communication skills.
Strong attention to details.
Teamwork and tactfulness.
Ability to develop positive relationships with peers
Strong analytical skills.

Benefits

Comp & perks

Award-Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
Compensation Package: Competitive base salary plus an annual incentive bonus tied to performance.
Comprehensive Benefits: Robust health and dental coverage through Manulife, as well as virtual healthcare through Dialogue.
Future-Ready Savings: Group Retirement Savings Plan with up to 7% employer match.
Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
On-Site Fitness: Gym access at our London and Montreal offices.
Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
Family Support: Parental leave top-up program to help you during life’s big moments.
Community Impact: One paid volunteer day to give back to causes that matter to you.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Invoice ManagementReconciliationSales Tax AssessmentData Entry AccuracyFinancial Transaction Processing

Soft Skills

Time ManagementMultitaskingTeamworkAttention to DetailRelationship Building

Certifications

College Diploma in AccountancyAttestation of Collegial Studies