Provider Recruiter - Contract
Maven Clinic
Maven
Job Level
Mid-LevelSenior
Tech Stack
Maven
About the role
- Oversee day-to-day operations of Tapestry Europe Head Office in London, including facilities, maintenance, and vendor relationships
- Act as primary point of contact for Building Management and external suppliers
- Report and resolve maintenance issues to minimise disruption
- Ensure office compliance with UK Health & Safety regulations and corporate policies
- Manage hygiene and cleanliness standards across public areas, offices, and meeting rooms
- Coordinate Health & Safety training for corporate employees and onboarding
- Oversee DSE assessments and PAT testing schedules and support health & safety accommodations
- Facilitate new employee setup, including security access and entry cards
- Provide general administrative support to ensure a smooth employee experience
- Manage office supplies, budgeting, invoicing, and identify cost-saving opportunities
- Coordinate meeting room setup, catering, and post-event clean-up
- Plan and execute internal office events, managing logistics and suppliers
- Ensure front desk coverage and manage courier deliveries and incoming/outgoing post
- Maintain cleanliness and organisation across front-of-house and back-of-house areas
- Report to VP of Business Development & Real Estate Europe
Requirements
- Proven experience in office management, office administration, facilities coordination, and vendor management
- Exceptional written and verbal communication skills
- Strong organisational and planning abilities with excellent attention to detail
- Proactive, solutions-oriented, ability to take initiative and resolve issues
- Creative problem-solving skills and high resourcefulness
- Comfortable working under pressure and adapting priorities in a fast-paced environment
- Ability to manage multiple tasks simultaneously while maintaining accuracy and efficiency
- Proficient in Microsoft 365 (Outlook, Word, PowerPoint, Excel)
- Demonstrates professionalism, discretion, and confidentiality
- Self-starter, comfortable working independently
- Approachable and skilled at building strong relationships across teams and with senior stakeholders
- Knowledge of UK Health & Safety regulations, DSE assessments and PAT testing preferred (implied by responsibilities)
