US Anesthesia Partners

Project Manager

• The Project Manager – EPMO is responsible for planning, executing, and closing individual IT projects that support key business stakeholders.
• This role applies standard project management methodologies and tools to deliver projects on time, within scope, and within budget.
• Works closely with business stakeholders, IT solution teams, and vendors to define requirements, develop project plans, manage risks and issues, track progress, and ensure quality deliverables.
• Focuses on day-to-day project execution and coordination, escalating risks and decisions as appropriate to program or portfolio leadership.
• Creates and maintains detailed project plans, schedules, resource plans, and cost estimates.
• Facilitates project kickoff meetings, status meetings, and working sessions.
• Tracks project progress against scope, schedule, budget, and quality targets.
• Identifies, documents, and manages project risks, issues, and dependencies, escalating when needed.
• Coordinates project tasks and activities across technical teams, business users, and vendors.
• Produces and maintains accurate project documentation, including requirements documentation, scope and change control artifacts, project schedules and status reports, issue and risk logs, test plans and test results, project budgets and forecasts.
• Manages change requests and supports formal change control processes.
• Coordinates quality assurance activities and ensures testing plans are executed.
• Communicates project status, risks, and outcomes clearly to stakeholders and leadership.
• Performs post-project closeout activities, including lessons learned and documentation archiving.

Project Manager – EPMO

Data Analyst

• Develops, maintains, and enhances enterprise portfolio dashboards, reports, and analytics using Power BI, Smartsheet, Excel, and other reporting tools.
• Serves as the primary administrator and subject matter expert for EPMO reporting and analytics solutions.
• Designs and maintains executive dashboards that provide visibility into project health, portfolio performance, strategic initiatives, resource utilization, risks, and key performance indicators.
• Develops reporting standards, data definitions, KPI frameworks, and portfolio metrics to ensure consistency across the organization.
• Collects, validates, analyzes, and reconciles project, financial, resource, and portfolio data from multiple systems and sources.
• Identifies portfolio trends, risks, issues, dependencies, and opportunities and provides actionable recommendations to EPMO leadership.
• Produces and distributes weekly, monthly, quarterly, and annual portfolio reports for leadership and governance committees.
• Supports executive governance meetings by preparing presentation materials, scorecards, dashboards, and supporting analytics.
• Creates and maintains portfolio health metrics, project performance indicators, and organizational performance reporting.
• Supports demand management, capacity planning, resource planning, and portfolio prioritization activities through data analysis and reporting.
• Develops and maintains Power BI datasets, dashboards, data models, calculated measures, and visualizations.
• Partners with project managers, program managers, and business leaders to ensure reporting requirements are understood and delivered.
• Monitors portfolio reporting accuracy and performs ongoing data quality assessments and corrective actions.
• Develops executive-level presentations and report-outs using data visualization and storytelling techniques.
• Supports EPMO governance processes by tracking and reporting project status, milestones, risks, issues, budgets, benefits realization, and strategic alignment.
• Recommends and implements reporting process improvements, automation opportunities, and dashboard enhancements.
• Maintains documentation for reporting processes, KPI definitions, dashboard specifications, and reporting procedures.
• Provides reporting and analytics support for annual planning, strategic initiatives, and organizational performance reviews.
• Supports audits and compliance activities related to project and portfolio reporting.
• Participates in EPMO continuous improvement initiatives.
• Other duties as assigned.

Portfolio Reporting & Analytics Analyst – EPMO

Team Leader

• Serves as the primary source for coder inquiries
• Reviews documentation for appropriate required elements such as attestations, signatures, dates, etc.
• Abstracts and codes surgical procedures from all sections of CPT and cross walks surgical codes to ASA
• Applies appropriate modifiers
• Codes ICD-10
• Abstracts anesthesia times and events
• Identifies and assigns care team providers
• Reviews for medical direction
• Meets team KPIs to include daily production and quarterly coding audit score requirements
• Works cases that have been escalated by coding staff and provides feedback on escalated cases
• Analyzes data and provides required reports for management as requested
• Works complex edits and denials to include concurrency and provider time conflicts
• Assists coders with quarterly audit findings and rebuttals
• Collaborates on playbook development and updates (SOPs/pathways)
• Communicates complex coding questions to the coding quality and education department
• Identifies and reports trends
• Performs other duties as assigned

Coding Team Leader

Financial Planning and Analysis

• Oversees the monthly, quarterly, and annual financial reporting responsibilities.
• Participates in month end close support and prepares budget/forecast variance analysis.
• Responsible for the modeling of long-range financial planning related to core business decisions.
• Assists with annual budget and forecasting process.
• Analyzes financial data to explain variance drivers, identify trends, and call attention to opportunities to improve performance.
• Collaborates with finance team members, managers, and platform CFOs to support overall departmental goals and objectives.

Senior Manager – Finance

Medical Billing and Coding

• Abstract data from the anesthesia record into the MD Cloud Practice Solutions platform
• Work with charge capture platforms, including Medaxion, PC7, and multiple facility EMR's
• Reviews anesthesia documentation for appropriate required elements, such as attestations, signatures, dates, etc.
• Abstract and code surgical procedures from all sections of CPT and cross walk surgical codes to ASA
• Comprehensive understanding of applicable modifiers
• Abstracts anesthesia times and events
• Identify and assign care team providers
• Review for medical direction
• Meet team KPIs including daily production and quarterly coding audit score requirements
• Perform other duties as assigned
• Adhere to all company policies and procedures – especially HIPAA and confidentiality.

Production Coding Specialist I

System Administrator

• Managing and maintaining the company’s IT infrastructure ensuring optimal performance, security, and availability of systems and networks
• Advanced troubleshooting, system upgrades, and implementation of new technologies to support business operations
• Monitors, maintains, and supports servers, and other IT infrastructure components to ensure high availability and performance
• Diagnoses and resolves complex hardware, software, and network issues in a timely manner
• Assists in setting up security measures, including antivirus solutions, to protect company data and IT infrastructure
• Plans and executes system upgrades, patches, and installations to keep the IT environment up-to-date and secure
• Manages backup and disaster recovery solutions to ensure data integrity and availability
• Maintains detailed documentation of system configurations, procedures, and troubleshooting steps
• Provides advanced technical support to end-users and assists with IT-related inquiries and issues
• Leads or participates in IT related projects, including the deployment of new technologies and systems

Systems Administrator

Network Engineer

• Installs, configures, and maintains network hardware, software, and Azure components including firewalls, routers, switches, VPNs, Virtual WAN (VWAN), firmware updates, and cabling.
• Performs routine backups, system updates, patching, and upgrades to maintain network integrity and security.
• Monitors network performance, system alerts, and security logs to identify and resolve potential issues proactively.
• Diagnoses and resolves network problems when alerted by users or automated monitoring systems.
• Maintains accurate records of network configurations, procedures, and activities for compliance and troubleshooting purposes.

Network Administrator

Infrastructure Engineer

• Leads and participates in IT infrastructure projects, including the design, deployment, and maintenance of server systems, cloud services, and virtualization platforms.
• Ensures projects are completed on time and within budget.
• Oversees the deployment of IT infrastructure components, including Windows, Linux, and virtualized environments.
• Implements system updates, patches, and upgrades to ensure optimal performance and security.
• Works closely with the architecture team to design and implement scalable and secure IT infrastructure solutions.
• Ensures alignment with architectural standards and best practices.
• Develops and implements backup and disaster recovery plans to ensure data integrity and business continuity.
• Scripts in PowerShell for automation of routine tasks and configuration management.
• Understands coding and scripting languages to support infrastructure automation.
• Implements and manages infrastructure using IaC principles and tools like Terraform to automate deployment and configuration processes.
• Participates in Agile workflow methodologies, including sprint planning, daily stand-ups, and retrospectives to ensure efficient project delivery.
• Setups monitoring systems and tools to ensure the performance, availability, and reliability of our IT infrastructure.
• Responds to IT infrastructure-related issues and provides timely resolution to minimize downtime.
• Collaborates with other IT teams and vendors to troubleshoot complex problems and implement solutions.
• Maintains accurate documentation of IT infrastructure configurations, processes, and procedures.
• Generates regular reports on system performance, capacity, and security metrics.

Security Analyst

• Monitors, investigates, and responds to cybersecurity events and alerts generated by security monitoring platforms, endpoint protection solutions, cloud security technologies, and email security systems, as well as incidents escalated by third-party security service providers, in accordance with established procedures and service level expectations
• Monitors and investigates data loss prevention (DLP) and insider risk alerts
• Collaborates with IT and business stakeholders to resolve data protection incidents while minimizing business disruption
• Manages and responds to security-related service requests through the enterprise service management platform and ensures timely handling and escalation
• Supports the continuous improvement of detection and monitoring capabilities through alert tuning and optimization of security controls to reduce false positives and improve detection efficacy
• Identifies opportunities to improve security operations through process improvements, workflow enhancements, and automation to increase operational efficiency and response effectiveness
• Researches threat intelligence and cybersecurity events relevant to USAP
• Demonstrates a commitment to continuous learning by staying current on cybersecurity threats, emerging technologies, industry best practices, and regulatory requirements
• Performs other duties and responsibilities as assigned

Information Security Analyst

Program Manager

• Partner with clinical leaders, talent acquisition, and academic institutions to provide programmatic support, planning, implementation, and execution of strategic academic priorities across practice sites.
• Collaborate with clinical leaders, academic institutions, executive leaders, and internal teams to achieve the goals set forth as part of the Academic Operations Division.
• Work closely with academic institution leadership, the senior operations team and external stakeholders to carry out scale and grow USAP’s training footprint and align and grow strategic partnerships.
• Help with planning and coordinating conferences targeted toward trainees and program directors.
• Provide leadership and vision to the team with a focus on support and engagement to further the Company’s academic workforce priorities and objectives.
• Manage the P&L, financial forecasting, and analysis for the St. Joseph School of Nurse Anesthesia in coordination with the USAP financial teams and program leadership.
• Review and recommend opportunities to generate income and maintain and/or reduce expenses to keep division profitable.
• Identify other revenue-generating activities for the division to grow and build upon our mission.
• Analyze training data to identify trends, areas for improvement, and process efficiencies.
• Provide actionable insights to enhance program outcomes and workforce retention.
• Utilize our propriety Prodigy tracking system and generates reports to track hiring metrics and conversion data for key relationships.
• Regularly update senior academic operations leadership on contract statuses, affiliation agreements, trainee data, and other critical program metrics.
• Execute, implement, oversee, and report on clinical training enhanced affiliation agreements between clinical sites and academic institutions.
• Ensure all contractual obligations are met and aligned with organizational goals.
• Manage day-to-day programmatic relationships with external stakeholders and internal USAP counterparts to solve issues in a timely and comprehensive manner.
• Partner with clinical leadership, talent acquisition, HR, and academic teams to ensure alignment on training goals and trainee conversion strategies.
• Act as a dedicated problem solver to address any challenges or roadblocks that may arise in the execution of the strategic and operational priorities of the Academic Operations Division.
• Offer solutions to enhance business operations and identify new opportunities.
• Some travel is required for conferences, meetings, and site visits.

Academic Operations Program Manager

Administrative Assistant

• Obtain medical records documentation needed for coding from USAP partner facilities
• Running detailed reports from charge capture/coding platforms for KPI monitoring and process improvement
• Communicating with external facility staff with professionalism
• Interact with and respond to physician coding documentation deficiencies
• Monitor and track clinician responses and provide feedback

Coding Administrative Assistant

Team Lead

• Provides day-to-day guidance, mentoring, and support to the Anesthesia Registration team.
• Assists the team in resolving complex patient issues and escalations, identifies trends, and ensures timely and effective resolutions.
• Recommends and coordinates training opportunities to enhance team member skills and knowledge.
• Identifies process improvement opportunities and participates in operational initiatives.
• Registers patients in the practice management system with accurate, complete demographics.
• Verifies eligibility status for patients with upcoming procedures.
• Creates an estimate of expected anesthesia costs based on the procedure, duration, and insurance.
• Counsels patients regarding their financial responsibility and insurance benefits.
• Collects patient responsibility, record and then safeguards appropriately.
• Answers incoming and makes outbound calls to support patient estimates.
• Whenever possible, resolves questions directly so that patient receives prompt satisfaction.
• Responds promptly to all inquiries or notifies patient if there will be a delay in obtaining a final resolution to the problem.
• Researches/audits patient accounts and merges duplicate accounts.
• Researches/audits patient accounts for refunds, adjustments, and money moves.
• Takes note of recurring questions or problems that may be resolved or alleviated by changes in policy or procedures.
• Attends in-service training to improve skills and to keep abreast of changes.
• Documents all actions in the system notes.
• Demonstrates a positive attitude and serves others with personal service 100% of the time.

Registration Specialist Team Lead

Manager

• Leads the implementation, execution, and optimization of automation solutions across the healthcare revenue cycle.
• Partners closely with operational leaders, IT, analytics, compliance, and stakeholders to identify opportunities to improve efficiency, reduce manual work, enhance accuracy, strengthen controls, and improve financial outcomes.
• Responsible for executing automation initiatives, managing implementation projects, supporting process improvement efforts, and ensuring automation solutions meet business requirements.
• Focuses on automation delivery, stakeholder coordination, vendor collaboration, testing, deployment, and ongoing optimization across revenue cycle functions.
• Monitors, projects, and reports KPIs related to automation performance, operational efficiency, financial outcomes, and adoption.
• Builds strong partnerships across operations, finance, compliance, IT, analytics, and executive leadership.

Senior Manager – Automation

• Reviews documentation for appropriate attestation, signatures, and dates
• Abstracts and codes surgical procedures from all sections of CPT
• Codes ICD10
• Abstracts anesthesia times and events
• Identifies care team providers
• Reviews for medical direction
• Meets team KPIs including daily production and quarterly coding audit score requirements
• Works complex edits and denials
• Adheres to all HIPAA and confidentiality

Project Manager – EPMO

Portfolio Reporting & Analytics Analyst – EPMO

Coding Team Leader

Senior Manager – Finance

Production Coding Specialist I

Systems Administrator

Network Administrator

Infrastructure Engineer

Information Security Analyst

Academic Operations Program Manager

Coding Administrative Assistant

Registration Specialist Team Lead

Coding Team Leader

Senior Manager – Automation

Production Coding Specialist III