Ware Malcomb

Technical Writer

• Prepare comprehensive project manuals based on information provided by the Management Teams.
• Suggest alternate solutions when necessary.
• For complex projects, schedule periodic reviews during the development of documents.
• Review comments with the Management Team and respond to any questions or concerns.
• Take a mentorship approach when dealing with junior staff members.
• Stay knowledgeable about products and industry standards and trends.
• Be a general resource to the company in answering technical questions or providing opinions.

Technical Specification Writer, Architecture

Technical Specification Writer – Architecture

Project Manager

• Plan, schedule, conduct, and coordinate phases of the project. Typical phases include conceptual, schematic, design development, construction document and construction services.
• Prepare the project schedule.
• Discuss the project health, both administratively and technically, with their operations leader.
• Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
• Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
• Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
• Provide construction services (site visits, review shop drawings, etc.)
• Coordinate with the contracts team for the successful execution of the project contract.
• Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
• Assist the studio leader by being a resource to mentor junior project members.
• Assist in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinate the project consultants through all phases of the project.
• Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
• Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.

Project Manager, Interior Architecture – Design

• Responsible for the management projects from start to finish, you are the project leader.
• Utilize the company's resource groups for design, preparation of design and construction documents.
• Provide construction services (Site visits, review shop drawings, etc.)
• Be the key contact with the client, and their consultants and representatives.
• Responsible for local, county, state and federal project code searches and analysis for each project.
• Responsible for the financial success of all responsible projects.
• Be a technical resource (Codes and construction) to other Ware Malcomb PM/PAs.
• Communicate with clients, brokers, contractors, consultants, and team members.
• Mentor, train, and lead assigned team members.
• Create and lead a positive, team-oriented environment.

Senior Project Manager, Interior Architecture – Design

Content Marketing Manager

• Assist in preparing and editing training videos, including trimming, adding basic effects, and ensuring quality
• Support the Knowledge Manager in maintaining the LMS by updating courses, managing communications, tracking completions, and ensuring accurate reporting
• Maintain and update onboarding content, collaborate with internal teams to ensure accuracy, and collect feedback to improve the new hire experience
• Assist internal presenters with logistics and content preparation for in-person and on-demand sessions, including Ware Malcomb University (WMU), the WM Mentoring Program, and other companywide initiatives
• Help analyze the effectiveness of training programs by collecting feedback and performance data to support continuous improvement
• Maintain the training calendar and serve as the master scheduler for all companywide learning and development programs
• Promote learning initiatives through internal channels such as The Hub (Ware Malcomb’s intranet), the WM Leader Newsletter, MS Teams, and other communication platforms
• Assist with applying training courses for continuing education credits, tracking application status, and communicating approvals firmwide
• Support the Knowledge Manager in organizing and maintaining training content and knowledge-sharing resources on The Hub
• Stay informed on trends and best practices in Learning & Development to support innovation and relevance in training programs
• Provide general administrative assistance to the Strategic Initiatives team as needed

Learning Content Associate

Architect

• Support Interior Designer/ Sr Interior Designer with all design communication and design presentations with Client and internally
• Introduce and develop design solutions that meet the client’s needs on time and budget
• Design and execute components of projects of moderate complexity from concept through construction under supervision of Design Director or Studio Manager
• Space planning and creation of program documents
• Creation of design concepts
• Create graphic formatting and mood boards for client presentations
• Creation of finish plans, specifications, and material selections
• AutoCAD and Revit support for the preparation of Design Development and Contract Documents
• Support consultant coordination of DD and CDs
• 3D renderings and computer illustrations
• Meet with furniture dealers, product reps, and fabricators to meet overall project objectives
• Take a leading role in design, documentation, and coordination from Concept through the Construction Administration phase
• Respond to submittals during the contract administration phase under direction of the Project Manager
• Work to master the development, continuity and detailing of design concepts
• Develop a strong mastery of appropriate construction techniques and detailing
• Research, identify and implement applicable building and accessibility codes
• Strive for impactful, innovative, and functional design

Designer III, Interior Architecture & Design

Designer

• Provide AutoCAD and Revit support for the preparation of project documents
• Assist in the production of graphics through the use of 3D renderings and computer illustrations
• Assist in the creation of finish plans, specifications and material selections
• Assist the design lead with project coordination as it relates to design concepts
• Draft space planning concerns and create program documents
• Support the design lead in meetings with consultants, furniture dealers, product rep and fabricators to meet overall project objectives
• Assist with submittals during construction administration phase
• Communicate with industry partners and other Ware Malcomb team members.

Designer I, Interior Design

• Lead the production efforts for complex projects with minimal supervision and with the help of Production and Senior Production Coordinators and provide Revit or AutoCAD support for the preparation of project documents.
• Review and confirm with the Production Manager code analysis and specific details for each project.
• Assist the Production Manager in generating and reviewing project schedules and budgets for their region.
• Lead the communication with project management teams and provide clear direction to the support staff.

Production Job Captain, Architecture

• Assist in preparing project documents using AutoCAD and Revit software.
• Collaborate with the Project Manager and Job Captain for project coordination, including consultant team interactions and construction service.
• Help with submittals for jurisdictional agencies.
• Engage with clients, contractors, consultants, and team members.

Production Coordinator, Architecture Production

Program Manager

• Accomplish strategic objectives by overseeing multiple project activities
• Plan and monitor overall program execution
• Project coordination and project team management
• Create and maintain program budgets
• Manage resources across multiple projects
• Stakeholder communications, negotiations, and problem-solving
• Communicate job expectations by planning, monitoring, appraising, and reviewing job contribution
• Achieve operational objectives by contributing information and recommendations to strategic plans and reviews and prepare action plans
• Implement production, productivity, quality, and customer-service standards by resolving problems, completing audits, and identifying trends determining system improvements, and implementing change
• Meet financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions

Program Manager, Architecture & Design

• Plan, schedule, conduct, and coordinate phases of the project (Typical: Conceptual, Schematic, Design Development, Construction Document, and Construction services).
• Preparation of project schedules.
• Discusses their project health both administratively and technically with their operations leader.
• Alerts the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintains project planner for all phases of their projects and updates them each week to discuss during their weekly staffing meetings with studio leadership.
• Issues add services and gets them approved in a timely manner prior to starting work on additional scope for any of their projects.
• Utilize the company’s resource groups for design, preparation of design and construction documents. Provide construction services (Site visits, review shop drawings, etc.).
• Coordinates with the contracts team for the successful execution of the project contract.
• Represent WM at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assembles the consultant team for the project (Identify scope of work, collect fees, select consultants, and facilitate contracts) as required.
• Assists the studio leader and is a resource and mentor to junior project members within the office.
• Assists in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinates with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinates the project consultants through all phases of the project.
• Works with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.

Senior Project Manager, Architecture

• Plan, schedule, conduct, and coordinate phases of the project.
• Prepare the project schedule.
• Discuss the project health, both administratively and technically, with their operations leader.
• Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
• Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
• Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
• Provide construction services (site visits, review shop drawings, etc.)
• Coordinate with the contracts team for the successful execution of the project contract.
• Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
• Assist the studio leader by being a resource to mentor junior project members.
• Assist in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinate the project consultants through all phases of the project.
• Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
• Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.