Vanderbilt University Medical Center

Director

• Lead strategy, planning, and execution of NYC Chapter programming to expand and deepen engagement across alumni, parents, students, and friends
• Partner with the Anchor Events team and local volunteers to deliver a dynamic annual calendar, including signature programs such as Networking Night, Commodores in the Community, Welcome to the City, Commodore Launch, and Vanderbilt & You
• Serve as forward operations lead for additional team event logistics, including venue and event logistics research, consultation, and collaborative execution with team partners to deliver seamless, high-quality events and engagement experiences (i.e. Parent events, Admissions and Career partnership programs)
• Recruit, train, and steward a diverse pipeline of chapter volunteers, fostering leadership development and succession planning
• Build strong relationships with chapter volunteers through one-on-one, small group, and large-scale interactions
• Equip chapter volunteers with tools, guidance, and support to drive successful engagement initiatives
• Serve as a collaborative frontline engagement manager to recruit, engage, refer and thank volunteers across other areas of Alumni and Parent Engagement and Annual Giving as needed
• Partner with Annual Giving teams to execute in-market activations, including Giving Day and targeted specialty campaigns
• Identify and refer engaged constituents to development partners, supporting pipeline growth and philanthropic outcomes
• Act as a key liaison to VU-NYC, supporting initiatives such as Welcome Week, Lifelong Learning, and other campus-based programs
• Represent Alumni and Parent Engagement & Annual Giving in select meetings, contributing to partnership development and program ideation
• Support VU-NYC campus visits for constituents and volunteers as needed
• Maintain accurate and timely records of engagement activity to support measurement and reporting
• With Senior Director, develop and deliver data-driven, compelling action updates for leadership
• Perform other duties as assigned

Associate Director, Regional Engagement

Operations

• Monitors daily receipt of electronic application downloads into Unite and prepare large files consisting of E-apps and CAS reports for upload into Slate.
• Processes and screens applications for completion in Slate cross checking CAS application fields with VLS application responses and entering any data in Slate that did not upload properly.
• Tracks the status of incomplete applications and regularly communicates with applicants regarding application documents.
• Liaises with LSAC or the VU Slate Team concerning J.D. electronic application flow problems and software issues. Recommends and advises on improvements and updates to the law school database platform (Unite) and other software platforms used by the office.
• Sorts applications daily into priority bins in Slate for processing and file reading.
• Distributes files each week within the Slate instance to file readers in accordance with criteria from the Asst Dean of Admissions. Troubleshoots reading issues or concerns.
• Provides Assist Dean of Admissions with Slate queries to manage file review and decisioning.
• Processes J.D. waitlist and deny decisions in Slate. Serve as backup for the Department Director’s function of processing admits and scholarship decision and admitted student mailings.
• Processes Transfer or Visiting applications from receipt to decision including coordinating and providing Office of Student Life and Career Services Offices updates concerning students admitted into either of these two programs.
• Ensures applicant decisions and statuses are accurate within Slate and Unite. Archives all applications in Unite annually.
• Receives and process all character and fitness updates for current applicants, current students, and graduates. Serve as the point of contact for the Office of Student Life to process character and fitness amendments through secure file transfer.
• Process departmental financial transactions; keep current on University financial procedures and policies through training sessions.
• Handles travel expense reimbursements for approximately 300 visiting admitted applicants annually (non-students/non-employees).
• Vendor and event management for two Admitted Students Programs, each of these events serve approximately 300 people.
• Handles the processing of J.D. application fees through Journal Entries.
• Handles any payments to vendors for the department through Oracle J.D. recruiting travel reimbursements for student recruiters.
• Orders all supplies and any other items needed for the department using Procurement.
• One Card holder. Monitors charges and maintains One Card documentation.
• Addresses admissions inquiries – requires knowledge of all aspects of the law school and mastery of Admissions Office print and electronic resources.
• Edits large prospect files for mailings.
• Assists with Candidate Referral Service prospect queries and mailings.
• Assists with Admissions Interview Program interview management and communications as well as provide back-up for the Interview Program in the absence of Director.
• Prepares CRS searches in Unite for recruiting events to be uploaded to Slate. Advertise these events via email in Slate and follow up with fee waiver emails to prospective students.
• Assists with financial aid questions, and student account issues.
• Process all rising 2L scholarship applications and the required materials; and distribute them electronically through secure file sharing to the respective scholarship committee members.
• Supports the Dean of Admissions and Associate Department Directors daily, including providing ad hoc reports on a variety of topics, and troubleshooting issues in Slate.
• Prepares correspondence for administrators’ signatures.
• Provides back-up support for the departmental email box.
• Post deposit, monitors the incoming class each year for submission of the following: Dean Certification forms, receipt of their final transcripts, and immunization form status.
• Updates and submit each academic year the electronic application for J.D., Transfer, Early Decision, and Visiting to LSAC. Makes necessary changes during the application year.
• Communicates to the Slate team each academic year any changes to wait list, deny, transfer admit, letters in the Slate system.
• This position reports to the Associate Department Director of Admissions and assists in directing student employees.

Assistant Director of Admissions Operations – Law School

Software Engineer

• Manage comprehensive donor engagement strategies, stewardship programs, and operational initiatives for the School of Engineering’s $300M Power the Impossible Campaign.
• Serve as a strategic partner in cultivating and retaining top-level donors while supporting the Engineering Council of Advisors and implementing systems-based approaches to donor communications and engagement.
• Develop compelling campaign collateral including case statements, donor proposals, brochures and one-pagers, newsletters, and promotional materials.
• Create integrated marketing and communications plan supporting capital campaign objectives, including timelines, channels, and messaging strategies.
• Design and implement systems and processes ensuring consistent, regular communication with top donors.

Associate Director, Donor Engagement and Administration – Engineering

Administrative Assistant

• Assist the Administrative Manager with daily operations, including maintaining office resources and supplies through Procurement and OneCard
• Assist with visitors and telephone/email outreach, addressing questions and requests, providing guidance on processes and procedures, and directing appropriate resources, as needed
• Support with activities associated with and based on the academic calendar
• Support planning for faculty and student events
• Assist with enrollment management and course registration
• Build and manage online databases and surveys in REDCap
• Assist Office of Academic Services Assistant Deans with committees, programs, and administrative tasks, including scheduling and expense reporting
• Serve as Guest Travel Coordinator
• Manage telephone and email support for OAS
• Support other Deans in Arts & Science with special projects, as needed
• Maintain departmental records and files
• Continually develop and evaluate operational processes and procedures
• Handle and maintain strict confidentiality of sensitive information, including student health and personal information, communicating with Student Care Network and instructors, as needed.

Administrative Specialist

Producer

• Direct video shoots and supervise all pre- and post-production of programs/presentations reflecting university standards
• Install, maintain and operate lighting, sound and video equipment for recordings and live sessions
• Edit recorded content to create a high quality polished final product.
• Troubleshoot and resolve technical and production related issues throughout the video production process
• Collaborate with all of the VUSN community to develop video concepts and ensure presenter readiness
• Consult with faculty and subject matter experts to define learning objectives, create delivery methods and determine timelines
• Develop production schedules and coordinate resource allocation access projects
• Monitor emerging audio/visual trends and recommend tools to support innovation and quality standards

Media Producer

Program Manager

• Serve as primary contact for faculty participating in CRDS-REACH initiatives and related programs.
• Coordinate program timelines, application cycles, review processes and award communications.
• Facilitate intake, coordination and assignment of faculty requests for research and scholarship support services.
• Assist in the development of program evaluation, create metrics to measure return on investment of faculty requests and initiate process improvements.
• Coordinate with internal departments and external partners to facilitate program activities.
• Draft and format communication materials such as event invitations, agendas, documents, etc.
• Assist with grant updates, submissions, and progress reports.
• Facilitate group meetings as needed, providing education and support.

Research Program Manager – CRDS-REACH

Manager

• Serve as a resource and subject-matter expert for grants management, offering guidance to faculty, departments, and staff across the CCC.
• Review proposals submitted by departments to ensure compliance and adherence to school and sponsor requirements.
• Pull data and analyze trends to support decision-making and strategic planning within the school.
• Address complex problems related to grant submissions and award management, collaborating with central offices and sponsors as needed.
• Support proposals from the CCC Dean's office, including submissions for leadership personnel.
• Provide pre-award and post-award assistance and training for the CCC grants managers.
• Provide expert guidance on proposal development, including budget preparation, sponsor certifications, compliance, and administrative requirements.
• Ensure school-level approvals are included in proposal attachments.
• Collaborate with faculty and departmental staff to meet sponsor deadlines and requirements.
• Perform application submission.
• Identify and resolve issues during the proposal preparation and submission process.
• Oversee the setup of newly funded awards to ensure alignment with institutional and sponsor guidelines.
• Act as a liaison with central administrative offices to facilitate award activation and fund management.
• Ensure that the post-award operation is running smoothly.
• Create budget reconciliation and forecasting reports and use these reports to meet regularly with faculty to review their financial situations.
• Ensure compliance with requirements such as effort reporting, financial & progress reporting.
• Serve as a Human Capital Management (HCM) Costing Specialist, managing payroll.
• Complete timely journal entries as necessary, grant closeouts, etc.
• Assist with rate setting/implementation for PI/Faculty run Service Center(s).
• Process salary verification letters related to proposal submission.
• Provide interim account setups and courtesy extensions as required.
• Perform other duties as assigned by leadership to support grants management operations.

Senior Manager, Grants

Communications

• Manage communications projects from concept through publication, coordinating across internal teams and external partners to ensure deadlines are met and review processes are completed
• Develop and implement systems and processes that improve communications workflows and coordination across teams
• Continuously build expertise in prenatal-to-three policy and research topics to communicate effectively with internal and external stakeholders
• Contribute creative and evidence-based suggestions for communications, marketing, and design strategy
• Collaborate with the Senior Communications Specialist, Digital Marketing, to support the dissemination of communications products across the Center’s digital platforms
• Work closely with Center staff to synthesize and translate complex research findings and policy analyses into clear, accessible communications for policymakers, practitioners, partners, and other external audiences
• Support the development of communications products, including but not limited to: policy briefs and research summaries, reports and major publications, presentations and talking points, website copy and external communications, leadership briefing materials, communications materials supporting webinars and public events
• Review and refine communications materials to ensure they are clear, accurate, and aligned with the Center’s messaging framework and editorial standards, and provide editorial guidance to staff to strengthen clarity, tone, and accessibility
• Support the development and dissemination of the annual Prenatal-to-3 State Policy Roadmap and other major Center publications
• Support media engagement related to Center research, publications, and policy announcements
• Draft and edit press releases, media advisories, and other public-facing communications materials
• Assist in preparing Center staff for media interviews and press briefings, including guidance on messaging and communications framing
• Coordinate with the Communications Director on media inquiries and opportunities to elevate the Center’s work
• Monitor relevant media coverage and identify opportunities to elevate the Center’s research and policy insights
• Contribute to communications planning for major publications, events, and policy releases
• Lead communications planning and promotion for Center webinars and virtual briefings, including messaging, promotional materials, and audience outreach
• Coordinate with internal teams to support webinar communications and ensure messaging and promotional timelines align with event planning
• Identify opportunities to strengthen storytelling and messaging around the Center’s research and policy work
• Help ensure communications efforts remain coordinated and aligned across the organization

Senior Communications Specialist – Prenatal-to-3 Policy Impact Center

Financial Planning and Analysis

• Develop strategic annual and long-range operating budgets and P&L for Vanderbilt Enterprises.
• Prepare financial reports, P&L statements, and executive memos for senior leadership.
• Analyze financial data to support budgeting and decision-making, providing clear, actionable insights.
• Manage P&L across key Vanderbilt Enterprises portfolios, including licensing, retail, athletics, continued learning, events, and partnerships.
• Drive monthly, quarterly, and annual forecasting processes.
• Monitor KPIs and develop data-driven insights to inform performance and continuous improvement.
• Lead business case development and financial modeling for new ventures and strategic initiatives.
• Support capital planning, investment analysis, and evaluation of external partnerships and financing structures.
• Evaluate partnership ROI and commercial relationships.
• Support pricing strategy and revenue optimization across key business lines.
• Oversee royalty income calculation, invoicing, and auditing.
• Build and lead a high-performing finance function.
• Foster a culture of innovation, accountability, and fiduciary responsibility across the organization.
• Develop and enhance operational procedures.
• Represent the department in strategic meetings.
• Provide training on financial and operational systems.
• Drive organizational change and process improvements.
• Manage HR lifecycle from onboarding to retirement.
• Oversee complex HR transactions and policy compliance.
• Lead recruitment and selection processes.
• Design comprehensive onboarding and exit processes.
• Collaborate with FUM/HCM staff within Vanderbilt Enterprises and foster professional development.

Finance Director

• Manage all pre-award grant activities for the Vice Provost for Research and Innovation’s central office and OVPRI’s other departments, centers, and institutes.
• In cooperation with the Research Development and Support (RDS) team, prepare and assemble grant proposals and contracts in compliance with sponsor, university, and federal guidelines.
• Conduct extensive monitoring of requirements, deadlines, and time management for responses to Program Announcements/Requests for Applications or general application submissions.
• Work and train in a collaborative manner with the Principal Investigator (PI) and other collaborative research institutions.
• Develop, review, and submit grant proposals in the Vanderbilt Electronic Research Administration (VERA) system.
• Maintain up-to-date biosketches, current and pending support, and other frequently used documentation for all eligible PIs throughout OVPRI.
• Independently prepare draft budgetary allocations in accordance with sponsor guidelines.
• Review budgeted direct cost items for Uniform Guidance compliance and other agency, industry, or foreign government guidelines for accuracy.
• Responsible for new, competing, or revised grant applications in preparing initial, final, and extended period budgets.

Lead Grants Manager

• Prepare and assemble grants proposals/contracts in compliance with sponsor, University, and federal guidelines in coordination with applicants including faculty, research fellows, and students.
• Conduct extensive monitoring of requirements, deadlines and time management for responses to Program announcements/R.F.A.’s or general application submissions in a proactive manner.
• Work and train in a collaborative manner with the Principal Investigator (P.I.), Other collaborative Research institutions; and in conjunction with the Sponsored Programs Administration grants and contracts office, throughout the application process.
• Responsible for routing and obtaining appropriate signatures, both physical/paper and electronically routed as required from PI, Key Personnel and other department or outside institutions and agencies.
• Assist P.I. and supervisor to assemble application prior to submission, and insure timely submission.
• Prepare draft budgetary allocations through grant application year and periods for applications.
• Estimate budgets based on spending historical spending trends and existing forecasting models from various shared databases.
• Present, edit, and finalize recommended budget for next grant application year with P.I. and central offices.
• Review budgeted direct cost items for federal compliance; and other agency, industry, or foreign government guidelines for accuracy, accountability, reasonableness, and consistency.
• Interact with peers within other departments and agencies to facilitate the development, submission, and administration of grant proposals.
• Work in a collaborative manner with the P.I. and the central offices throughout the application process to achieve a professional document for submission.
• Responsible for the tracking and receiving back confirmation of submitted application and status.
• Provide or facilitate to outside departments requests for biosketches, other support, budgets, inter- and intra-departmental contracts, and other ancillary data in a timely fashion.
• Responsible for getting non-competing applications or reports to Grants, Sponsored Programs Administration and/or Research Finance for review and final submission.
• Responsible for insuring accurate data flow from Pre-award team to Post-award and HR teams.
• Assist with and manage budget responsibilities for grants.
• Works in conjunction with supervisor on new, competing or revised grant applications in preparing initial and extended budgets, including Indirect cost calculation.
• Reviews budget details with PI, ensuring consistency with agency regulations and Research Finance guidelines.
• Coordinate with post-award team to insure awards and budget adjustments are recorded properly.
• Monitor agency announcements for funding opportunities available to faculty, research fellows, and students specific to those groups.
• Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives and coordinates communication across the supported departments.
• Attend all necessary training offered by the Sponsored Programs Administration and/or Research Finance in addition to monitoring online/published applicable materials (i.e.: NCURA newsletter, NIH online updates, DOD announcements, internal Vanderbilt guidelines).
• Keep supervisor and PIs informed of any material changes in policies/procedures from agencies or central offices.
• Assist overall administrative team as assigned to complete non-application aspects of Human Resource management relative to costing for personnel costing and effort management, annual fiscal budgeting, reporting, forecasting and general office/administrative aspects of operation as assigned.
• Maintain existing plans to achieve defined departmental goals and objectives.
• Maintain and edit existing databases, office functions and procedures, etc.
• Compiling data, conducting research assignments and summarizing findings according to general instruction provided by supervisor.
• Analyzing and reporting findings relating to operations.
• Assist as assigned with completion of various periodic and annual departmental projects and functions, including fiscal-based start-up and close-out deadlines.

Grants Manager

Customer Success Manager

• Lead the buildout, optimization, and automation of Technolutions Slate Deliver campaigns, including email templates, audiences, populations, rules, and scheduled communications.
• Design and implement Technolutions Slate Events and Scheduler, including templates, forms, check-in processes, and communications.
• Provide training, documentation, and ongoing user support that promotes user confidence and independence.
• Conduct testing and monitoring to ensure functionality and data accuracy.
• Collaborate with the Director of Enrollment Operations and Systems to develop Objectives and Key Results (OKRs) related to enrollment operational efficiency across all programs, analyzing data to measure effectiveness and inform continuous improvement strategies.
• Identify inefficiencies, recommend process improvements, and implement workflow enhancements.
• Other duties as assigned

CRM Analyst

• Support students pursuing careers across technology, engineering, data science, artificial intelligence, product management, and related innovation-driven fields
• Integrate career advising, experiential learning development, employer engagement, and industry-connected programming into a coordinated student experience
• Develop and coordinate experiential learning opportunities aligned with technology and engineering pathways
• Help students translate technical and project-based experiences into marketable skills and career outcomes
• Partner with Employer Relations and pathway leadership to support employer engagement and recruiting efforts
• Utilize AI-enabled tools and emerging technologies to improve advising, communication, and student engagement
• Track student engagement, experiential learning participation, and pathway progression

Career & Experiential Learning Advisor – Technology and Engineering Pathways

Account Manager

• Identify, initiate, and manage strategic partnerships with industry and innovation ecosystem organizations in collaboration with SOMBS faculty and leadership and the Center for Technology Transfer and Commercialization (CTTC).
• Collaborate with Development and Alumni Relations (DAR) when potential philanthropic prospects are identified through external partnership efforts, and in the communication and engagement of alumni and prospective donors for external partnership purposes.
• Develop and execute a portfolio of external engagement activities—including industry site visits, lab tours, strategic meetings, and signature events—that create opportunities for translational collaboration and showcase SOMBS research.
• Build and maintain relationships with regional and national biotech, pharma, and venture science organizations to strengthen SOMBS's presence in the innovation ecosystem.
• In collaboration with SOMBS leadership, design and launch programs that extend SOMBS's reach and reputation.
• Lead strategic communications efforts related to external partnerships, working in consultation with SOMBS leadership and communications team to ensure consistent, high-impact messaging.
• Translate VITA's mission and strategic goals into actionable operational plans with clear milestones, timelines, and accountability structures in collaboration with the VITA Scientific Director and the VITA Steering Committee.
• Oversee the day-to-day administrative and operational functions of VITA, including communications, meeting facilitation, project tracking, reporting, and program coordination.
• Serve as the primary liaison to the VITA Steering Committee: prepare agendas and briefing materials, coordinate logistics, document meeting proceedings, and track and follow up on action items.
• Develop and manage VITA-affiliated programs, including symposia, visiting scholar initiatives, and translational partnership activities.
• Lead faculty engagement efforts, including town halls and educational forums, to build awareness of and participation in VITA's mission.
• Partner with the Scientific Director to identify and pursue revenue-generating opportunities, ensuring that financial activities align with university policies and SOMBS standards.
• Ensure coordination between VITA's external-facing activities, communications, and partnership development and the broader External Partnerships portfolio managed through this role.
• Collaborate with DAR on partnerships and philanthropy.
• This position reports directly to the Chief of Staff, School of Medicine Basic Sciences.

Director, External Partnerships and VITA Programs

General Counsel

• Provide legal advice to Vanderbilt University Athletics Department.
• Review, draft, and negotiate agreements related to competitions, sponsorships, and employment.
• Advise on university policy, NCAA, and SEC rules.
• Counsel on student-athlete related issues, including NIL activities.
• Manage an active litigation docket and supervise outside counsel.