Whitecollars

Operations and Executive Assistant

Whitecollars

full-time

Posted on:

Origin:  • 🇵🇹 Portugal

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Job Level

Mid-LevelSenior

About the role

  • Serve as the CEO's right hand and strategic partner
  • Lead corporate operations: manage legal entities and contracts
  • Manage financial tools such as Stripe
  • Research, build, and implement processes for compliance and contract management
  • Streamline operations and turn messy problems into clear systems
  • Handle complex travel arrangements and conduct deep-dive research
  • Manage key communications and enable leadership
  • Drive projects to completion and keep the business running smoothly

Requirements

  • 4+ years in operations, admin, or executive support
  • Tech-savvy
  • Fluent in English
  • Proficiency in Google Workspace
  • Proficiency in AI tools
  • Proficiency in Asana
  • Proactive owner with strong initiative and ownership mindset