Trace3

Accounts Receivable Specialist (Remote)

Trace3

full-time

Posted on:

Origin:  • 🇺🇸 United States • Florida

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Salary

💰 $21 - $32 per year

Job Level

Mid-LevelSenior

Tech Stack

ERP

About the role

  • Under the general direction of the Accounts Receivable Manager, the Accounts Receivable Specialist (ARS) will primarily focus on reviewing sales orders for billing, invoicing, and customer collections.
  • The ARS will primarily focus on ensuring cash receipts are applied to the appropriate invoice daily.
  • The CAS will collaborate with all areas of the business, which requires a great deal of collaboration with internal & external stakeholders. This position will require an agile mindset, the ability to execute change quickly, accurate data entry skills, and an eye for detail.
  • What You’ll Do:
  • Timely process cash receipts by ensuring payments are applied to the invoices according to the remittances
  • Communicate unapplied payments to internal and external customers when needed
  • Research & resolve unapplied payments
  • Contact customers to obtain remittances & for payment verification
  • Collaborate with internal stakeholders to implement solutions that enhance cash application efficiencies
  • Ongoingly analyze, track & monitor trends within the cash application process to identify areas of opportunity and develop strategies to improve the auto post rate & efficiencies.
  • Manage & research variances related to cash discounts
  • Research & reconcile misapplied & complex payment issues
  • Process credit card payments
  • Research credit card payment errors and discrepancies
  • Ensure all payments are reconciled in the ERP and bank daily & monthly
  • Document daily collection activities
  • Weekly prepare & present reports on cash application performance
  • Ensure files and transaction records are updated in a timely and appropriate manner
  • Qualifications & Interests:
  • A minimum of three years’ experience in Accounts Receivable/Billing/Collections.
  • Intermediate Microsoft applications required (Excel, Word & Outlook).
  • Basic knowledge of O2C (Order to Cash) cycle.
  • Strong customer focus experience with a result-oriented mindset.
  • Ability to work independently under minimum supervision.
  • Must demonstrate ability to manage multiple projects and heavy work volume within time constraints.
  • Ability to maintain duties with accuracy, consistency, and quality in a fast paced and agile environment.
  • Excellent written and verbal communication skills
  • Strong analytical, critical thinking & problem-solving skills to present alternatives or create actionable plans.
  • Comfortable initiating & leading meetings and executing agendas
  • Required Education:
  • High school diploma required
  • College degree in Accounting, Finance preferred or equivalent level of experience

Requirements

  • A minimum of three years’ experience in Accounts Receivable/Billing/Collections.
  • Intermediate Microsoft applications required (Excel, Word & Outlook).
  • Basic knowledge of O2C (Order to Cash) cycle.
  • Strong customer focus experience with a result-oriented mindset.
  • Ability to work independently under minimum supervision.
  • Must demonstrate ability to manage multiple projects and heavy work volume within time constraints.
  • Ability to maintain duties with accuracy, consistency, and quality in a fast paced and agile environment.
  • Excellent written and verbal communication skills
  • Strong analytical, critical thinking & problem-solving skills to present alternatives or create actionable plans.
  • Comfortable initiating & leading meetings and executing agendas