Site Management Associate

WEP Clinical

Site Management Associate responsible for managing clinical trial sites and ensuring compliance with protocols. Collaborating with team members to support effective study execution at WEP Clinical.

Posted 7/14/2026full-timeRemote • North Carolina • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in site management and clinical research, with a strong focus on regulatory submissions, site activation processes, and effective communication. Proficient in managing documentation and coordinating with cross-functional teams to ensure project milestones are met.

Highest-signal resume keywords

Site ManagementRegulatory SubmissionsClinical ResearchMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Site Startup DocumentationContracts ManagementInformed Consent FormsRegulatory ComplianceDocument TrackingStudy Supplies SetupClinical Systems (EDC, CTMS, eTMF)

Soft Skills

Effective CommunicationAttention to DetailDiscretion

Industry Keywords

Clinical OperationsEthics CommitteesIRB ApprovalPatient EnrollmentStudy Kick-off Meetings

About the role

Key responsibilities & impact

Collaborate with Clinical Operations to develop site initiation timelines and ensure adherence to project milestones
Prepare and manage site startup documentation, including contracts, informed consent forms, and regulatory submissions
Coordinate with contracts and budget teams to ensure timely execution of site agreements
Assist with the preparation and submission of essential regulatory documents for site activation
Ensure all documents are approved by ethics committees and IRBs before site activation
Track progress of regulatory submissions, site contracts, and essential document collection
Verify site readiness with adequate resources and completed training prior to patient enrolment
Participate in study kick-off and initiation meetings to align expectations and timelines
Troubleshoot activation issues and escalate problems to the Project Manager or CRA when needed
Assist with the setup of study supplies and equipment at the site, including investigational products and lab kits

Requirements

What you’ll need

Bachelor's Degree (in a health or science field preferred)
2+ years’ experience in site management, clinical research, or equivalent combination of education, experience, and expertise
Computer literacy and proficiency in Microsoft Office and clinical systems (e.g., EDC,CTMS, eTMF)
Effective verbal and written communication skills
Ability to handle confidential information with complete discretion
Strong organizational skills and attention to detail
Ability and willingness to travel up to 20% of the time
The employee must be able to remain in a stationary position for extended periods.

Benefits

Comp & perks

Medical, dental, and vision insurance
FSA, HSA
Voluntary Critical Illness, Hospital Indemnity, and Accident Insurance
Group short-term and long-term disability insurance
Group Life Insurance
401K safe harbor plan and company match
Paid vacation, holiday, sick and volunteer time
Paid maternity & paternity leave