WEP Clinical

Payroll

• Administer the full-cycle payroll process for employees and contractors in Paychex Flex, ensuring accuracy, timely processing, and compliance across multiple U.S. states.
• Maintain accurate payroll data including new hires, terminations, compensation changes, contractor hours, and benefits updates.
• Monitor and ensure multi-state payroll compliance, including tax setup, withholdings, state TIN registrations, and review of payroll tax filings.
• Process payroll adjustments such as deductions, reimbursements, bonuses, and leave-related pay, and reconcile payroll data with HR and Accounting.
• Respond to payroll inquiries with professionalism and confidentiality while staying current on evolving regulations and best practices.
• Manage the employee benefits lifecycle including enrollments, QLEs, terminations, and updates across benefits platforms.
• Reconcile benefits deductions, audit carrier invoices, administer HSA/401k contributions and leave-of-absence or disability programs, and prepare related reports.
• Support annual Open Enrollment, employee communications, and serve as a point of contact for benefits questions, escalating complex issues when required.
• Maintain benefits documentation and coordinate with brokers to ensure compliance with ACA, ERISA, and other regulatory requirements.

Payroll and Benefits Specialist

Procurement

• The WEP Clinical Purchasing Specialist is responsible for assisting with the sourcing and procurement of a wide range of products, including medical devices, phlebotomy supplies, ancillaries, disposables, and medicines from global suppliers to meet customer demand.
• This role involves coordinating purchase requests, obtaining quotes, and working closely with suppliers to ensure timely delivery and competitive pricing.
• The Purchasing Specialist supports the team in managing procurement processes to maintain smooth supply chain operations.

Purchasing Specialist

Clinical Research

• Provide day-to-day line management for assigned project management team members, ensuring they are resourced appropriately and supported in their roles.
• Conduct regular 1:1s, performance reviews, and objective-setting in line with company processes.
• Monitor workload and capacity across team members, escalating resourcing needs as appropriate.
• Support onboarding and training of new hires and identify ongoing development needs for existing staff.
• Ensure the project management team members are executing projects in accordance with WEP Clinical SOPs, policies, and applicable regulations (e.g., GCP, GMP/GDP).
• Promote adherence to company standards for project planning, budgeting, reporting, and client communication.
• Act as a first-line escalation point for operational issues raised by PMs, collaborating with leadership to resolve or reassign as needed.
• Partner with Quality Assurance and Training to ensure consistent application of WEP Clinical tools and systems (e.g., eTMF, CTMS).
• Collaborate with other functional managers to support cross-functional alignment and continuous improvement initiatives.
• Contribute to the development and refinement of departmental SOPs, working practices, templates, and training resources.
• Support Senior Leadership by generating or contributing to team performance metrics and departmental updates.
• Foster a collaborative, solutions-oriented, and supportive team culture.

Manager, Project Management – Clinical Research

Project Manager

• Oversee the full lifecycle of decentralized clinical trial nursing projects, ensuring compliance with contracts, regulations, and applicable laws.
• Act as the primary point of contact for clients regarding operational deliverables, issues, and project-specific concerns.
• Manage day-to-day project operations, including oversight of timelines, visit projections, and adherence to operational project plans.
• Provide cross-functional leadership for internal teams, ensuring coordination of site management, data management, training, shipment logistics, and other project needs.
• Identify, assess, and manage project risks proactively, proposing and implementing corrective actions as necessary.
• Coordinate and lead internal and external meetings and teleconferences to drive project progress and alignment.
• Setup, maintain, and close out document storage systems and clinical trial management systems; ensure organized documentation through platforms like SharePoint.
• Develop and deliver project-specific nurse and site staff training, including templates for essential documents and protocol-related education.
• Manage vendor performance and deliverables; review invoices for accuracy and ensure service quality.
• Track and report project activities and expenses, supporting timely and accurate project billing and financial oversight.
• Liaise with the Quality Assurance team for audits, CAPAs, and organizational or program-level investigations.
• Escalate protocol deviations, SAEs/AEs, or PVs to the appropriate line manager or medical professional as required.

Project Manager – Decentralised Clinical Trials

Research Analyst

• Perform and coordinate all aspects of clinical monitoring and site management in compliance with ICH Good Clinical Practice (GCP), FDA/MHRA/EMA guidelines, local regulations, and WEP Clinical Standard Operating Procedures (SOPs).
• Conduct on-site and/or remote monitoring visits to assess site adherence to protocol and regulatory requirements.
• Manage essential documentation, ensuring that patient and site data remain inspection-ready for WEP Clinical, Sponsors, and regulatory agencies.
• Develop and maintain strong relationships with sponsors and clinical sites, serving as a trusted point of contact throughout the study's lifecycle.
• Contribute to developing study-specific procedures and documents, such as the Clinical Monitoring Plan.
• Train and coordinate other CRAs within the clinical monitoring team.

Senior Clinical Research Associate

Compliance

• Serve as the primary Regulatory Affairs contact for Clinical Trial, EAP, CUP, and PA-NPP activities across the US, Europe, and ROW, providing strategic and pragmatic guidance to colleagues and clients.
• Develop and implement robust regulatory strategies to ensure timely, compliant access to products in accordance with destination country requirements.
• Provide regulatory guidance and support to clinical sites to facilitate product supply.
• Maintain accurate, up-to-date regulatory documentation, databases, and project records.
• Manage regulatory changes impacting projects, clearly communicating implications and ensuring completion of critical actions to prevent disruptions.
• Participate in project kick-off and maintenance meetings, delivering updates and addressing regulatory-related queries.
• Support Business Development through input on proposals, budgets, and client bid defenses.
• Oversee domestic licenses (US, UK, IE) in collaboration with Quality and Supply Chain, managing variations and submissions to Health Authorities as needed.
• Lead the preparation, compilation, and submission of regulatory applications (e.g., CUP/EAP/CT) to authorities such as MHRA, ANSM, and FDA, ensuring quality and timeliness.
• Coordinate with cross-functional teams (Medical Affairs, Quality, Supply Chain, PM) to gather documentation, manage Health Authority inquiries, and proactively mitigate risks.
• Build and maintain strong relationships with Health Authorities, clients, and industry associations, contributing regulatory expertise to cross-functional and client meetings.
• Support team management, training, SOP and policy development, and lead continuous improvement initiatives to enhance compliance and efficiency within Regulatory Affairs.

Regulatory Affairs Specialist

Financial Planning and Analysis

• Manage the financial health of projects
• Work closely with the Project Management team, Business Development, and other departments to accurately record and report financial data
• Serve as the financial expert in client interactions
• Collaborate, educate, and challenge teams to ensure sound financial practices
• Escalate financial concerns through appropriate channels

Project Finance Analyst

Account Executive

• Support the growth of the commercial pipeline
• Identify and acquire new clients through various sales channels, including networking, cold calling, and existing marketing efforts
• Engage potential customers on behalf of WEP’s business development team
• Evaluate new opportunities and report findings to management
• Monitor and report on market conditions and competitor activities, providing relevant insights and information
• Periodically prepare and present results, status updates on accounts, and leads to management
• Coordinate with the business development team to prepare for meetings and conferences
• Provide support to the WEP Proposals and other BD teams as needed

Inside Sales Representative

Data Scientist

• Assist in planning and executing data management tasks, ensuring operational efficiency and data accuracy.
• Coordinate with clients on study requirements, including study and eCRF design, data review, and data cleaning activities.
• Lead data cleaning tasks and delegate appropriately to maintain quality standards and meet deliverable timelines.
• Monitor quality of site-submitted data, ensuring timely, accurate, and compliant database entries.
• Ensure all data management practices comply with current GCP guidelines and applicable regulatory standards.
• Maintain and actively manage study timelines, identifying risks and addressing milestones proactively.
• Provide training, guidance, and support to team members and clinical data coordinators on processes, EDC systems, and best practices.
• Contribute to the development, testing, and enhancement of data management systems, SOPs, technical tools, and process improvements.
• Collaborate with business development to select and manage vendor relationships (e.g., EDC, image upload, IWR/IVR vendors).

Associate Clinical Data Manager

Business Development Rep

• Grow the commercial pipeline by identifying and engaging potential clients through CRM tools, networking, cold calling, and digital marketing initiatives.
• Conduct outside sales activities to generate leads and drive new business opportunities.
• Engage with prospective customers on behalf of WEP Clinical to introduce services and build relationships.
• Evaluate new business opportunities and provide regular updates to management.
• Monitor market trends and competitor activities, providing insights to support revenue growth and margin improvement.
• Maintain and report on account status, leads, and results to the BD leadership team.
• Coordinate with the broader Business Development team to prepare for client meetings, conferences, and industry events.
• Represent WEP Clinical professionally at conferences, trade shows, and congresses, while identifying new business opportunities.
• Collaborate with Marketing, Project Management, Regulatory, Data, and PV teams to support campaigns and client solutions.
• Support proposals, pricing, CRM updates, and BD team initiatives.

Business Development Manager

• Oversee the full lifecycle of decentralized clinical trial nursing projects, ensuring compliance with contracts, regulations, and applicable laws
• Act as the primary point of contact for clients regarding operational deliverables, issues, and project-specific concerns
• Manage day-to-day project operations, including oversight of timelines, visit projections, and adherence to operational project plans
• Provide cross-functional leadership for internal teams, ensuring coordination of site management, data management, training, shipment logistics, and other project needs
• Identify, assess, and manage project risks proactively, proposing and implementing corrective actions as necessary
• Coordinate and lead internal and external meetings and teleconferences to drive project progress and alignment
• Setup, maintain, and close out document storage systems and clinical trial management systems; ensure organized documentation through platforms like SharePoint
• Develop and deliver project-specific nurse and site staff training, including templates for essential documents and protocol-related education
• Manage vendor performance and deliverables; review invoices for accuracy and ensure service quality
• Track and report project activities and expenses, supporting timely and accurate project billing and financial oversight
• Liaise with the Quality Assurance team for audits, CAPAs, and organizational or program-level investigations
• Escalate protocol deviations, SAEs/AEs, or PVs to the appropriate line manager or medical professional as required

Project Manager – Decentralized Clinical Trials

QA Engineer

• Ensure GCP compliance and promote best practices across all regulated activities.
• Initiate and contribute to deviations, complaints, CAPAs, risk assessments, and validation protocols.
• Investigate deviations and complaints, and follow up on CAPAs to ensure timely resolution.
• Review clinical trial documents (e.g., protocols, ICFs, eCRFs) and essential records for accuracy.
• Review eTMF for completeness and accuracy, working with staff to resolve any deficiencies.
• Support clinical and nursing operations in managing QMS records, including change controls and risk management.
• Identify root causes of quality issues and recommend appropriate solutions.
• Assist in training staff on QMS components and relevant procedures.
• Provide daily support on quality-related queries and maintain GxP documentation.
• Support vendor qualification and requalification, including audit preparation and participation.
• Contribute to internal audits and regulatory inspections as a subject matter expert.
• Generate quality metrics, analyze trends, and support process improvements and validation strategies.

Clinical Quality Assurance Associate

• Serve as the project team lead and primary client contact for clinical trials, overseeing operations, deliverables, and issue resolution.
• Manage the setup, execution, and close-out of trials in compliance with WEP Clinical SOPs, GCP/ICH guidelines, and regulatory requirements.
• Provide accountability for day-to-day trial operations as defined by the contract and applicable regulations.
• Develop and maintain study manuals, operational project plans, timelines, and performance metrics.
• Assess countries and sites for feasibility to conduct clinical trials.
• Lead and coordinate cross-functional project teams (e.g., monitoring, site management, data management, PV, medical writing, regulatory, training, IP supply).
• Ensure internal and external teams are properly trained on operational aspects and therapeutic areas.
• Identify, assess, mitigate, and manage risks throughout the project lifecycle.
• Manage submissions to IRB/ECs, review local informed consent forms, and ensure accurate trial documentation (eTMF, CTMS, shared systems).
• Coordinate and lead internal and external meetings and teleconferences, ensuring effective communication across teams.
• Oversee vendor management, quality standards, project budgets, scope of work, and review/approval of vendor and site invoices/payments.
• Liaise with Quality Assurance to support audits, investigations, and CAPAs.

Clinical Trial Project Manager

• Lead comprehensive data management activities for multiple clinical trials, ensuring regulatory compliance and data quality.
• Plan, develop, test, and validate clinical databases and EDC systems to meet trial needs.
• Collaborate with clients and cross-functional teams on study design, eCRF design, and data cleaning.
• Monitor and ensure data quality, accuracy, and timely database entries from study sites.
• Manage external vendors to deliver quality services within project timelines.
• Maintain regular communication with clients to update on milestones and progress.
• Ensure adherence to GCP, ICH, and regulatory requirements, supporting audits and inspections.
• Proactively track study timelines, managing risks and deviations effectively.
• Contribute to process improvement by developing systems, SOPs, and guidance documents.
• Support business development activities, including preparing presentations and bid defense materials.

Clinical Data Manager

You’ll use your own vehicle to visit patients in their homes, typically within 1–2 hours of your location.
Shifts are PRN / per diem, meaning you’ll work only when projects are available in your area; project frequency may vary.
Orientation, training, and project-specific instructions are provided before each assignment.
You will be compensated for all time spent on training, travel, and patient visits, including documentation.
Deliver competent, high-quality nursing care to study patients in their homes.
Accountable for the competent and confident delivery of high-quality clinical care to patients/participants. Ensure compliance with each study’s protocol by providing thorough review and documentation at each subject study visit.
Administer investigational medications/products as needed; Perform patient assessments to determine presence of side effects; notify Principal Investigator of findings/issues.
Perform medical tests as outlined in protocol, including, but not limited to: vital signs, specimen collection, electrocardiograms; Process specimens and ship specimens per protocol.
Provide patient education and medical information to study patients to ensure understanding of proper medication dosage, administration, and disease treatment.
Responsible for adherence to clinical research policies to ensure ethical conduct and protect vulnerable populations.
Communicate effectively, promoting open and trusting relationships.

Clinical Research Nurse - Home Visits

• Provide high-quality nursing care directly in patients’ homes while supporting research studies.
• Use own vehicle to visit patients, typically within 1–2 hours of your location; travel time compensated.
• Work PRN / per diem shifts; orientation and training provided before assignments.
• Administer investigational medications/products and perform patient assessments; follow study protocols.
• Perform medical tests per protocol, process and ship specimens as required.
• Provide patient education and ensure understanding of medication dosage and administration.
• Adhere to clinical research policies and maintain accurate documentation.

Clinical Research Nurse – Home Visits

• Provide high-quality nursing care directly in patients’ homes for clinical research studies.
• Use own vehicle to travel up to 1–2 hours to patient homes (travel time compensated).
• PRN / per diem shifts; work when projects are available in your area.
• Orientation, training, and project-specific instructions provided before assignments.
• Compensated for training, travel, patient visits, and documentation.
• Administer investigational medications/products and perform patient assessments.
• Conduct medical tests per protocol: vital signs, specimen collection, electrocardiograms; process and ship specimens.
• Provide patient education on medication administration and disease treatment.
• Ensure compliance with study protocols and clinical research policies to protect participants.
• Communicate effectively to maintain open, trusting relationships with patients and study teams.

Clinical Research Nurse, Home Visits

• Provide high-quality nursing care to study patients in their homes
• Use own vehicle to visit patients, typically within 1–2 hours of your location
• Shifts are PRN / per diem; work only when projects are available in your area
• Orientation, training, and project-specific instructions are provided before each assignment
• Compensated for time spent on training, travel, and patient visits, including documentation
• Administer investigational medications/products and perform patient assessments
• Perform medical tests per protocol (vital signs, specimen collection, electrocardiograms) and process/ship specimens
• Provide patient education on medication dosage, administration, and disease treatment
• Ensure adherence to clinical research policies, study protocols, and ethical conduct
• Communicate effectively to promote open and trusting relationships

• Provide high-quality nursing care in patients' homes supporting clinical research studies.
• Administer investigational medications, conduct assessments, collect vitals and specimens per protocol.
• Ensure protocol compliance, thorough documentation, and patient safety during study visits.
• Perform medical tests (vitals, ECGs), process and ship specimens as required by protocol.
• Receive orientation and training before assignments; compensated for training, travel, and documentation.
• Drive up to 1–2 hours to patient homes in the Louisville, Kentucky area (travel time compensated).

• Provide high-quality nursing care directly in patients’ homes for clinical research studies
• Use own vehicle to travel to patient homes, typically within 1–2 hours of your location
• PRN / per diem shifts — work when projects are available in your area
• Orientation, training, and project-specific instructions provided before each assignment
• Compensated for time spent on training, travel, patient visits, and documentation
• Administer investigational medications/products and perform patient assessments
• Perform medical tests per protocol (vital signs, specimen collection, electrocardiograms) and process/ship specimens
• Provide patient education on medication dosage, administration, and disease treatment
• Ensure compliance with study protocols and adherence to clinical research policies
• Communicate effectively and maintain open, trusting relationships with patients and study teams

• Provide high-quality nursing care in patients' homes to support clinical research studies
• Administer investigational medications/products and conduct patient assessments
• Collect vital information, including vital signs and study data
• Follow study protocols and ensure compliance and patient safety
• Work PRN/per diem; travel locally to patient homes (travel time compensated)
• Attend orientation and training prior to assignments

• Deliver competent, high-quality nursing care to study patients in their homes.
• Accountable for the competent and confident delivery of high-quality clinical care to patients/participants. Ensure compliance with each study’s protocol by providing thorough review and documentation at each subject study visit.
• Administer investigational medications/products as needed; Perform patient assessments to determine presence of side effects; notify Principal Investigator of findings/issues.
• Perform medical tests as outlined in protocol, including, but not limited to: vital signs, specimen collection, electrocardiograms; Process specimens and ship specimens per protocol.
• Provide patient education and medical information to study patients to ensure understanding of proper medication dosage, administration, and disease treatment.
• Responsible for adherence to clinical research policies to ensure ethical conduct and protect vulnerable populations.
• Communicate effectively, promoting open and trusting relationships.

• Are you a skilled, compassionate nurse looking for flexible work in clinical research? As a Clinical Research Nurse – Home Visits (PRN), you’ll provide high-quality nursing care directly in patients’ homes while supporting important research studies. This role is ideal for nurses who value flexibility, independence, enjoy local travel, and want to supplement their income with meaningful work.
• You’ll use your own vehicle to visit patients in their homes, typically within 1–2 hours of your location.
• Shifts are PRN / per diem, meaning you’ll work only when projects are available in your area; project frequency may vary.
• Orientation, training, and project-specific instructions are provided before each assignment.
• You will be compensated for all time spent on training, travel, and patient visits, including documentation.
• Position: Clinical Research Nurse – Home Visits (PRN)
• Job Type: Contract, PRN, Per Diem
• Hourly Rate: $65/hr onsite and $50/hr travel time
• Work Location: Los Angeles, California; Drive up to 1–2 hours to patient homes in your area (travel time compensated!)
• Job Description: As a Clinical Research Nurse – Home Visits (PRN), you will play a crucial role in ensuring the successful execution of research studies in patient homes. You will be responsible for administering investigational medications/products, conducting patient assessments, collecting vital information, and adhering to study protocols with utmost accuracy and ethics. Your expertise and caring nature will help us maintain compliance with each study's protocol and safeguard the well-being of study patients.