Toyota Tsusho Europe

Administrative Assistant

• Schedule monthly, weekly, and daily conference calls.
• Reserve conference rooms and arrange catered meals as needed.
• Coordinate and manage executive calendars, including General/Group Managers.
• Compile meeting agendas and requisite information for executive meetings.
• Collaborate with other EAs for committee and department meetings.
• Meet service level targets for responsiveness (typically, calendar management within 2 hours, urgent requests within 30 minutes).
• Arrange domestic and international travel (flights, hotels, ground transportation).
• Process expense reports accurately and on time using tools like Chrome River and FCM Travel.
• Maintain distribution lists and assist with departmental communications.
• Provide backup coverage for other EAs during absences.
• Support executives in different U.S. time zones; flexibility for remote/on-site work as needed.
• Partner with other administrative teams to ensure seamless operations.
• Use tools such as Outlook, Teams, and phone/text for communication.
• Complete onboarding within 1 week; fully operational in 3–5 months.
• Participate in necessary training such as Data Privacy, Antitrust, and quarterly courses via internal learning platform.
• Support contingency plans for sudden EA departures, sick leave, or technology failures.
• Adhere to NDA and Data Handling Agreements for sensitive information.

Executive Administrative Assistant

Security Engineer

• - Threat Intelligence gathering from various sources
• - Cybersecurity investigation of Toyota / Lexus App vulnerability/incident. (Application and Back End)
• - Support PSIRT Team with the investigation and tracking of identified vulnerabilities (in VVM Jira tool) to improve the security posture.
• - Coordinate with Stakeholders to determine/recommend appropriate remediations/mitigations to reduce security risks.
• - Tracking of remediation/mitigation progress (in VVM Jira Tool) with Product Leads / Scrum Teams to ensure risk reduction.
• - Ad-hoc support as a technical expert of PCG services and programs as required.

Product Cybersecurity Engineer

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operation as needed.

Analyst

• Provide ongoing support to the Regional Security Operations program.
• Maintain an effective 24x7 monitoring and detection services to internal and external clients.
• Act as the point of escalation for all security incidents; provide expert level feedback regarding current monitoring and ways to improve it.
• Act as the shift lead; fulfil this responsibility through leadership and guidance of ID team members, proactively prioritizing, identifying, analyzing and remediating threats.
• Ensure that the ID Analysts’ daily work activity is completed to the required quality levels and timelines, by verifying that their responsibilities are executed, in accordance with the expectations set by the ID Team Lead.
• Triage security incidents and perform in-depth analysis using Cyber Threat Intelligence, intrusion detection systems, firewalls and other boundary protection devices.
• Maintain an understanding of the overall threat landscape (cyber, malware, botnets, phishing, DDoS, physical).
• Provide 24x7 coverage to support the RSOC services; Participate in an on-call rotation.
• Train and mentor team members within the Incident Detection Team.
• Improve the effectiveness and efficiency of day-to-day operations.
• Assist with service requests from customers and internal teams.
• Assist with containment and remediation of threats during incidents. Use internal ticketing system to track investigated incidents and capture relevant details.
• Support Incident Response efforts as needed, including providing counsel, working with the IR team, as well as other involved stakeholders within the organization and customers to drive forward remediation activities.
• Conduct threat hunting activities based on internal and external threat intelligence.
• Create and update daily and monthly reports.
• Contribute to the creation of documentation to standardize processes and procedures, including playbooks to improve internal processes and procedures.
• Use investigation findings to identify gaps and recommend security posture improvements.
• Identify, recommend, coordinate, and deliver timely knowledge to support teams.
• Other tasks and responsibilities as assigned by leadership.

Executive Administrative Assistant

Product Cybersecurity Engineer

Administrative Assistant

Detection & Response Analyst