Recruitment and Onboarding Associate
Helpware
People Operations Specialist
VICI
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $85,000 - $90,000 per year
Job Level
Junior
About the role
- Maintains and ensures compliance with federal, state, and local labor laws, including wage and hour and safety regulations
- Reviews, tracks, and documents compliance for mandatory and non-mandatory training, procedures, and personnel file data
- Maintains and manages all records (electronic and paper) in accordance with legal requirements
- Serves as Master HRIS (ADP WFN) database administrator; ensures data accuracy, reporting, and auditing
- Supports recruitment and facilitates hiring of qualified applicants; collaborates with managers on skills/competencies and attraction methods
- Responsible for all recruiting processes from requisition to hire, including advertising, ATS administration, offers, onboarding, and documentation
- Benefit administration setup via ADP WFN and support for annual open enrollment
- Compensation analysis for new hire requisition approval, internal equity, and annual comp exercise reporting and documentation
- Leave management tools: partner with VP to run reports, follow up, and audit actions
- Worker’s compensation administration: maintain procedures and documentation
- Maintain manager resources folder and ADP portal with current documents
- EDD responses and actions as requested
- Perform routine tasks to administer HR programs: compensation, benefits, leave, disciplinary matters, disputes, investigations, performance and talent management, occupational health and safety, and training under VP direction
- Prepare reporting obligations for regulatory compliance (annual and ad hoc: EEO, etc.)
- Present and deliver training related to Workplace Violence Prevention, Sexual Harassment, and compliance topics
- Manage employment-related inquiries from applicants, employees, and supervisors; refer complex/sensitive matters as needed
- Partner with vendors and payroll consultants to ensure accurate and compliant payroll
- Employee relations: coach and train management to resolve issues and protect company liability
- Provide general office support such as supply ordering
Requirements
- Excellent verbal and written communication skills
- Strong action orientation, focusing on results and added value
- Excellent organizational skills and rigorous attention to detail, ensuring accuracy in all work
- Excellent time management skills with ability to meet deadlines and prioritize tasks
- Strong critical thinking, analytical and problem-solving skills
- Ability to act with integrity, professionalism, and confidentiality
- Proactive, resourceful, and learning focused
- Project Management ability: create, define, lead and action efficiently & accurately
- Knowledge of employment-related laws and regulations and resources
- Proficient with Microsoft Office Suite and/or related software
- Proficiency with ADP WFN or ability to quickly learn HRIS and talent management systems
- Best practice standards and innovative implementation
- Bachelor’s degree in human resources, Business Administration, or a related field (ideal)
- At least 1 - 3 years of human resource experience preferred
- SHRM or other certification a plus
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
- Must be able to access and navigate each department at the organization's facilities
