Omniscient Digital

Recruiting Coordinator

Omniscient Digital

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Job Level

Junior

About the role

  • Omniscient Digital is an organic growth agency that partners with ambitious B2B SaaS companies like SAP, Adobe, Loom, and Hotjar to turn SEO and content into growth engines.
  • About this role: Were hiring a Recruiting Coordinator to own the end-to-end coordination of our recruiting operations, including managing our ATS (Ashby), sourcing and screening candidates based on role-specific criteria, scheduling interviews, keeping candidates and interview panels on track, documenting recruiting processes, and driving process improvements to streamline hiring.
  • This is the perfect role for someone experienced in managing recruiting operations, sourcing candidates, and coordinating interview processes and looking for an opportunity to take ownership of recruiting workflows, improve hiring efficiency, and make a direct impact on a growing company.
  • Youll be given a huge amount of freedom to grow this part of our business, so if that kind of ownership excites you, read on.
  • Your responsibilities: Recruitment Systems Management: Own and maintain our ATS (Ashby) and proactively evaluate and implement new tools that streamline and enhance the recruiting process.
  • Stakeholder Collaboration: Partner with hiring managers and interviewers to align on role requirements, drive timely feedback, and ensure a consistent and effective hiring process.
  • Candidate Pipeline Oversight: Manage and monitor candidate pipelines for full-time, part-time, and contract roles, ensuring timely progression through each hiring stage and proactive feedback loops with hiring teams.
  • Talent Sourcing and Job Postings: Collaborate with hiring managers to write and post job listings, actively source high-quality candidates through LinkedIn, databases, and AI tools like Clay, and screen applicants against role-specific criteria to build strong, qualified pipelines.
  • Candidate Experience: Coordinate interviews, maintain timely and professional communication with candidates, and manage the overall candidate experience from application to offer, ensuring a positive and consistent experience.
  • Recruiting Process Optimization: Document and maintain recruiting workflows, track and report on recruiting KPIs, identify process bottlenecks, and lead initiatives to streamline and automate hiring operations for speed and quality.
  • The application password is:
  • What you are: You have experience in recruiting operations and ownership mindset, with a passion for process improvements and remote collaboration.
  • Ready to apply? Keep scrolling to submit your information. Were excited to meet you!

Requirements

  • You have 1–3 years of experiences in a recruiting coordinator, HR assistant, or similar operational role. Youre experienced with using ATS platforms like Ashby, Greenhouse, or Lever, and sourcing candidates through LinkedIn, job boards, and databases.
  • Youre organized, detail-oriented, and a strong project manager. You catch mistakes before they become issues, whether youre proofreading a job description, setting up a new job description, scheduling interviews, or updating the ATS. Your systems and checklists keep everything moving smoothly even when managing multiple roles.
  • Youre a strong communicator. You can communicate clearly and professionally and know how to keep candidates and hiring teams informed throughout every stage of the process.
  • You take ownership and deliver. You track your own KPIs, hold hiring teams accountable, and move candidates forward without needing reminders or micromanagement.
  • You have a process mindset. Youre always spotting inefficiencies, documenting workflows, and suggesting ways to automate and streamline recruiting operations.
  • Youre proactive and adaptable. When hiring priorities shift or interviews fall through, you dont panic0you pivot quickly, solve problems, and keep the process moving.
  • Youre empathetic. You understand that recruiting is a human experience and you treat candidates respectfully, even when delivering tough news or managing delays.
  • Youre not an asshole. We spend a lot of our days engaging with team members and clients. Theres no room for assholes. Youre friendly, eager to jump in and take ownership, and love to work as a team to be successful.