UAB Medicine

Manager

• Ensure efficient and effective daily conversion of interviews, hires, and placements; monitor and enhance team performance to meet quality standards.
• Manage communication, forecasting, and support for UMA’s current students, graduating students, and alumni; provide personalized guidance to help them navigate their career paths.
• Guide graduates through the entire interview and hiring process with Allied Healthcare employers; prepare graduates for interviews; facilitate interview attendance; assist with job offers and onboarding; support graduates in their new roles.
• Handle manager-level customer service, re-engagement, and de-escalation calls as necessary; cultivate positive relationships with students, alumni, and employers.
• Conduct regular coaching sessions, monitor calls, and provide one-on-one development for assigned team members.
• Lead, coach, and develop team members; foster a culture of wellness, recognition, and engagement; meet regularly with direct reports to provide feedback and maintain positive work culture.
• Perform other duties as assigned.

Manager, Career Services – Externship

Administration

• Track active clinical affiliation agreements and monitor student (non-academic) progress during externship/practicum.
• Serve as primary liaison with site supervisors and externship instructors.
• Oversee timely and accurate externship/practicum attendance input into Campus Nexus.
• Ensure compliance and accuracy of externship paperwork and files; review externship file turnovers and clear students for externship.
• Collect and organize remaining paperwork from students, Site Supervisors, and Externship Instructors to complete compliant externship files.
• Maintain information on active clinical affiliation agreements.
• Communicate student attendance concerns to Learner Services and Education partners.
• Assist with externship file audits, as needed.
• Reach out to graduates and affiliate sites to encourage completion of external and affiliate surveys.
• Perform other duties as assigned.

Site Administrator

Events

• Design, coordinate, and execute virtual and in-person events that foster engagement among students, alumni, faculty, and community stakeholders.
• Coordinate and deliver virtual and in-person events—including community engagement campaigns, commencement ceremonies, and marketing initiatives—ensuring alignment with institutional goals and seamless experience for attendees.
• Lead planning committees, particularly for Marketing-led events, and collaborate with internal teams to manage logistics, timelines, and execution.
• Oversee assigned event budgets, ensuring cost-effective planning and execution while maintaining high-quality standards.
• Partner with internal teams such as Communications, Creative, and the Event Manager to align event strategies with broader marketing and institutional objectives.
• Research and coordinate with venues and vendors; manage logistics including A/V setup, catering, transportation, accommodations, and on-site support.
• Plan and execute events tied to philanthropic and institutional initiatives, including day-of event support and logistics.
• Create and maintain detailed event briefs, timelines, and communication plans; provide regular updates to the Event Manager and marketing leadership.
• Contribute to development and pitching of new event concepts that enhance marketing campaigns and stakeholder engagement.
• Proactively identify and resolve issues before and during events to ensure smooth execution and positive attendee experiences.
• Perform other duties as assigned.

Event Planner

Accounts Receivable

• Registrar Operational Support: Day-to-day operational assistance to the Registrar’s Office.
• Evaluate Transcripts: Determine the validity and accreditation of transcripts from high schools and post-secondary institutions.
• Handle Inquiries: Respond to student and department inquiries related to transcript collection and evaluations.
• Serve as a Liaison: Act as a bridge between internal and external stakeholders for transcript-related activities.
• Document Receipts: Record all received transcripts in the Campus Management System, adhering to compliance regulations.
• Assist with Student Issues: Resolve student issues and requests from various departments.
• Ensure Compliance: Audit documents related to student status changes to ensure completeness and compliance before processing. Ensure that all documents are compliant with institution and federal regulations. Uphold the Family Educational Rights and Privacy Act (FERPA), Federal Financial Aid guidelines (Title IV) and other applicable laws.
• Perform other duties as assigned.

Manager, Career Services – Externship

Site Administrator

Event Planner

Registrar Coordinator