WVU Online

Administrative Assistant

• The department of University Events at West Virginia University is currently accepting applications for an Event Administrative Coordinator.
• System manager for the Office of University Events database.
• Research and inputs information for contact relationship management.
• Maintains budget and inventory tracking.
• Accountable for accuracy of system which is key for event information and donor relationship management.
• Identifies new contacts and vendors as needed.
• Serves as liaison with Salesforce (software company) and WVU OIT to implement updates and service of system.
• Monitors the monthly and quarterly reporting systems of the University Events office and Blaney House.
• Prepares first draft reports for budget analysis.
• Tracks the budget and expenditures of state and Foundation dollars supporting the traditional and add-on events in the area of responsibility; includes processing invoices.
• Assists director in the annual budget preparation for state and Foundation funds.
• Reviews financial reports of previous year’s event expenditures for traditional and add-on events.
• Makes recommendations as appropriate.
• Ensures the efficient operation of the unit and Blaney House as related to invoices, contracts and purchasing.
• Counsels staff on various consequences, recommendations and options concerning the procurement function.
• Responds to inquiries about procedures by researching and interpreting state policy regulations.
• Works directly with the expert business office, procurement and the Foundation to ensure University, state and federal guidelines are followed.
• Coordinates and manages the unit’s development and purchasing of branded and other materials used by the President and others to advance the University, including office supplies, event support supplies and household items for Blaney House.
• Implements and manages the state bidding process on items for purchase.
• Places orders for items, keeps and maintains inventory of goods received as well as reordering of inventory.
• Works with WVU Trademark Licensing as needed to ensure the correct branding/standards of all registered and protected marks of the University are adhered to.
• Performs miscellaneous job-related duties as assigned.

Administrative Coordinator, University Events

• System manager for the Office of University Events database.
• Research and inputs information for contact relationship management.
• Maintains budget and inventory tracking.
• Accountable for accuracy of system which is key for event information and donor relationship management.
• Identifies new contacts and vendors as needed.
• Serves as liaison with Salesforce (software company) and WVU OIT to implement updates and service of system.
• Monitors the monthly and quarterly reporting systems of the University Events office and Blaney House.
• Prepares first draft reports for budget analysis.
• Tracks the budget and expenditures of state and Foundation dollars supporting the traditional and add-on events in the area of responsibility; includes processing invoices.
• Assists director in the annual budget preparation for state and Foundation funds.
• Reviews financial reports of previous year’s event expenditures for traditional and add-on events.
• Makes recommendations as appropriate.
• Ensures the efficient operation of the unit and Blaney House as related to invoices, contracts and purchasing.
• Counsels staff on various consequences, recommendations and options concerning the procurement function.
• Responds to inquiries about procedures by researching and interpreting state policy regulations.
• Works directly with the expert business office, procurement and the Foundation to ensure University, state and federal guidelines are followed.
• Coordinates and manages the unit’s development and purchasing of branded and other materials used by the President and others to advance the University, including office supplies, event support supplies and household items for Blaney House.
• Implements and manages the state bidding process on items for purchase.
• Places orders for items, keeps and maintains inventory of goods received as well as reordering of inventory.
• Works with WVU Trademark Licensing as needed to ensure the correct branding/standards of all registered and protected marks of the University are adhered to.
• Performs miscellaneous job-related duties as assigned.

Systems Engineer

• Lead configuration and management of West Virginia University’s cloud-based digital signage network for all WVU campuses and partners
• Work with web applications, video server databases, and computer systems affiliated with television studio operations
• Build partnerships with campus communicators and learn skills related to live multimedia and studio productions
• Windows System Administration: manage Group Policy, IIS, server automation, multi-site Windows environment across WVU campuses
• SQL Server Management: configure and manage SQL databases, create complex queries, backups and optimization
• Web Development: program using HTML, HTML5, Python, and C++; test, document, and maintain operator instructions
• Video and Multimedia Support: serve as video engineering technician or production assistant for live multi-camera productions; install/transport equipment and integrate specialized studio equipment
• Provide primary support and ticketing with software vendors, explore new software features, and maintain client communications about digital signage players/screens

Multimedia Systems Engineer – Strategic Communications and Marketing

• Oversees key office administrative duties such as supply ordering, inventory, mail delivery, centralized phone and email contact.
• Receives CRU visitors, vendors and investigators.
• Assists in document collection from the Principal Investigator, Co- Investigator, Research staff, nurses for IRB submissions and protocol compliance.
• Maintain CVs, Licenses, NCI Registrations, IRB required training certifications, Lab certification files for all WVUCI sites, including affiliate locations.
• Assists in maintaining protocol regulatory binders.
• Compiles study documents and patients charts for shipment to off-site storage or archiving.
• Contacts Sponsors when protocols files are eligible for destruction.
• Performs data input into the OnCore® database.
• Manages scheduling for CRU meetings and external monitors, locating meeting rooms, catering and other required items as necessary, documenting on centralized unit Outlook calendars.
• Produces meeting agendas and meeting minutes for staff and leadership meetings as necessary.
• Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Assists in budget and contract routing to the WVU Office of Sponsored Programs.
• Coordinates the WVUCI Protocol Review and monitoring committee, including setting agendas, meeting minutes and updating status in OnCore.

(Hybrid) Administrative Assistant Senior - Cancer Institute/Clinical Research Trials

Analyst

• The Research Office at West Virginia University is currently accepting applications for a Senior Conflict of Interest Analyst.\n• About the Opportunity Under the direction of the Research Compliance Director for Conflicts of Interest in Research (COIR) and in collaboration with compliance officials across WVU, the Senior COI Analyst for Research Compliance for Conflicts of Interest in Research (COIR) has responsibility for assisting in the oversight of WVU’s COIR program to ensure compliance with federal regulations and institutional policies and align processes to ensure consistency across all programs.\n• We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: 37.5-hour work week 13 paid holidays ( staff holiday calendar ) 24 annual leave (vacation) days per year ( employee leave ) 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) WVU offers a range of health insurance and other benefits 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s. Wellness programs What You'll Do Assists in developing comprehensive regulatory guidance to the WVU research community. Monitors related regulatory updates and industry best practices and works with the Director to development and implementation of COIR policies, procedures, practices and training programs designed to promote compliant practices and mitigate risk based upon findings; Keeps abreast of federal, state, and local developments and compliance efforts related to research and develop communication tools to share this information effectively across the WVU research community; Serve as second level support and decision-making for COIR inquiries; Promotes awareness of institutional resources and developments in relevant policies and regulations, and providing specialized training to the WVU research community; Drafts and updates COIR policies, procedures and guidelines to be reviewed by the Director; Coordinates training and education of WVU staff about COIR policies including but not limited to one-on-one, online, and classroom training; Creates and maintains COIR records, analyze data, and prepare reports via the online COIR system and database and tracking compliance with management plans; Under the direction of the Director, and in consultation with senior staff, create, coordinate, and implement decisions on issues that impact COI operations. Lead, Advise, and Supervise COI Staff (including Benefits Eligible Staff) Qualifications Bachelor’s degree A minimum of three (3) years of experience in the following: Experience in recognizing potential conflicts of interest and the legal understanding of how to manage problems presented Research administrative experience Any equivalent combination of related education and/or experience will be considered. All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities Strong interpersonal, including written and oral communication skills necessary to effectively interact with all levels of employees and customers. High degree of personal integrity, ethics and confidentiality. Ability to formulate and implement continuing education and training programs to a professional audience. Ability to maintain the appropriate level of professionalism and solve problems in a changing environment. Possess independent judgment, strong organizational skills, and the ability to be flexible as demands and priorities change. Demonstrated ability to exhibit a high degree of political acumen, instill trust, and secure confidence of individuals at all levels of University management and funding agency organizational structure. Ability to use tact, diplomacy, and discretion on a wide variety of complex and sensitive matters. Ability to analyze federal/state laws and regulations and institutional policies, translating them into best practices, policies and procedures to ensure compliance. Ability to analyze/define problems using logic and quantitative reasoning. Solid familiarity with and the ability to utilize a PC and various software packages and the ability to apply such systems to Federal and private sponsored projects conflict of interest matters. Proficiency in utilizing Office Productivity Software Ability to recognize potential conflicts of interest and the legal understanding of how to manage problems presented Interpreting rules and regulations and recommending policy based on such Preferred Qualifications J.D., M.B.A, or M.A. Conflict of interest experience in academic research Experience with federal policies and regulations regarding human, animal, COI, & RCR areas Change management experience About WVU West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures. At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers. Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu. West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status. Job Posting Aug 13, 2025 : Posting Classification : Non-Classified Exemption Status : Exempt Benefits Eligible : Yes Schedule : Full-time View Full Career Section Contact us SHARED SERVICES CUSTOMER CARE Location : 3rd Floor, One Waterfront Place, Morgantown, WV 26501 Phone : (304)-293-6006 Email : sharedservices@mail.wvu.edu Get directions to our office Hours Of Operation Monday - Friday 8 a.m. - 5 p.m. Support by Phone Call: 8 a.m. - 5 p.m. Support by Online Chat: Excluding University holidays Accreditations Web Standards Questions or Comments? © 2025 West Virginia University. West Virginia University is an Equal Opportunity Employer. Last updated on March 6, 2025. A-Z Site Index Campus Map Jobs Directory Give MyAccess MountaineerTRAK WVU Alert WVU Today WVU Portal WVU on Facebook WVU on Twitter WVU on YouTube Empty frame. Ignore.

(Remote) Senior Conflict of Interest Analyst - Research Office

Events

• The WVU Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Program Coordinator for Training position with Cancer Prevention & Control.\n• About the Opportunity: This position is responsible for creating content for training and education efforts for the CHATS Core Services in the field of cancer prevention and control with a specific emphasis in cancer communication science.\n• The CHATS Core offers customized training opportunities in health communication, social media, and dissemination science to a variety of professionals and students with a concentration in the health care field.\n• This position will develop courses for professionals, students, researchers, faculty, staff, or community. Establish a comprehensive process of evaluating training efforts from design to completion.\n• Serve as the primary trainer on various communication topics including but not limited to: relationship-centered communication, health communication, dissemination science, knowledge translation, science communication, professional social media use, and tailored training on CHATS Lab-developed knowledge products.\n• The Communicating for Health in Appalachia by Translating Science (CHATS) Core provides specialized health communication services that translate research into practice.\n• CHATS blends complementary expertise in communication science and health behavior theory (CHATS Lab) with knowledge translation and dissemination science (CHATS Core) to transform scientific evidence into actionable communication interventions targeted to diverse real-world settings.\n• The CHATS Core consults with internal and external partners providing; (1) Dissemination planning, (2) Communication material development, and (3) Customized training presentations and workshops.\n• This position serves as the primary point of for CHATS Core training, independently using professional concepts and techniques, as well as organizational policies to solve a wide range of moderate to complex problems in imaginative and practical ways.\n• We strongly believe in work-life balance and keeping time for things we love outside our work.\n• WVU offers a range of benefits including 37.5-hour work week, 13 paid holidays, 24 annual leave, 18 sick days, health insurance and other benefits, and a 401(a) retirement savings with 6% match.\n• Wellness programs

Administrative Coordinator, University Events

Administrative Coordinator, University Events

Multimedia Systems Engineer – Strategic Communications and Marketing

(Hybrid) Administrative Assistant Senior - Cancer Institute/Clinical Research Trials

(Remote) Senior Conflict of Interest Analyst - Research Office

(Hybrid) Program Coordinator for Training - WVU Cancer Institute/Cancer Prevention & Control