Ultimate Jet Vacations

Accounting Manager

• Manage vendor payments, credit card transactions, and bank reconciliations.
• Process and reconcile high-volume AP transactions with accuracy and speed.
• Support Africa/TDA payment cycles: review proformas, schedule payments, and coordinate with agents and vendors.
• Process vendor statement payments, close payments in TRAMS, request credit card links, and schedule wire payments in Brex.
• Assist with Cheli & Peacock payment coordination and communication.
• Process commission payments to travel agencies and record them accurately in TRAMS.
• Track and collect commissions from vendors, including outreach via email/phone and managing ONYX portal submissions.
• Record incoming commission payments, resolve discrepancies, obtain proof of payment, and ensure proper TRAMS posting.
• Analyze and resolve commission or income discrepancy questions from Sales Agents and CSAs before period close.
• Manage sync errors between ADMIN and TRAMS, including creating/updating Vendors, Clients, Users, and Interface IDs.
• Reconcile GL discrepancies — receipts, deposits, coding inconsistencies, and other mismatches.
• Maintain clean, accurate pipelines and ensure reconciliation deadlines are met each month.
• Support audits, reporting, and month-end close activities.
• Partner with Reservations, Quality Control, Sales, and Operations to validate payment or commission details.
• Proactively identify and resolve discrepancies while ensuring compliance with internal policies.

Accounting Associate