WOW Remote Teams

Accounts Payable

• Process vendor invoices by matching them to purchase orders, verifying accuracy, and coding them using the approved Chart of Accounts.
• Upload and index accounts payable invoices into DocuWare/Sage300, ensuring proper documentation and recordkeeping.
• Monitor AP inboxes to track pending approvals, resolve unmatched purchase orders, and follow up with internal stakeholders as needed.
• Review vendor statements, identify discrepancies, and request corrections when required.
• Process and reconcile employee expense reports, confirming adherence to company reimbursement policies and notifying management of inconsistencies.
• Prepare and execute payment runs including checks and ACH payments; create payment batches in Sage based on approved PPL reports.
• Review printed checks for accuracy, ensuring correct payee information, payment amounts, and currency details.
• Submit payment packages to the Transactional Accountant for approval and ensure all checks are properly signed and prepared for mailing.
• Maintain organized financial records and support financial audits or internal reviews as necessary.
• Collaborate with team members to ensure efficient workflow and timely completion of accounts payable tasks.

Accounts Payable Coordinator

Designer

• Prepare structural drawing redlines for residential projects, including foundation plans, framing layouts, roof plans, shear wall configurations, and detailed structural notes.
• Perform structural analysis for wood framing, conventionally reinforced slabs, post-tensioned slabs, CMU pier systems, and other common residential structural systems.
• Coordinate with architects, builders, developers, and internal teams to clarify design intent and ensure constructability.
• Review architectural drawings and develop efficient, cost-conscious structural layouts that support value engineering efforts.
• Update structural plans to reflect field conditions, site changes, client requests, or revised project requirements.
• Assist with schematic designs, preliminary framing concepts, and proposal exhibits when needed.
• Ensure all plans adhere to relevant building codes, including IRC/IBC, City of Houston standards, and geotechnical recommendations.

Structural Designer

Supply Chain

• Manage and schedule patient visits in Skilled Nursing Facilities (SNFs), ensuring optimal and timely provider coverage.
• Oversee appointment confirmations, cancellations, and rescheduling, maintaining updated records at all times.
• Communicate directly with patients to obtain appointment consent when needed.
• Verify SNF patient eligibility and insurance coverage prior to scheduling appointments.
• Maintain complete and accurate records of eligibility status within internal databases.
• Collaborate closely with billing and intake teams to correct discrepancies or incomplete information.
• Ensure adherence to payer requirements and company eligibility standards.
• Maintain detailed documentation of schedules, verification processes, and communication logs.
• Generate and analyze scheduling and operational reports to identify trends and areas for improvement.
• Support data migration and reconciliation across multiple platforms.
• Contribute to continuous process improvement initiatives within the scheduling and eligibility functions.

Scheduling & Logistics Coordinator

Marketing

• Develop and manage engaging content for multiple social media channels, including Instagram, Facebook, Google Business, TikTok, LinkedIn, and YouTube.
• Schedule, publish, and monitor posts to maintain a consistent and strategic online presence.
• Create and edit visual and written content for listings, videos, and marketing campaigns.
• Manage and update the company’s CRM system (Follow Up Boss) to ensure accurate contact data and lead tracking.
• Design, schedule, and monitor email campaigns and digital ads to promote listings and services.
• Implement AI-based tools (such as N8N and Make) to improve marketing processes, automation, and performance reporting.
• Track performance metrics across platforms and provide regular progress updates.
• Collaborate closely with leadership to align all marketing activities with the brand’s goals and tone.
• Identify opportunities to optimize workflows, increase engagement, and generate qualified leads through creative digital strategies.

Marketing Assistant

Manager

• Manage pre-litigation case files for personal injury and workers’ compensation claims.
• Ensure all case records are complete and up to date, including medical records, police reports, and supporting documentation.
• Conduct regular client follow-ups to gather additional information, provide updates, and maintain strong client relationships.
• Communicate effectively with insurance adjusters, healthcare providers, and other parties involved in each case.
• Organize and track case milestones using Clio or similar case management software.
• Prepare, review, and maintain correspondence and legal documents.
• Support attorneys with case preparation, summaries, and client intake processes.
• Maintain confidentiality and accuracy across all client communications and records.
• Perform administrative tasks as needed to ensure smooth case progress and timely completion.

Case Manager

Business Development Rep

• Conduct outbound calls to potential leads and introduce the company’s services.
• Manage appointment setting, coordinating schedules with sales representatives or management.
• Build, organize, and maintain prospect lists and contact databases for continuous outreach.
• Follow up with current and past leads to nurture relationships and close potential deals.
• Develop a solid understanding of the company’s logistics and delivery solutions to communicate value effectively.
• Maintain accurate call notes, status updates, and reports using CRM or lead management tools.
• Meet or exceed weekly and monthly outreach and appointment targets.
• Represent the company with professionalism, enthusiasm, and strong customer focus.

Business Development Representative

Performance Marketing

• Develop, execute, and refine search advertising campaigns on Google Ads (including Performance Max) and Microsoft Ads.
• Ensure all Google Ad Grant accounts maintain strict platform compliance, maximize budget utilization, and are structured for long-term success.
• Manage paid search accounts with a sharp focus on improving conversion metrics and overall return on investment.
• Analyze campaign performance data to identify trends, diagnose issues, and formulate data-driven optimization strategies.
• Create and deliver insightful performance reports that tell a compelling story, using visualizations and benchmarks to guide nonprofit stakeholders.
• Prioritize tasks and manage multiple client deliverables simultaneously within established timelines.
• Collaborate with internal and external teams, such as SEO and Analytics, to ensure a cohesive digital strategy.
• Troubleshoot and manage tracking infrastructure using Google Analytics and Google Tag Manager to ensure data accuracy.

Google Ad Grant Specialist

Account Manager

• Act as the primary point of contact for a portfolio of clients, fostering trust through proactive communication and reliability.
• Lead strategic client calls, ensuring discussions are productive and directly tied to client goals.
• Collaborate with internal practice leads (e.g., paid media, SEO) to develop integrated strategies and reporting presentations.
• Present campaign results and strategic recommendations confidently and clearly.
• Manage client projects using Asana, assigning tasks and ensuring all deadlines are met.
• Coordinate and review work from internal specialists to ensure all deliverables are client-ready.
• Oversee monthly reporting, compiling insights and ensuring accuracy.
• Monitor account performance in platforms like Google Ads and Meta Ads, identifying opportunities or issues.
• Track portfolio growth and identify potential for account retention and expansion.
• Ensure all work is delivered within the contracted scope.

Account Coordinator

Sales

• Conduct proactive, outbound prospecting to identify and engage new business opportunities with breeders across the US and internationally.
• Manage the full sales cycle, from initial outreach through follow-up and final deal closure.
• Utilize a multi-channel approach, including phone, email, and social media, to generate leads and build a robust pipeline.
• Meticulously review and qualify breeder lists against established criteria to ensure a strong fit.
• Diligently log all activities, interactions, and updates in the client's CRM system.

Sales Specialist

Executive Assistant

• Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements
• Act as the first point of contact by handling inbound telephone calls and emails in a professional and courteous manner
• Perform routine clerical and administrative functions such as drafting correspondence, organizing documents, and managing files
• Serve as a liaison between the executive team and clients, ensuring clear and timely communication
• Assist with basic legal intake by gathering preliminary information from clients during initial calls

• Perform accurate data entry and maintain up-to-date information within complex Excel spreadsheets.
• Manage executive calendars, coordinate meetings, and track key deliverables and deadlines.
• Prepare and populate standardized template documents for client reporting and internal operations.
• Handle a variety of administrative tasks to ensure the seamless operation of the executive office.
• Serve as a central communication point across various platforms.

• Follows the company’s values, vision, and mission.
• Research industry award opportunities and provide submissions support to account leads.
• Assist in building, monitoring, and measuring campaign results/performance, including tracking client media coverage and email sends.
• Develop reports and conduct analysis on account activities results/performance.
• Order signage, collateral, etc., from vendors as needed.
• Draft emails and content pieces under the direction of account leads.
• Conduct research for account leads, including industry events, products, and services.
• Join account leads on client calls, monitor emails and correspondence, and provide support as needed.
• Maintain records, notes, and create agendas for calls.

PR and Communications Account Coordinator

Accountant

• Build and refine high-quality financial datasets that serve as the foundation for the company’s AI product.
• Collaborate closely with engineering and accounting teams to design structured evaluations and stress tests for AI-generated financial outputs.
• Define and establish criteria for accuracy and correctness within complex, real-world accounting workflows.
• Critically analyze and deconstruct various accounting processes to create clear, logical, and repeatable procedures.
• Ensure the highest level of data integrity and detail in all tasks.

• Act as the primary point of contact, receiving and processing service requests from both new and existing clients through various channels.
• Efficiently schedule and coordinate landscaping and mowing services, assigning field teams according to geographic location and availability.
• Meticulously manage and update the master service calendar to prevent scheduling conflicts and ensure timely job completion.
• Proactively communicate with clients and field personnel, sending service confirmations and reminders.
• Monitor the status of all active jobs, track completions, and promptly address delays or necessary rescheduling.

Virtual Administrative Assistant

Video Editor

• This is a remote position.
• Our client is looking for a creative and motivated Part-Time Video Editor to join their dynamic team.
• Responsibilities: Edit a mix of short-form vertical videos (30 seconds - 3 minutes) and long-form content (10 - 45 minutes) to a professional standard.
• Enhance videos with dynamic effects, accurate captions, smooth transitions, and polished audio.
• Employ strong storytelling techniques and maintain compelling pacing to maximize viewer engagement.
• Design high-converting, attention-grabbing thumbnails for various digital platforms.
• Upload, schedule, and publish finalized video content using their management system.
• Collaborate effectively using shared documents for content ideas, outlines, and feedback.
• Proactively suggest creative improvements and editing innovations.
• Qualifications: A portfolio showcasing expertise in both short-form and long-form video content.
• Previous experience editing for social media platforms (YouTube, Instagram, TikTok, LinkedIn).
• Ability to work independently in a fully remote, part-time capacity.
• A positive, eager-to-learn attitude and excitement for the creative process.
• Benefits: This is a part-time. 100% remote position.

Data Entry

• Remote position for a Data Entry Specialist at an administrative services company recognized for growth and client focus.
• Accurately inputting and processing data into designated systems with high attention to detail.
• Preparing and submitting various applications through online portals and platforms.
• Managing and organizing digital files and documents within cloud-based storage systems.
• Maintaining the integrity and confidentiality of all sensitive information handled.
• Ensuring all work is completed efficiently and meets established quality standards.

Accounting Manager

• This is a remote position.
• Our client is looking for a skilled Accounting Manager to join their dynamic finance team.
• Our client is a fast-growing leader in the premium quick-service restaurant industry, renowned for their chef-driven menu and exceptional guest experience.
• They have achieved impressive growth, expanding their company-owned locations and recently launching a nationwide franchise program.
• Responsibilities: Ensure compliance with GAAP standards and prepare audit-ready financial worksheets.
• Perform journal entries related to multi-location allocations.
• Reconcile and analyze balance sheet accounts with precision.
• Mentor and guide staff and senior-level teammates, fostering their professional growth.
• Analyze data across systems and ensure seamless integration with the ERP.
• Work independently while maintaining accuracy and proactively seeking clarification when needed.