State of Florida

Attorney

• Advocate for the safety, well-being, and permanency of Florida’s abused, abandoned, and neglected children
• Ensure Florida and federal legal requirements are met to secure permanent and safe homes for dependent children
• Collaborate with investigators and case managers to gather evidence necessary to support legal action
• Employ best practice litigation techniques to lead the nation in dependency advocacy

Senior Attorney

Operations

• Supervises shift workers in the Building Operations Center
• Monitors and adjusts Building Automation Systems
• Directs daily work activities of subordinates
• Addresses complex issues that employees cannot resolve
• Conducts orientation and on-the-job training for new call center employees
• Provides coaching and mentoring to enhance employees' skills
• Develops standards for customer interactions

Operations Control Center Supervisor

Designer

• Oversees / coordinates developing and preparing contract plans and specifications.
• Utilizes computer aided drafting and design (CADD) software in plans preparation and development.
• Ensures plans and specifications have been developed in accordance with appropriate design criteria, policy and procedures.
• Assembles roadway design plans, signing and pavement marking plans, signalization plans, lighting plans, No Passing Zone Studies (NPZ), typical section packages, scopes of work, design exceptions and variations, Intelligent Transportation System (ITS), and utility conflict reports to be used in phase reviews and other submittals on designated projects.
• Performs complex engineering/geometric calculations in the development of project design.
• Develops alignment and grade including horizontal curves and vertical curves.
• Determines bid items, associated quantities, and compiles quantity summaries.
• Develops special designs as required for intersections, maintenance of traffic, profile grades and other roadway design components with minimal supervision.
• Develops and updates project schedules with minimal supervision.
• Coordinates all related engineering functions by Department support offices.
• Provides independent technical support and design services for projects under construction.
• Performs Quality Control reviews, permits reviews, and Local Agency Program (LAP) reviews, as required to ensure plans have been developed in accordance with appropriate Federal and Department design criteria, policy and procedures.
• Prepares and presents design details and concepts at public meetings, local agency workshops and internal staff meetings.
• Responds to log letters and public records requests and communicates with public and other agency officials in writing and verbally.
• Assists in field reviews and field evaluation, data collection, and customer service request documentation.
• Provides technical guidance and knowledge of the design process as a primary member in a design group.
• Guides and supports designers in the completion of engineering assignments related to design processes, criteria evaluation, scope development and accurate estimate creation.
• Serves on Technical Review Committee (TRC) in consultant acquisition and Technical Advisory Group (TAG) for consultant design bid build, design/build projects, and alternative contracting.
• Assists in the development of scope of services and staff hours negotiations.

Roadway Designer IV

Procurement

• This is a supervisory position responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate.
• Responsible for the purchase of equipment, supplies, all IT, laboratory, audio-visual software and services in accordance with local and state laws, policies, and procedures.
• Responsible for reviewing purchase requisitions in My Florida Market Place (MFMP) or Ariba on Demand (AOD) for accuracy, correctness, and completeness in accordance with local and state procedures within the specified timeframe.
• Knowledgeable of State Contracts and Purchasing Card requirements and applies when appropriate.
• Applies appropriate purchasing methods for seeking quotes and recommended awards.
• Ensures requester's specifications are met.
• Ensures required documentation for all purchases is received and maintained.
• Reviews, recommends updates, or processes purchase requisition within two business days of receipt.
• Provide technical support and review to the Purchasing Department, by tracking specific Purchasing indicators to ensure state and department compliance of F.S. 287, mainly monitoring and assisting with the review of purchasing activity under the Category II threshold.
• Coordinate policy and procedure reviews and serve as team lead on newly implemented purchasing projects.
• Serves as the liaison between DOH-Pinellas and Central Office Purchasing Office assisting employees remain in compliance with requirements ensuring information requests are completed within 24 hours.
• Maintains a working knowledge of MFMP/AOD and creates Purchase Requisitions for Administrative Services authorized to have a Purchasing Card maintaining receiving log files and remaining in compliance with Florida Statutes including 215.422.
• Attends conference calls regarding Purchasing and MFMP updating MFMP training as necessary.
• Maintains lines of communications open between all Health Centers and departments to ensure all have the latest information on products and services.
• Confers with department heads to determine unusual commodity needs in terms of quality, quantity, and type of equipment.
• Assist Finance Department to ensure all encumbrances are current and that all blanket purchase order amounts are correct and able to cover anticipated changes.
• Has almost daily communications vendors to ensure current pricing and product availability.
• Assist all departments in resolving problems with receiving pricing/billing and vendors.
• Provide and conduct MFMP/AOD training and update classes at least 4 times a year to improve the understanding and function of the MFMP/AOD to all new employees.
• Keep all MFMP/AOD users informed of changes and update.
• Works with requesters in DOH-Pinellas and serves as the liaison with Central Office Purchasing Office with the preparation of Invitation to Bids (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN) including writing bid specifications and vendor bid list.
• Prepares and places legal advertisement in accordance with FS 287.
• Assist in the planning of all work and training procedures.
• Assist with bid opening and posting.
• Maintains vendor contract and price quotations.
• Makes routine efforts to seek out new sources for minority vendor participation requesting yearly updated quotes to ensure best company is awarded service contracts.
• Coordinates Blanket/Annual agreements for commodities and services.
• Maintains an accurate log and reviews routinely to ensure agreements are renewed prior to expiration.
• Obtains DOH Contract Management certification and works closely with supervisors to prepare Statements of Work (SOW) for contracted services ensuring all conditions of purchase request and deliverables are clearly defined to meet the original intent ensuring consequences to the vendor are established.
• Completes Contractual Services Forms as required.
• Act as a P-Card holder and Purchase Card reviewer, responsible for approving and reconcile all charges in P-Card Works for maintenance and copy machine within 48 hours.
• Process all incoming invoices for Maintenance staff purchase and forward to finance for the payment within 48 hours.
• Responsible for preforming monthly reconciliation of the Credit Card Charges log report within the specified timeframe.
• Responsible for preforming monthly reconciliation of the vehicle logs to the general office within the specified timeframe.
• Performs other duties as requested and act as a back-up to General Services Manager supervising staff and preparing special requests including Health Exemptions and Advance Payment requests.
• Acts as Finance/Administration Section Chief during an emergency or point of dispensing response.

Purchasing Supervisor

Accountant

• This is a professional position.
• It includes responsibilities linked to procedures adopted by the Department, the Division and the Bureau.
• This position shall use, comply with, and if needed, improve these controls and suggest updates to the procedures in the performance of duties.
• This position will assist the Administrator to efficiently and effectively achieve all operating objectives.
• This position will also assist the Administrator in accomplishing the Chief Financial Officer’s constitutional and statutory duties of accounting for state funds.
• Ensure that the annual budget, daily budget amendments, emergency budget amendments, and other budget-related activities are precisely accomplished in compliance with Legislatively mandated laws, statutes, and rules.

OPS Professional Accountant Specialist

Analyst

• Initiating and responding to requests
• Coordinating with internal and external partners
• Researching and resolving case issues
• Gathering information and analyzing case data to determine next steps
• Assisting customers
• Interacting with legal services providers, other states, employers, and other business partners
• Making decisions based on case information and providing documentation

Child Support Case Processing Analyst

IT Support

• Implements and deploys behavioral programs designed for each resident in an appropriate, fair, and impartial manner.
• Ensures that all activities associated with the residents are documented and filed in the appropriate residence chart in accordance with Agency protocol.
• Immediately notify the supervisor of any issues associated with the resident(s).
• Performs 1:1 Specials in accordance with Agency protocols, ensures that appropriate and required documentation is completed in a timely and accurate manner and works with individual resident(s) as assigned or required.
• Confers with unit supervisors concerning behavioral problems of resident(s) and assists in planning corrective measures.
• Cooperates with the supervisors of wards or units ensuring that the developmentally disabled are being adequately cared for and are receiving prescribed care and training.
• Makes daily rounds of the assigned wards or units for safety and sanitation issues and reports findings in accordance with Agency policy or procedure.
• Maintains Crisis Prevention and Intervention certification and provide program techniques.

Residential Unit Specialist – F/C

• The Accountant I position involves the application of professional accounting techniques to a variety of fiscal transactions in the Accounts Receivable Department.
• Incumbents will provide support in the daily financial operations of the organization.
• Incumbent will adhere to all Accounting State and Local guidelines.
• Cash Management Revenue Liaison for the cashiers in the clinics and satellite offices.
• Conducts, at a minimum, quarterly audits of change drawers and reports any discrepancies to supervisor.
• Prepares Cash Audit reconciliation report and uploads to Central Office SharePoint.
• Track promotional items Revenue.
• Verifies that the daily cash count balances to system generated reports in Environmental Health, Vital Statistics and HMS.
• Assists with daily counting cash under dual control and prepares checks and cash for deposit.
• Performs revenue reconciliation as needed.
• Assists with refund application process.
• Responsible for generating revenue reports from FLAIR/PALM in order to reconcile journal entries.
• Uploads payment documents to Billing Hub SharePoint site.
• Monitors site daily to ensure payments have been posted, and processes fiscal transactions in State Accounting System for deposit after posting.
• Monitor financial transactions to ensure that all Health Department revenue, refunds and reimbursements are properly entered into the State Accounting system.
• Monitors Accounts Receivable Control Account which contains accounts receivable and bad debt data to ensure that the amounts owed are collected accurately and fully.

Accountant I

• Initiating and responding to requests
• Coordinating with internal and external partners
• Researching and resolving case issues
• Gathering information and analyzing case data to determine next steps
• Assisting customers
• Preparing for and attending Court
• Interacting with legal services providers, other states, employers, and other business partners
• Making decisions based on case information and provided documentation

Manager

• Communicating with, motivating, training, and evaluating employees
• Planning and directing employees’ work
• Participating in employee training, supervision and discipline
• Supervising the staff in fiscal, purchasing, and property procedures and policies
• Coordinating work schedules and assignments
• Identifying maintenance needs through daily inspections
• Maintaining maintenance schedules and supervising the staff to ensure maintenance on a daily, weekly and yearly basis is regularly performed
• Meeting the public, interpreting the resources, facilities, and services, resolving problems, and providing for good public relations

Resident Assistant Park Manager

• Prepares, mails, and tracks legal notices to clients that identify their budget amount, services, and basis for significant additional needs decision and requests for additional information.
• Notifies Regional offices and Waiver Support Coordinators about matters related to waiver and cost plan reviews.
• Obtains daily information from the agency’s data system, identifies action steps to be taken for client-specific cases, and assigns to appropriate review staff and supervisors.
• Tracks multiple activities related to the waiver, significant additional needs, and iBudget, including follow up and research related to specific cases with Region and Waiver Support Coordinators.
• Enters critical budget information and other data into the agency data systems which allows individuals to access services.
• Prepares hearing packets for significant additional needs.
• Performs administrative and clerical duties related to significant additional needs and the iBudget Waiver.
• Performs other duties as assigned.

SANS Analyst

• Performing customer support for child support cases
• Initiating and responding to requests
• Coordinating with internal and external partners
• Researching and resolving case issues
• Gathering information and analyzing case data to determine next steps
• Assisting customers
• Interacting with legal services providers, other states, employers, and other business partners
• Making decisions based on case information and provided documentation

Case Processing Analyst

• Gather and analyze data related to maintenance activities, construction projects, resource utilization, and performance metrics.
• Develop and implement tracking systems that provide real-time visibility into maintenance operations and construction projects.
• Generate regular reports and actionable insights to support decision-making and continuous improvement initiatives.
• Work closely with maintenance teams, project managers, and other stakeholders to ensure alignment and efficient resource allocation.
• Provide training and support to teams on the use of analytics tools and tracking systems.

Government Analyst – Central Office

Consultant

• Enters, maintains, and removes all tangible and real property (State and Cooperative Agreement) records in the system of record (e.g. FLAIR/PALM)
• Tracks and monitors all property over $5K in value, as well as under $5K (Deemed by State Quartermaster) in system of record, as well as Master Excel Spreadsheet/manual tracking of date of issuing property out, inventory annually, and transfers between Directorates and returning property.
• Issues tags and tag numbers to each piece of property along with filling out proper documentation (FNG Form 4 and FNG Form 4A)
• Coordinates with Directorates and Armory Managers in the transfer of property or the removal/disposition of surplus equipment. (Tracking and submittal to property board for approval).
• Donates surplus property or equipment no longer needed to local agencies or non-profit organizations.
• Process the annual depreciation report.
• Reviews all Purchase Orders between Armories, Camp Blanding and St. Augustine locations.
• Makes corrections to purchase orders and ensures correct codes are being entered into MyFloridaMarket.
• Request proper paperwork and information concerning Purchase Orders and Property between SQM Purchasing, Finance and Accounting, CFMO, Directorates and Armory Managers.
• Prints inventory reports to distribute between four positions and oversee to completion. Enters inventory dates for each tag number for all armories.

Property Consultant

• Work as a Clerical Specialist in St. Augustine office
• Handle clerical tasks related to criminal law
• Collaborate with team

Senior Attorney

Operations Control Center Supervisor

Roadway Designer IV

Purchasing Supervisor

OPS Professional Accountant Specialist

Child Support Case Processing Analyst

Residential Unit Specialist – F/C

Accountant I

Child Support Case Processing Analyst

Resident Assistant Park Manager

SANS Analyst

Case Processing Analyst

Government Analyst – Central Office

Property Consultant

Clerical Specialist II