People Operations Generalist
Electric
Stock Plan Administrator
Veeva Systems
full-time
Posted on:
Origin: • 🇺🇸 United States • Massachusetts
Visit company websiteSalary
💰 $85,000 - $110,000 per year
Job Level
Mid-LevelSenior
About the role
- Complete monthly and/or quarterly reporting for SOX purposes
- Conduct required Leave of Absence (LOA) updates in the stock administration system (Equity Edge Online)
- Complete monthly audit of address changes
- Monitor UK CSOP taxation appropriation
- Manually process terminations in our Equity Edge Online platform and post equity termination closing statements in Workday
- Conduct daily, weekly, and monthly audits to ensure accuracy and completeness
- Manage China SAFE foreign disbursements and retrieve international reports for Israeli tax purposes
- Perform blackout list reviews in preparation for trading window closing
- Heavily assist with the annual compensation review grant process
- Assist with administering Veeva’s equity programs and ensure accurate processing and settlement of equity transactions including cross-border tax calculations with external tax advisor
- Assist with processing daily stock option exercises, Rule 10b5-1 trading plan transactions, and RSU releases, ensuring accurate and timely tax withholding and reporting
- Complete scheduled and ad hoc global reporting to meet internal and external compliance requirements (including 6039 ISO reporting and payroll reporting)
- Generate recurring reports and respond to ad hoc requests from business partners
- Assist with preparing equity grant paperwork for approval, processing new equity grants, distributing online grant agreements, and communications to new hires
- Create and/or update detailed written procedures and assist with maintaining database integrity in the stock administration system
- Provide excellent customer service to equity participants and assist with preparing, reviewing, and filing Section 16 reports (e.g., Form 4s)
- Assist with annual external auditor walkthrough preparation and completion
- Attend to other duties related to stock administration
Requirements
- 3+ years stock administration experience or equivalent experience in a multi-national, publicly traded company
- Experience with equity and HCM administration systems
- Proficient with navigating through an equity system platform
- Certified Equity Professional (CEP), Exam Level 1 or working towards it
- Experience with U.S. federal and state taxation relating to equity compensation and detailed knowledge of global taxation of equity compensation, including cross-border taxation
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong work ethic and ability to work independently
- Detail-oriented, business-friendly mindset with an ability to accommodate tight deadlines in a fast-paced environment
- Outstanding analytical, communication, and organizational skills
