UAB Medicine

Event Planner

UAB Medicine

full-time

Posted on:

Origin:  • 🇺🇸 United States • Florida

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Salary

💰 $60,000 - $65,000 per year

Job Level

JuniorMid-Level

Tech Stack

Go

About the role

  • Design, coordinate, and execute virtual and in-person events that foster engagement among students, alumni, faculty, and community stakeholders.
  • Coordinate and deliver virtual and in-person events—including community engagement campaigns, commencement ceremonies, and marketing initiatives—ensuring alignment with institutional goals and seamless experience for attendees.
  • Lead planning committees, particularly for Marketing-led events, and collaborate with internal teams to manage logistics, timelines, and execution.
  • Oversee assigned event budgets, ensuring cost-effective planning and execution while maintaining high-quality standards.
  • Partner with internal teams such as Communications, Creative, and the Event Manager to align event strategies with broader marketing and institutional objectives.
  • Research and coordinate with venues and vendors; manage logistics including A/V setup, catering, transportation, accommodations, and on-site support.
  • Plan and execute events tied to philanthropic and institutional initiatives, including day-of event support and logistics.
  • Create and maintain detailed event briefs, timelines, and communication plans; provide regular updates to the Event Manager and marketing leadership.
  • Contribute to development and pitching of new event concepts that enhance marketing campaigns and stakeholder engagement.
  • Proactively identify and resolve issues before and during events to ensure smooth execution and positive attendee experiences.
  • Perform other duties as assigned.

Requirements

  • Bachelor's degree or equivalent combination of education and experience.
  • 2 years of experience in event production.
  • Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.
  • Understanding of event marketing best practices.
  • Experience with reporting and analysis (Excel dashboards, Google Analytics).
  • Ability to support campaign tracking and measurement of return for marketing initiatives.
  • Demonstrate healthy and strong interpersonal and customer service skills.
  • Demonstrate problem-solving skills for triage of complicated business logic.
  • Ability to professionally communicate fluently in verbal and written English.
  • Ability to contribute to a diverse and inclusive work environment.
  • Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.
  • Preferred: Bachelor's degree in marketing, business, communications, or hospitality field.
  • Preferred: 5 years of experience in event related field with demonstrated proficiency.
  • Preferred: Experience with Monday.com or other project management software.
  • Preferred: Exceptional planning and organizational abilities to manage multiple tasks and deadlines effectively.
  • Preferred: Ability to work nights and weekend days when necessary for event support.
  • Preferred: Local to the Tampa Bay area for in-person event support, venue tours, onsite preparations, etc.
  • Compliance: Knowledge of applicable state and federal compliance requirements and ability to escalate compliance concerns.