Yara International

Manager

• Oversee daily functioning of the office and ensure a high quality working environment
• Coordinate maintenance, cleaning, security and reception
• Follow up on the building rental agreement and liaise with the landlord
• Ensure compliance with internal and external health & safety standards and collaborate with the prevention advisor on safety and wellbeing topics
• Manage space planning, office furniture, and meeting rooms
• Manage keys inventory and parking allocations
• Lead and support the Facility & Fleet Assistant in daily activities
• Monitor supplier performance and ensure cost effective service delivery
• Own and manage the annual facility budget, including forecasting, cost control, tender processes, contract negotiations, and reporting
• Manage the company car fleet and relationships with dealers and leasing providers
• Advise employees on car selection and budgets
• Coordinate car orders, waiting cars, repairs, energy cards, fines, and accident follow up
• Maintain and update the car policy
• Identify opportunities to enhance efficiency, service quality, and cost effectiveness
• Review and improve facility workflows and supplier performance
• Work closely with HR Services on streamlined processes (onboarding, access, documentation, communications, mobility policies, etc.)
• Contribute to improving the overall employee experience

Administrative Support Manager

Business Analyst

• The Cash Management Analyst is accountable to the Finance Manager mainly for the areas of invoice and expense report processing, balance sheet reconciliation, journal entry preparation, and financial reporting.
• Process vendor invoices and employee expense reports, ensuring accuracy and timely posting for month‑end close.
• Prepare general ledger account reconciliations and assist with journal entries as needed.
• Support the invoice and expense process (Concur), helping ensure prompt and accurate payments to vendors.
• Reconcile aged freight balances and communicate with vendors to resolve discrepancies.
• Maintain vendor records, manage manual payment runs, and coordinate administration of corporate credit cards.
• Assist with special projects and provide timely information and analysis to management.
• Perform additional duties as assigned to support the accounting and finance team.

Cash Management Analyst

Client Services Representative

• Processing and implementing customer orders;
• Scheduling and rescheduling shipments;
• Making order modifications when necessary;
• Managing reallocations for missed pickup/delivery times (carrier/customer);
• Updating the volume released for loading;
• Recording SAQs (Self-Assessment Requests);
• Responding to customer inquiries;
• Monitoring shipment compliance;
• Managing and controlling relevant documentation (CR, TR, AAE, SASSMAQ, CLF);
• Providing required documentation (e.g., Kosher, Halal, IBAMA certificates);
• Carrier onboarding/qualification;
• Participating in internal alignment meetings with Sales, PCP (Production Planning & Control), Production and Billing teams;
• Contributing to and participating in continuous improvement initiatives and projects;
• Publishing data to dashboards and KPIs;
• Logging and tracking tickets with the COE (e.g., correction letters, IT requests, tax inquiries, payment requests, etc.).

Customer Service Assistant – Temporary

Executive Assistant

• Proactive management of executives' calendars, including expatriates
• Organization of meetings, events and domestic and international travel
• Liaison with internal departments (HR, Facilities, IT, etc.)
• Administrative support to executives for expense reporting, medical and dental reimbursements, etc.
• Occasional contracting of services and purchasing of materials – including payment submission processes
• Management of confidential information and documents with a high level of discretion

Executive Assistant, Bilingual

Administrative Assistant

• Realizar controle de acesso dos terceiros, sendo ponto focal para dúvidas referente conformidade dos documentos obrigatórios conforme estipulado pelo jurídico;
• Realizar atendimento de chamado de liberação de acessos de visitantes, bem como de EPIs, refeição e transporte extras;
• Realizar solicitações de manutenção das áreas Administrativas e de uso comum;
• Realizar o atendimento de chamados de Ativo Imobilizado e rotina anual do inventário, fornecendo placas para controle de novos ativos, realizando baixas, transferências e demais movimentações conforme solicitação das áreas;
• Realizar o atendimento de chamados referentes a documentação legal, correspondências oficiais e arquivo inativo;
• Realizar o atendimento de chamados de eventos, coffees, serviços de correios, malotes, motoboy, liberação de armários em vestiários, controle da frota de uso comum, realização de spotchecks nos serviços de refeição, limpeza e jardinagem, transporte de colaboradores, e segurança patrimonial, garantir o atendimento a necessidade da operação, inspeção nos serviços e satisfação dos clientes internos.

Assistente Administrativo, Temporário

Financial Planning and Analysis

• Assisting on venture capital investments end-to-end: from scouting of startups and initial screening through due diligence, deal negotiation, and closing
• Analysis of startup investment targets with focus on science & technology, their scalability, and commercial relevance.
• Supporting the preparation of investment proposals for the investment committee
• Assist in the monitoring and supporting of portfolio companies after the investment
• Build your own pipeline of potential investment targets by engaging with startup founders and investors on conferences, pitch events, and via desk research
• Build and maintain a network of investors, entrepreneurs, and ecosystem players
• Using your scientific acumen to prepare deep dive analyses of interesting areas of investment, industry trends or for competitive analyses
• Preparation; managing and executing ESG and Impact fund process and requirement
• Capable of utilizing and helping to build AI tooling within the team

Investment Associate

Operations

• Perform cleaning of production units, support areas, and access points according to established standards for safety, quality, environment, productivity, legal requirements, and management systems;
• Collect samples, handle products, and carry out various basic operational tasks as requested by supervisors, peers, and operational procedures;
• Identify and correct any deviations within the units, interacting with operators and other internal stakeholders;
• Ensure proper functioning, maintenance, and correct use of equipment, subsystems, tools, and the work environment;
• Maintain area housekeeping, participating in both the planning and execution of activities;
• Ensure that all operational aspects are shared and discussed during shift handovers, including HESQ (Health, Environment, Safety and Quality), productivity, operating conditions, and process safety reports;
• Actively participate in unit scheduling and performance meetings;
• Follow production, cleaning, and maintenance plans for the units, and apply the management tools implemented in the unit;
• Issue, authorize, and control work permits for tasks in your area, in alignment with the supervisor;
• Inspect the area and tools to mitigate safety risks during the work shift;
• Perform minor civil repairs and fabricate common-use equipment, such as cones and A-frame barricades, using hand and power tools to improve visual communication and working area conditions;
• Assist in cleaning areas, floors, and machinery following defined procedures and standards to maintain safe circulation areas, ensure proper equipment operation, and reduce potential product quality deviations;
• Ensure correct use of tools, their preservation, organization, and 5S in the work areas.

Operations Assistant – Production

• Manage the SVP’s calendar, travel arrangements and expense reports
• Prepare, edit, and format presentations, reports, agendas, and briefing documents for internal and external meetings
• Coordinate communications on behalf of the SVP, including email drafting, meeting follow-ups, and stakeholder outreach
• Serve as a reliable gatekeeper, screening requests, managing information flow, and protecting the SVP’s time
• Ensure the SVP is fully prepared for meetings, including pre-reads, data summaries, and decision-support materials
• Provide administrative & organizational support to other North America leadership team members
• Support planning and execution of leadership team meetings, BU all-hands, off-sites, and strategic workshops
• Track key actions, decisions, and deliverables across the BU leadership team; follow up to ensure timely closure
• Assist with managing the Business Unit’s annual calendar, operating rhythm, and communication cadence
• Liaise with other executive offices, functional departments, and external partners to ensure alignment and smooth collaboration
• Support special projects and strategic initiatives as assigned by the SVP

• Perform cleaning of production units, support areas, and access routes in accordance with productivity, safety, environmental, and quality requirements.
• Carry out various basic and operational tasks as requested by supervision, colleagues, and operational procedures.
• Assist in operations at the Rio Grande facility by preparing trucks for loading, tarping loads, and supporting infrastructure improvements through cleaning and minor repairs, contributing to load quality, shipped products, and area safety.

Operations Assistant

• Detaljert koordinering av FM-oppgaver
• Bistå i administrative prosesser som onboarding/offboarding
• Planlegging og gjennomføring av bygningsmessig vedlikehold
• Kontakt med underleverandører og kontraktsforhandling
• Administrere bestillinger (innkjøpsordre) og fakturering via SAP
• Koordinering av interne arrangementer og rehabiliteringsprosjekter

Administrative Support Specialist

• Posting, review and reconciliation of all matters related to fixed asset accounting
• Ensuring the proper recording, valuation and depreciation of assets in cooperation with the respective departments
• Planning, organizing and controlling activities related to the posting of personnel and operating costs
• Performing finance, controlling and accounting activities
• Preparation and compilation of qualitative and quantitative information and reports within the area of responsibility
• Handling requests from funding bodies and regulatory authorities in the context of investment projects
• Cost and investment controlling to ensure proper posting and to derive/implement necessary measures
• Settlement of insurance claims, review and posting of insurance premiums, and ensuring proper settlement of business travel
• Supporting the procurement function and the Tax Department in Dülmen in the management of properties and property tax matters
• Participating in the site’s budgeting process, monthly and annual financial closings, and inventory activities

Asset Accounting Specialist, Finance, Controlling

Procurement

• Osallistut investointihankintojen toteuttamiseen, hyödyntäen osaamistasi, kokemustasi ja mahdollisesti jo olemassa olevaa toimittajaverkostoasi
• Teet tiivistä yhteistyötä sisäisten ja ulkoisten sidosryhmien kanssa
• Kategoriastrategioiden määrittely ja hallinta Yara Suomen tehtailla yhteistyössä eri sidosryhmien kanssa
• Toimittajasopimusten laadinta ja -hallinta sopimuskauden aikana
• Toimittajasuhteiden hallinta ja kehittäminen
• Investointien hankintasuunnitelmien määrittely ja toteutus
• Saatavuuden, laadun ja kustannustason varmistaminen
• Pitkän tähtäimen kustannussäästöjen mahdollistaminen (TCO)
• Suorituksen raportointi säästöjen, laadun ja muiden määriteltyjen tavoitteiden suhteen