WVU Online

Clinical Research

• Identifies and verifies appropriate clinical source documentation for data reporting
• Coordinates data collection with the clinical research team to facilitate efficient and accurate data reporting and regulatory documentation
• Gathers and extracts patient clinical data for entry into later phase industry and federal sponsor-supplied case report forms
• Ensures timely and accurate completion of case report for review by study sponsor and perform data integrity reviews
• Maintains individual research subject records by obtaining copies of medical records, lab reports, treatment schedules, and other vital protocol-related information
• Updates clinical records for review while subjects remain on study
• Manages backup and data archives
• Assists in the regulatory aspects of protocol, including regulatory document preparation, IRB application preparation, adverse event reporting, and IRB communications
• Maintains knowledge of professional principles, legal and/or reporting requirements affecting clinical data research and management

Data Coordinator

Operations

• Provide Space Requests and Space Utilization assistance
• Support the Assistant Director in responding to campus space requests
• Analyze space data, drawings, and verified field conditions
• Help identify available or underutilized space
• Work with departments to define space needs and requirements
• Support the development of proposed space solutions
• Develop test fits and provide documentation analysis and graphics to support data-informed space solutions
• Drafting and Project Drawing Development
• Conduct field verification and measurements to document existing building conditions
• Develop accurate existing-conditions base drawings in Revit and/or AutoCAD
• Support the Space Management group during the annual University Space Audit
• Conduct limited physical space audits as needed
• Update University building floor plan files with Auto CAD
• Support the documentation and maintenance of departmental policies, procedures, and standards

Space & Facilities Planning Specialist – Facilities Operations

• Identifies and verifies appropriate clinical source documentation for data reporting.
• Coordinates data collection with the clinical research team to facilitate efficient and accurate data reporting and regulatory documentation.
• Gathers and extracts patient clinical data for entry into later phase industry and federal (i.e. NCI, Cooperative groups) sponsor-supplied case report forms to measure overall study progress and regulatory documentation compliance.
• Ensures timely and accurate completion of case report for review by study sponsor and perform data integrity reviews of entered data prior to collection and analysis.
• Maintains individual research subject records by obtaining copies of medical records, lab reports, treatment schedules, and other vital protocol-related information.
• Updates clinical records for review while subjects remain on study. Corrects and revises data as appropriate.
• Maintains security and confidentiality of patient/protocol information.
• Manages backup and data archives(files).
• Provides data for audit by outside agencies.
• Assists in the regulatory aspects of protocol, which may include regulatory document preparation, IRB application preparation, adverse event reporting, and IRB communications.
• Abstracts data for clinical research needs. Attends staff meetings as required.
• Maintains knowledge of professional principles, legal and/or reporting requirements affecting clinical data research and management and adheres to industry and government standards.
• Assists and/or follows direction of the Director for professional development and to determine course of customer service.

Data Coordinator – Cancer Institute, Clinical Research Unit

• Prepare financial reports pertaining to the post-award actions for WVUCI CTRU
• Maintenance of accurate and complete financial records/documentation.
• Organizational management of post-award aspects of the clinical trials.
• Assuring billing compliance with Medicare and third party payers associated with CTRU clinical trials.
• Assist with operational WVUCI CTRU budgeting process.
• Assist with pre-award budget development for WVUCI supported projects.
• Processing invoices to sponsors for each study.
• Preparing and processing operating requisitions for each study.
• Maintaining budget and financial records of all clinical trials.
• Completing monthly financial reports for each trial.
• Maintaining accounts, in conjunction with clinical trial coordinators of trial enrollment.
• Reconcile accounts for assigned WVUCI CTRU tasks/projects.
• Post and reconcile transactions with grants and general ledger accounts.
• Reconcile and process payroll with WVURC
• Support faculty and staff with travel settlements, and reimbursement.

Post Award Accountant

Events

• Identifies, develops, and maintains partnerships with strategic stakeholders, community, and professional partners, and various community-based organizations throughout West Virginia and the Appalachian region
• Collaborates with internal and external partners to build capacity to address cancer burden; including assisting with community needs assessments, attending and coordinating community meetings, and providing bidirectional communication
• Conducts, in partnership, at least two monthly community focused cancer control activities in the assigned region
• Responsible for the design, development, and implementation of community outreach and engagement plans for the assigned region
• Coordinates and facilitates internal and external programmatic meetings to monitor progress of projects or initiatives as assigned
• Contributes to the design, implementation, evaluation, and dissemination of innovative, culturally appropriate, evidence-based programs, content, and services
• Provides technical assistance and expertise in program planning, implementation, evaluation, and applied research
• Fosters opportunities for bidirectional research between WVUCI and the community
• Assists with the implementation or recruitment of research projects in the community
• Documents program progress and submits monthly reports, assessing strengths/weaknesses, and develops and implements strategies to improve outcomes and deliverables
• Develops and disseminates cancer information creating resources such as handouts, flyers, presentations, internal and external communications, videos, photographs, posters, infographics, social media, websites, etc. as relevant to both internal and external stakeholders
• Assists with applications for additional funding opportunities for CPC projects
• Participates in the implementation of the mission, vision, and strategic plan for the WVU Cancer Institute and Department of Cancer Prevention and Control
• Develops and delivers presentations on cancer prevention, cancer screening, health literacy, and cultural competency, and others as determined by need
• Serves on local and statewide coalitions and taskforces
• Submits or assists with submission of articles, abstracts, and posters to promote programmatic work, research, and outreach of CPC
• Functions as a member of the CPC staff and participates in regular team meetings, training sessions, program meetings, and others as required

Community Health Extender, Program Coordinator – Cancer Prevention and Control

Administration

• Responsible for management of sponsored projects/contracts from award initiation through closeout.
• Performs analysis and evaluation of data and collaborates with PI on project’s progress.
• Makes recommendations as necessary.
• Manages programmatic and financial needs for extramural funded projects with varying levels of complexity in collaboration with the PI.
• Interprets and educates others on all granting laws, regulations, policies and procedures and ensures that institutional and sponsoring agency policies are followed.
• Creates historical data including tracking, burn rates, revenue, trends and future projections.
• Approves and manages monthly financial reports and provides oversight on research portfolios.
• Provides guidance and initiates necessary actions for all project status changes and/or extension requests.
• Educates PI’s on managing budgets and cost accounting principles.
• Educates PI’s on routine spending habits and reallocation of line item dollars.
• Counsels all PI’s on allowable vs. unallowable expenses per sponsored guidelines.
• Advises the PI on necessary research compliance issues such as animals, human subjects, and/or biohazards.
• Initiates and facilitates the grant proposal preparation and submission process from initiation through assembling of the application package.

Grants Administrator – Office of Research and Graduate Education

Community Manager

• Update and execute the annual plan of action for recruitment and retention of WV AHEC Rural Community Health Scholars and other student programs.
• Conduct in-person recruitment and virtual recruitment strategies for student programs, including all Scholars-eligible disciplines.
• Recommend changes to the WV AHEC Scholars manual, handbook and website for students, instructors, preceptors, and staff based on programmatic needs and changes.
• Execute strategies for program recruitment and construct materials for program marketing and promotion.
• Support WV AHEC Center Directors with respect to Scholar recruitment and communication, marketing, and promotion for WV AHEC Scholars programs.
• Liaise with statewide education institutions and health professions programs to foster collaboration and encourage program enrollment/participation.
• Maintain frequent, ongoing communication with student program participants, including Scholars.
• Assist with data collection for programs needed to complete internal and external reports and evaluations under the direction of the Program Director and with support from the Evaluation Team.
• Work with individual program participants, including Scholars, to identify career goals and connect Scholars with job opportunities in West Virginia.
• Assure Program Completers receive completion materials (certificates, cords, and digital badges) and stipends in a timely fashion.
• Develop social media calendar for all WV AHEC programs and post to social media accounts on a recurring basis.
• Travel statewide to facilitate program promotion, maintain collaborations, and cultivate new relationships.
• Prepare report components specific to HRSA designated outcome requirements as requested.

Student Program Coordinator – Institute for Community and Rural Health

Customer Support

• Respond to customer inquiries and service requests by phone, email, or chat through the case management system
• Provide accurate information to resolve customer inquiries
• Log case notes in the case management system for each customer inquiry or request
• Ask related questions, listen intently, and identify what the customer really needs
• Escalate issues to customer service leaders or to central units
• Redirect customers when needed and facilitate resolution with outside entities
• Troubleshoot problems and resolve items within your scope
• Update and communicate with customers to provide them with expectations on service and value being delivered
• Upon updating customer, mark cases as resolved when customer requests are fulfilled, or inquiries are answered
• Submit new knowledgebase articles through supervisor based on inquiries received in the SSC
• Participate in ongoing training experiences offered within the SCC and within WVU

Customer Care Agent – Shared Services Center

• Provide high level strategic and operational oversight to WVUCI in fulfilling all CCSG Protocol Review and Monitoring System (PRMS) requirements
• Shape the long term vision for PRMS by identifying emerging regulatory trends
• Oversee the scientific review infrastructure for all clinical research protocols
• Direct the full operational lifecycle of protocol submission, review, approval, and ongoing monitoring
• Lead quality assurance initiatives by conducting systematic reviews of PRMS processes
• Build strong, collaborative relationships with investigators and other stakeholders

PRMS Program Coordinator – Clinical Research Trials

• Conduct and document assigned periodic monitoring according to the monitoring plan which includes verification of subject safety and adherence to Institutional, WVUCI CRU, federal and state regulations and specific protocol requirements including:
• - Verification of subject study research data including informed consent process, eligibility, treatment, follow-up, and safety reporting documentation to ensure compliance with study protocols.
• - Review of study-related regulatory documentation such as correspondence, delegation logs, institutional review board communication, deviations, and progress reports for each assigned study.
• - Verifies validity of research results by ensuring timely, accurate, and complete source data and Case Report Form documentation.
• Quality Assurance and Quality Control:
• - Lead collaborations with clinical research teams in non-compliance issue identification, finding solutions and implementing corrective and preventive action plans and processes to remediate issues.
• - Follows monitoring procedures and tools for investigator-initiated IND or IDE-enabling clinical trials (or other trials as needed where there is no external sponsor/monitor).
• - Support the clinical research team by ensuring they have adequate training and processes for the responsible conduct of research.
• - Generate monitoring reports and ensures any non-compliances are adequately resolved in a timely manner.
• - Participate in the preparation and follow-up activities for regulatory agency and Sponsor audits as needed to ensure successful outcomes
• - Present findings and recommendations for areas of improvement to management in areas that affect clinical research programs at the institution.
• - Assist in identifying training needs and in developing and/or executing training programs for study staff and supporting departments.
• Data Safety and Toxicity:
• - Coordinating internal Data Safety and Toxicity Committee meetings and subsequent review sessions as needed. Meetings to include review of internal unanticipated events and response assessments, external safety reports, investigator initiated trials monitoring reports per DSMP and external audit findings.
• - Perform secondary review of eligibility for interventional clinical trials.
• Other duties as assigned. May include monitoring of external institutions participating in Investigator Initiated Trials sponsored by WVUCI

Compliance Coordinator

Research Analyst

• Facilitate compliance with the requirements of the research protocol and good clinical research practice while remaining cognizant of the needs of diverse populations.
• Utilizes multiple communication methods to facilitate the effective conduct of clinical trials.
• Demonstrates leadership in ensuring patient comprehension and safety during initial and ongoing clinical trial informed consent discussions.
• Involves a variety of resources and strategies to manage the care of patients participating in clinical trials, ensuring compliance with protocol procedures, assessments, and reporting requirements as well as management of symptoms.
• Provides leadership to the research team in ensuring collection of source data and completion of documentation that validates the integrity of the conduct of the clinical trial.
• Utilizes a variety of strategies to enhance recruitment while being mindful of the needs of a diverse patient population.
• Demonstrates leadership in ensuring adherence to ethical practices during the conduct of clinical trials to protect the rights and well-being of patients and the collection of quality data.
• Identifies the financial variables that affect research and supports good financial stewardship in clinical trials.

Clinical Research Specialist

Financial Planning and Analysis

• Develop, implement, and manage short- and long-term financial plans.
• Coordinate day-to-day accounting operations.
• Maintain and reconcile the general ledger.
• Coordinate month end variance analysis.
• Develop strong relationships and serves as liaison.
• Monitors financial activity of active and new funds.
• Reviews variance budget reports and notifies fund managers.
• Initiates regular reconciliations with fund managers.
• Analyzes financial data to prepare comprehensive reports.
• Prepares labor distributions and adjustments.
• Provides administrative and budget support.
• Leads the development of annual divisional budgets.
• Ensures timely completion and accuracy of financial deliverables.
• Forecasts and models funding scenarios.
• Collaborates with Economic Innovation managers.
• Assists with preparation of proposal budgets and justifications.
• Verifies that all expenditures and receipts are authorized.
• Evaluates the effectiveness of fiscal operations and recommends process improvements.
• Provides guidance and support to staff on financial matters.

Finance and Business Administrator – Provost Office

Solutions Engineer

• Lead Enterprise Data & Integration Modernization Initiatives
• Serve as the senior technical lead for modernization projects involving Informatica IDMC
• Architect and Govern Integration Solutions
• Lead cross-functional project teams delivering modernization and transformation efforts
• Act as the senior escalation point for complex technical issues
• Partner with application, database, analytics, and enterprise teams to define modernization strategies
• Mentor and upskill junior and mid-level engineers
• Manage and execute Informatica IDMC code migrations across environments
• Monitor and troubleshoot Informatica integration jobs
• Configure and maintain Informatica connectors for on-prem and cloud sources
• Set up and manage authentication mechanisms within Informatica IDMC
• Develop and optimize complex SQL queries

Senior Integration Engineer – Information Technology Services

Research Scientist

• Work with the RNI Innovation Center research team to carry out research projects and clinical trials focused on understanding and improving patients’ outcomes.
• Utilize tools such as electrophysiological, neuromodulation, cognitive batteries, and subjective questionnaires to measure, assess, and improve the monitoring, assessment, and treatment of patients.
• Meet with research participants to describe research protocols, gain informed consent, carry out follow-up visits and other duties as outlined in the research protocols.
• Design and oversee the implementation of clinical studies, ensuring that research protocols are scientifically rigorous and ethically sound.
• Supervise researchers and technicians, providing guidance and training on study protocols.
• Present research findings at conferences and publish in peer-reviewed journals.
• Provide mentorship and guidance to junior researchers and students involved in the program.
• Stay abreast of developments in the field of neuromodulation, gene therapy, and innovative treatments integrating new knowledge into the program's research agenda.
• Participant in grant writing and applications for funding opportunities if necessary.

Senior Research Scientist – Rockefeller Neuroscience Institute

Project Manager

• Develop, execute, and manage project plans, charters, timelines, budgets, and resource allocations.
• Lead large, multi departmental projects involving academic units, clinical partners, and external vendors.
• Oversee project tracking and develop dashboards, progress reports, and Key performance indicators.
• Identify risks, issues, and barriers; develop mitigation plans and escalate concerns appropriately.
• Contribute to long term strategic planning for simulation education growth and healthcare system integration.