Virtual Assist

Executive Assistant

• Manage daily task queues from multiple leaders with competing priorities.
• Coordinate schedules, meetings, and appointments for executives across multiple time zones.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Serve as liaison between senior leaders and internal/external stakeholders.
• Draft, proofread, and manage email communications and correspondence on behalf of executives.
• Coordinate leadership communications, including internal memos and announcements.
• Track and support key operational, financial, and business development initiatives.
• Assist in preparing reports, dashboards, proposals, and presentations as requested.
• Maintain organized filing systems for digital documents (e.g., contracts, project files, SOPs).
• Input and maintain data within the company’s strategic management system to support performance tracking and initiative execution.
• Maintain and optimize executive calendars to reduce conflicts and improve efficiency.
• Book travel, lodging, and accommodations; prepare itineraries and track expenses.

• We are seeking a highly skilled, organized, and proactive Virtual Assistant with strong marketing and web development experience to support a growing spiritual coaching business.
• This role combines marketing execution, project management, backend tech ownership, and team coordination.
• You will act as an Integrator, working directly with the owner/visionary to turn strategy into execution.
• The ideal candidate is tech-savvy, AI-fluent, detail-oriented, able to manage complex projects, and capable of producing top-quality copy, design, and technical implementation.

Executive Assistant

Virtual Assistant – Marketing, Web Development