Virtual Assist

Executive Assistant

• Provide strategic pricing oversight for properties using dynamic pricing tools.
• Manage pricing strategies based on occupancy trends and competitive analysis.
• Track and analyze performance metrics, generating reports.
• Conduct market research for revenue growth opportunities.
• Collaborate with teams to implement pricing strategies and assess promotions.
• Manage executive-level communications and maintain documentation.
• Audit listings to ensure operational accuracy and handle guest communications.

Executive Assistant – Pricing, Administrative Support

Financial Planning and Analysis

• Reconcile credit card transactions (Ramp or similar)
• Collect and attach receipts; follow up on missing documentation
• Perform monthly vendor statement reconciliations
• Match vendor statements to ERP balances
• Identify discrepancies (duplicate invoices, missing credits, unapplied payments)
• Investigate and resolve variances prior to close
• Maintain reconciliation documentation folder
• Ensure vendor accounts are clean prior to payment release
• Escalate discrepancies impacting financial reporting
• Maintain structured Month-End Close checklist in Motion
• Track completion of vendor reconciliations
• Confirm documentation is uploaded before tasks are marked complete
• Maintain CPA/audit request tracker
• Provide pre-close status report to Controller
• Manage inbox organization
• Draft professional correspondence
• Maintain proactive calendar scheduling
• Coordinate meetings across departments
• Assist with presentation formatting for leadership meetings
• Generate recurring financial reports: AR aging, vendor totals, expense summaries
• Compile documentation for CPA requests, insurance audits, banking inquiries
• Draft and maintain finance SOPs
• Maintain strict confidentiality of banking information, vendor tax IDs, payroll data, executive compensation

Executive Assistant – Pricing, Administrative Support

Finance Executive Assistant – Growth Track to CFO Executive Assistant