Senior Academic Advisor – Graduate Programs

WVU Online

Senior Academic Advisor coordinating activities for Graduate Programs at West Virginia University. Advising students and managing retention initiatives within the graduate programs.

Posted 7/24/2026full-timeMorgantown • Virginia, West Virginia • 🇺🇸 United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in academic advising, program planning, and student support services, with a strong focus on utilizing student information systems to enhance student retention and success. Proficient in interpreting academic policies and providing effective guidance to students throughout their academic journey.

Highest-signal resume keywords

Master's DegreeAcademic AdvisingProgram PlanningStudent Information SystemsRetention Initiatives

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Academic CounselingData AnalysisDegreeWorksFERPA ComplianceCourse Scheduling

Soft Skills

CollaborationCommunicationProblem-SolvingInterpersonal Skills

Tools & Technologies

BannerNavigate

Industry Keywords

Graduate ProgramsStudent Support ServicesEnrollment DataAt-Risk StudentsAcademic Success Plans

About the role

Key responsibilities & impact

Plan, implement and coordinate programming that includes, but is not limited to, recruitment, new student orientation, academic academies, multi-year retention initiatives and academic support services.
Assist senior leadership in collecting and analyzing enrollment data for the purpose of increasing retention, persistence and completion.
Collaborate with recruitment staff by supporting initiatives to increase yield of admits to deposits.
Coordinate with career services center staff within the college.
Serve on college- and/or university-wide task forces/committees that impact graduate student success at WVU.
Provides timely and effective academic counsel to assist students with selecting, matriculating to, and completing graduate degree programs.
Develop and prepare a plan for each advisee and record plan in degree audit system (i.e. DegreeWorks).
Track and monitor persistence and completion in accordance with academic plan and revise when necessary.
Assist with the creation and development of course scheduling for each upcoming semester for Graduate Programs.
Assist with certifying students for graduation at the University level while implementing institutional policies and procedures.
Employ a combination of appreciative, developmental, intrusive, and prescriptive academic advising to assist students in persistence and completion of degree.
Interpret the WVU Graduate Catalog for the purpose of remaining updated on policies and procedures that regulate conferral of degrees.
Utilize student information systems (i.e. Banner and Navigate) to track and monitor academic history and in-progress work.
Conduct outreach to student who are identified as at-risk at midterm grade reporting processes and make referrals to academic, career, and other support services.
Provide guidance to students submitting appeals for academic and federal financial aid suspensions, which includes creating an academic success plan in DegreeWorks.
Assist students with the transient approval process by reviewing course equivalencies and matching WVU courses with courses offered by the transient institution.
Assess student concerns and make referrals to other University representatives/units.
Participate in events sponsored by the unit, which may include on campus and online recruiting, orientation, and commencement.
Maintain current knowledge of federal statutes (i.e. FERPA) protecting the confidentiality of academic records.

Requirements

What you’ll need

Master’s degree is required.
A combination of education below the level of a master’s degree and experience may be considered.
A minimum of three (3) years of experience in the following:
Advising or counseling
Academic or student support services
Student information systems
A minimum of two (2) years of experience involving program planning/management.

Benefits

Comp & perks

37.5-hour work week
13 paid holidays
24 annual leave (vacation) days per year
18 sick days per year
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match
eligibility to continue health insurance
other retiree perks
Wellness programs