University of Alberta

Communications

• Oversee the writing, structuring, and coordination of complex, large-scale funding proposals to provincial, federal, and international agencies (e.g., Alberta Innovates, DND IDEaS, NATO DIANA, NSERC).
• Collaborate with academic researchers and technical teams to translate highly specialized engineering data and research artifacts into accessible briefing notes, executive summaries, and formal progress reports.
• Draft formal milestone reports that accurately map technical outputs against the program's economic KPIs, including job creation, Technology Readiness Level (TRL) advancement, and private investment.
• Oversee the DEFENDS document management system, ensuring compliance with national security guidelines and data classification models.
• Monitor global defence and technology trends to inform grant application strategies.
• Advise the Director and Director of Operations on internal and external communication strategies.
• Partner with researchers and project leads to gather technical specifications and track deliverables.

Communication and Grant Specialist

Software Engineer

• Provide program-specific support to the Engineering Co-op Department
• Handle the coordination of the daily activities of the front-line team
• Be the primary coordinator for the Co-op interview scheduling process
• Act as the contact for activities within Alfresco and training for new users of this electronic filing system
• Maintain, enhance and develop processes for the Engineering Co-op program within the campusBRIDGE platform
• Be the contact for IT-related issues in the Student Services, Co-op and Career Connections office

Engineering Co-op Program Specialist

Administration

• Provides administrative support for graduate programs at the Faculty or Department level, serving as the first point of contact for incoming, current, and prospective graduate students.
• Coordinates graduate program services, including course scheduling, awards and scholarship administration, and related student support processes.
• Supports the work of graduate student–related committees and contributes to the effective delivery of graduate academic programs.
• Provides dedicated administrative and coordination support for the Dual Degree undergraduate program in partnership with Chinese universities, including communication between institutions, program logistics, and support for students enrolled in the dual degree pathway.

Graduate, Dual Degree Program Administrator

Research Analyst

• Attend internal and external meetings as requested by the DRA or Executive Committee.
• Produce briefings and advocacy documents for the DRA and/or Executive Committee at the request of the DRA or Executive Committee.
• Monitor external (government, sector and media) trends and developments affecting post-secondary policy and perception; report shifts and synthesize trends for the DRA and Executive Committee as needed.
• Assist in the strategic analysis of data and trends, and provide planning and ideas input for department and executive consideration when appropriate.
• Maintain files in areas of active inquiry and effectively archive all knowledge that could have future value.
• Maintain an awareness of the committee structure and overall governance of the three levels of government.
• As directed, research the history and purpose of policies, and their impact upon students.
• Provide information about University and Governmental policies, procedures, practices, documents, services, programs, and any other information as requested.
• Conduct research into the priorities, policies, and practices of other post-secondary institutions and government jurisdictions, both interprovincial and international, as directed.
• Review, analyze, and suggest amendments to UASU, external institutions and government policies.
• Produce reports, fact sheets, presentations, and other communications relating to government/external interest holder policies and information as directed.
• Provide support as outlined above to other members of the UASU Executive Committee as assigned by the DRA or Executive Committee.
• Submit a final report to the DRA or Executive Committee.
• Other related duties as requested by the DRA or Executive Committee.

Research Analyst – External Advocacy

Recruitment

• Provides professional, informed and creative advice to the Student Recruitment Director and Assistant Registrar, Faculty and College partners, and other key stakeholders with respect to appropriate student recruitment strategies, tactics, and messaging.
• Develops and evaluates faculty-specific recruitment plans and tactics in support of the institutional direction and in collaboration with institutional recruitment efforts.
• Acts as part of an integrated team of service partners and staff who support enrolment management within the Office of the Registrar and coordinates approaches in support the enrolment objectives of faculties, and the institution; ensures the university meets its overarching and targeted student recruitment goals.
• Advises on key factors impacting student recruitment, including identifying opportunities and risks; advises on strategies to manage these risks.
• Provides content expertise and works with communications and Recruitment Marketing to develop, implement, and maintain recruitment presentations, publications, and promotional initiatives for future students. Ensures strategies compliment and align with other communications/marketing strategies within the Student Recruitment.
• Builds and maintains collaborative partnerships with your fellow Student Recruitment Service Partners and leaders within Student Recruitment, International Recruitment, Indigenous Enrolment Management, Enrolment Management Service Partners, marketing and communications professionals, Faculty partners, Admissions, Student Financial Support, and others to ensure advocacy for student recruitment needs and to deliver solutions necessary to meet enrolment goals.
• Develops and leads training for all student recruitment staff. Ensures training documents are up-to-date and relevant to promoting the client group for recruitment purposes, such as training manuals, videos, and other training resources.
• Develops, delegates, and evaluates annual recruitment strategies and establishes target schools/institutions/regions for client group; leads the division of work and assignment of tasks with Student Recruiters supporting this area.
• Leads a team of 3 student recruiters, which includes delegation of tasks, setting priorities, training, supervising, motivating, and supporting them to achieve great things.
• Allocates and monitors assigned resources and budgets effectively to achieve expected results.
• Creates quarterly reports and attends regular meetings with client group for the purpose of transparent communication and monitoring of graduate recruitment and enrolment trends and outcomes.

Student Recruitment Service Partner

Financial Planning and Analysis

• Conduct confidential one-on-one consultations to address specific learner concerns, including budgeting, student loans, and professional lines of credit.
• Provide empathetic and proactive support to help learners develop tailored financial strategies and action plans that align with their academic and professional objectives.
• Collect, analyze, and report on data to ensure the MD Program meets or exceeds national accreditation requirements for debt management counseling.
• Design and deliver engaging financial literacy workshops and seminars tailored to the specific financial realities and stressors of medical learners.
• Develop and maintain up-to-date financial literacy resources, including online modules and tools, while ensuring compliance with university policies.
• Liaise with internal partners, such as the Office of the Registrar and Student Financial Support, to ensure integrated and seamless support for learner wellbeing.

Financial Literacy Consultant

Operations

• Provides strategic and operational leadership for the institute.
• Collaborates with academic leadership on strategic plan and program evaluations.
• Responsible for program development and implementation.
• Implements and participates in institute governance and advisory structures.

Operations Manager

Administrative Assistant

• Prepares written material for websites, publicity, and science education
• Prepares written and video material for the institute
• Website maintenance for the institute and lab
• Aids in grant-writing and editing
• Aids in figure preparation
• Aids in editing publications and writing
• Coordinates and organizes group events and/or events for the institute (e.g., workshops, visits from prospective staff, visits from other group partners and stakeholders, multi-day symposiums, etc.)
• Maintains and updates a social media presence on behalf of the institute and lab
• Tracks grant applications and ensures required actions are completed within timelines
• Ordering and receiving, as needed
• Coordinates travel details for the PI and other group staff/visitors including flights and hotels, arranges and coordinates itineraries
• Processes financial transactions (i.e., grant agreements, expense claims, credit card transactions, etc.) as needed
• Aids in preparation of Research Ethics Board paperwork for clinical samples and other paperwork as needed

• Deliver engaging recruitment presentations, booth interactions, advising sessions, and outreach activities to prospective students, parents/supporters, post-secondary partners, and other stakeholders in virtual and in-person settings.
• Respond to a high volume of emails and provide guidance on admissions, transfer pathways, scholarships, student services, and the application process.
• Support the full recruitment cycle through applicant engagement, conversion, and yield initiatives that promote the value of the U of A experience.
• Plan, coordinate, and execute recruitment events and programs, including Open House, information sessions, workshops, and faculty-specific initiatives.
• Build and maintain collaborative relationships with faculties, post-secondary institutions, advisors, and campus partners to support strategic recruitment priorities.
• Evaluate recruitment activities, identify trends and opportunities, and contribute ideas and resources to enhance recruitment effectiveness and student engagement.
• Performs other duties as required.

Student Recruiter

• Conduct original research that quantifies risk perceptions about wildlife diseases.
• Identify social correlates of grassland conservation.
• Explore variations in waterfowl hunters’ worldviews with regards to wetland and waterfowl conservation.
• Provide mentorship in social-psychological modeling, social-ecological systems, and advanced multivariate analysis to graduate students and postdoctoral fellows.
• Work in collaboration with, and report directly to, the Principal Investigator of the Human Dimensions Research Lab.
• Co-lead the broader investigation of “Social-ecological challenges at the human-wildlife interface: Coyotes, zoonotic disease and public health.