Virtual Assist

Recruitment

• Support recruiting team with administrative, sourcing, and communication tasks to enhance candidate experience.
• Post job openings on various platforms and screen candidate resumes.
• Conduct initial outreach to candidates in Spanish and English and schedule interviews.
• Manage applicant tracking systems and recruitment calendar; maintain organized digital files and documentation.
• Use Microsoft Office and Google Workspace to track progress, create reports, and prepare interview summaries and status updates.
• Document, create, and update Standard Operating Procedures for recruiting and administrative processes.
• Act as liaison between candidates and recruiters; respond to emails and inquiries in English and Spanish and draft/translate documents.
• Track hiring timelines and deadlines, support onboarding preparation, and research talent pools or recruiting platforms as assigned.

Talent Acquisition Assistant, Spanish Speaker

Social Media Manager

• We are seeking a tech-savvy and creative Virtual Assistant with strong communication and organizational skills to support our client relations and digital presence. This role focuses on managing LinkedIn and Instagram accounts, executing client outreach, assisting with podcast-related promotion methods, and supporting CRM setup and management (GoHighLevel). A background in the legal industry is preferred but not required. The ideal candidate is proactive, detail-oriented, and comfortable with both client-facing tasks and back-end systems, helping us strengthen relationships and grow our brand presence online.
• Client Relations & Outreach:
• Assist with client outreach campaigns via email, LinkedIn, and other channels.
• Support podcast outreach efforts, including research and communication with potential guests and collaborators.
• Manage client communications, ensuring timely and professional follow-ups.
• Social Media Management (LinkedIn & Instagram):
• Create, schedule, and post engaging content tailored for LinkedIn and Instagram.
• Develop and implement strategies to increase engagement and visibility.
• Monitor social media activity, respond to comments/messages, and track performance analytics.
• Content Creation & Marketing Support:
• Draft and design posts, stories, and promotional content.
• Repurpose podcast content into engaging social media posts and highlights.
• Assist with newsletters, email campaigns, and client-facing materials.
• CRM & Tech Support:
• Support CRM setup, organization, and maintenance in GoHighLevel (GHL).
• Ensure client data is accurate, updated, and well-organized.
• Identify and implement automation tools to improve efficiency.

Talent Acquisition Assistant, Spanish Speaker

Client Relations and Social Media Assistant