Administrative Assistant

University of Alberta

Administrative Assistant delivering science communication and administrative support at University of Alberta. Collaborating with Mahal Research Group and Glycomics Institute on various tasks.

Posted 6/2/2026full-timeEdmonton • 🇨🇦 CanadaJunior💰 CA$52,362 - CA$70,696 per yearWebsite

About the role

Key responsibilities & impact

Prepares written material for websites, publicity, and science education
Prepares written and video material for the institute
Website maintenance for the institute and lab
Aids in grant-writing and editing
Aids in figure preparation
Aids in editing publications and writing
Coordinates and organizes group events and/or events for the institute (e.g., workshops, visits from prospective staff, visits from other group partners and stakeholders, multi-day symposiums, etc.)
Maintains and updates a social media presence on behalf of the institute and lab
Tracks grant applications and ensures required actions are completed within timelines
Ordering and receiving, as needed
Coordinates travel details for the PI and other group staff/visitors including flights and hotels, arranges and coordinates itineraries
Processes financial transactions (i.e., grant agreements, expense claims, credit card transactions, etc.) as needed
Aids in preparation of Research Ethics Board paperwork for clinical samples and other paperwork as needed

Requirements

What you’ll need

University degree in science or science communication, i.e. biochemistry, cell biology, chemistry, preferably with 12 months of experience to become functional in the role
Minimum of 1 year of work experience in a post-secondary institution; knowledge of University of Alberta policies and procedures is an asset
Ability to work independently and in a team environment
Computer proficiency in a Windows or Mac environment using MS Office applications, e-mail and the internet and Adobe Design or similar products (Illustrator, Photoshop, Canva, etc.)
Proficiency using Google Apps
Excellent time-management skills
Outstanding written and oral communication skills
Strong organizational skills with a high level of accuracy and attention to detail

Benefits

Comp & perks

comprehensive benefits package

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

grant-writingeditingfigure preparationwebsite maintenancesocial media managementfinancial transaction processingResearch Ethics Board paperwork preparation

Soft Skills

time-managementwritten communicationoral communicationorganizational skillsattention to detailindependent workteam collaboration