State of Florida

Analyst

• Supports district/Turnpike staff in providing quality construction project cost estimates and contract bid reviews and analyses.
• Develops and maintains desk procedures and templates for bid review and analysis activities.
• Prepares bid review and analysis packages for Central Office Let (Class 1) contracts.
• Assists the districts/Turnpike with conducting bid reviews and analyses for district let (Class 7 and 9) contracts.
• Tracks and reports on construction cost performance, troubleshoots issues, and performs other analysis related to construction cost.
• Reviews annually with the districts/Turnpike their construction project cost developed for the 5-year Work Program.
• Ensures that all projects have properly documented construction project cost in a forecasting and project cost system and comply with other requirements.
• Coordinates with districts/Turnpike on review findings.
• Analyzes construction cost data for patterns and trends for use by Forecasting and Project Cost Office, districts, FHWA, and management.
• Utilizes systems and tools (Excel, Power BI, AASHTOWare Project) to create, maintain and update reports and graphs related to project cost data.
• Reporting and data analysis to create and update FHWA Bridge Report, concrete pavement report, Construction Cost Indicators, Production Management/ performance measures, structures, resurfacing, and construction costs.
• Reviews plans, specifications, and preliminary construction project cost of projects scheduled for advertisement to determine the percentages of work in the various categories to establish the required prequalification work class for the prime contractor.
• Coordinates with other offices and assists in conducting training related to work class.
• Provides technical construction cost development support to the districts/Turnpike.
• Assists in conducting quality assurance and quality control reviews of the districts/Turnpike construction project cost development and bid review analysis preparation process
• Assists in developing and conducting construction cost development and bid review and analysis training.

Project Cost Forecasting Analyst

Procurement

• Assist in preparing and posting formal competitive solicitations (RFPs, ITBs, ITNs) and informal solicitations (RFQs).
• Manage the filing and tracking of all procurement-related documents.
• Solicit Requests for Quotes from multiple sources (vendors, online, State Term Contracts, etc.).
• Participate in cross-training initiatives to provide backup support for all staff members within the Office of Procurement and Contracting as necessary.
• Support the drafting and review of contracts, amendments, and task orders, ensuring all necessary documentation is included and compliance with state regulations is upheld.
• Organize and facilitate public meetings, pre-bid conferences, and public openings, ensuring all proceedings are documented and communicated effectively.
• Assist in creating bid tabulations, reviewing bids for compliance with requirements, and compiling recommendations for contract awards based on assessed responsiveness and responsibility.
• Monitor and ensure adherence to applicable purchasing policies and procedures, providing guidance to staff on best practices related to procurement processes.
• Assist in developing training materials and conduct training sessions for FDEM staff on procurement processes, guidelines, and tools, including the use of procurement software.
• Act as a liaison between departments and vendors, coordinating discussions on procurement needs, addressing technical requirements, and resolving any arising issues or disputes promptly.
• Maintain organized and accurate procurement and contract tracking logs and files, ensuring easy access for team members and leadership.
• Review purchase orders in MyFloridaMarketPlace (MFMP) for accuracy, proper coding, and attached documentation, providing any necessary corrections.
• Conduct research and prepare data reports on procurement activities, project statuses, and contract compliance as needed.
• Assist in the development of scopes of work for complex projects, ensuring alignment with goals and compliance with state expectations.
• Collaborate in planning initiatives aimed at improving procurement and contracting processes, contributing to the enhancement of overall operational efficiency.
• Serve as back up to the FACTS/FFATA Administrator for all processes related to the FACTS/FFATA systems, including but not limited to data entry (batching or manual record entry).

OPS Procurement & Contracts Coordinator

Legal Assistant

• The legal secretary is responsible for composing and typing correspondence, detailed reports and charts, memoranda, etc., using a personal computer.
• The legal secretary is also responsible for establishing and maintaining a comprehensive office filing system, preparing travel arrangements, scheduling meetings, and preparing materials for supervisor's use.
• A variety of working relationships are established within the Guardian ad Litem Office, and in state courts system personnel, vendors, judges and non-judicial officers, and the general public.
• The legal secretary works independently and must exercise discretion in dealing with confidential and sensitive information.
• Work is performed under general supervision of the Supervising Attorney.

Legal Secretary

Data Analyst

• Within the Office of Inspector General (OIG), under the supervision of the Audit Director, the Data Analyst assists the internal audit team to determine the types of data analytics that may be performed on various audit and advisory engagements.
• Identifies and obtains data.
• Corrects or removes errors, inconsistencies, and inaccuracies within a dataset.
• Develops analytical dashboards, utilizing data mapping, mining, conversion, integration, and statistical data analysis.
• Interprets analytics to determine whether potential exceptions exist and communicates the results to the internal audit team.
• The incumbent is expected to prepare reports containing the results of the work performed.
• Engagements are conducted in accordance with the professional auditing standards specified in section 20.055, F.S.
• Follow the Department of Revenue Standards of Conduct, model ethical behavior, and demonstrate the Department’s mission, vision and values in all activities.
• Provide excellent customer service, maintain a professional demeanor, and strive for continual improvement at all times.
• Comply with ethics-related policies and procedures.
• Show concern for others through demonstrated action.
• Contribute to a working environment based upon Department of Revenue values that is free of harassment or intimidation and that is conducive to a pleasant and productive atmosphere.
• The individual in this position must be extremely trustworthy, as responsibilities allow access to all confidential personnel, tax and child support records, data, and other information of the agency.
• Employ discretion, independent judgment, resourcefulness, versatility, and initiative using a variety of professional skills and techniques to reach conclusions and findings.
• Assist OIG processes with data analytics related to management services and investigative projects.
• Complete the required hours of continuing professional education training and maintain documentation for verification.

Attorney

• Managing the recruitment and hiring process for the circuit, including coordinating on-campus interviews with Law Schools.
• Job applicant review, scheduling and coordinating interviews, reference verification, and employment verification.
• Background screen coordination and scheduling and conducting new hire orientation.
• Providing technical and administrative assistance to all staff members regarding Human Resources functions in the office, including assistance with employee benefits, employee relations issues, and policy interpretation.
• Performing duties with a professional demeanor, excellent communication, and multitasking ability.

Human Resource Specialist II

Accountant

• Provides logistical support to the WIC program
• Serves as the purchasing agent and provides accounting, auditing, invoicing, payment and budgetary support functions for the WIC project and other agreements
• Assists in the preparation of the program's annual operating budgets and agreements that impact the budgets
• Monitors budget performance of various contracts and agreements in established financial systems
• Maintains and balances payroll records for WIC staff
• Reconciles and maintains fiscal records for agency staff
• Prepares the WIC and Breastfeeding Peer Counselor (BPC) monthly reports of program operations
• Processes purchases orders, manages lease agreements and any other related purchases and expenses for the program
• Completes mandatory meetings and trainings as designated by State, Federal, WIC, and local authority by deadline assigned.

Accountant II

Payroll

• Serves as Manager for the Division of Waste Management’s Financial Management and Procurement Program.
• Responsible for overseeing all aspects of the Division’s legislative budget, purchasing, procurement, and financial oversight.
• Monitors work performance of direct reports, including periodic written evaluations and discussions; counseling to develop skills and correct deficiencies.
• Assists the Division Director and Assistant Division Director in the development of Division policies, programs, budget, planning, legislation, rulemaking, and audits related to financial management and procurement.
• Reviews all contracts and contract review forms and grant documents received for completeness.

Financial Administrator – SES

Manager

• Provides direct supervision and leadership to assigned staff.
• Planning and directing work assignments, setting clear expectations, evaluating performance, and ensuring staff are trained, supported, and performing effectively.
• Communicating with, motivating, and developing employees while exercising authority to hire, assign, reward, discipline, or recommend personnel actions.
• Oversees Emergency Support Functions (ESF) 4 and 9 in alignment with the State Comprehensive Emergency Management Plan.
• On-call for emergency deployment under Chapter 633, Florida Statutes, and may respond to the State Emergency Operations Center (SEOC) or disaster-impacted locations.
• Leads coordination efforts for domestic security and homeland security initiatives.
• Develops procedures, manages response data systems, monitors real-time incidents, and supports operational training.
• Prepares reports, delivers presentations, and participates in policy discussions that impact emergency management operations.
• Contributes to strategic planning and capability development across domestic security functions.
• Develops and monitors program budgets, prepares funding requests, and oversees expenditures.

Emergency Manager II

Mechanical Engineer

• Manages, coordinates, and performs special assignments in the Design Resource & Technology Group of the Structures Design Office
• Produces and maintains the Structures Design Office's software programs
• Serves as a technical resource for solving complex structural problems
• Assists in the development of revisions/updates/additions to the Florida Department of Transportation (FDOT) Manuals and other specifications
• Reviews technical changes to the American Association of State and Highway Transportation Officials (AASHTO)
• Performs research of existing documentation to develop design policies and specifications
• Identifies research needs related to structures
• Manages and/or reviews technical research projects on a state and national level
• Manages assigned consultant's Task Work Orders (TWOs)
• Coordinates and administers the technical review of Approved Products List (APL) applications

Structures Design Engineer III

Journalist

• The essential function of the position within the Sixth Judicial Circuit is to stenographically report court proceedings and produce transcripts on a timely basis.
• The position is responsible for reporting court proceedings, performing research, proofreading, and editing reported proceedings to produce quality transcripts.
• The employee possesses the ability to report testimony at the industry standard required speed and accuracy, the ability to operate a stenographic machine, read back testimony in open court, as well as the ability to timely produce transcripts and meet deadlines.
• The position works under general supervision, independently developing work methods and sequences.

Court Reporter II

Systems Engineer

• This position assists in the execution of the Department of Financial Services’ responsibilities for the Florida PALM Project
• Serves as a state subject matter expert and exercises discretion and independent judgement
• Assists in the formulation of policies and procedures that affect budgeting, accounting, auditing and reporting of public funds
• Working collaboratively with Florida PALM team members, DFS business owners, state agency business owners, enterprise business owners and other stakeholders to ensure functional designs meet business needs
• Defining and developing production support processes that require action by the Florida PALM functional teams.

Computer Systems Analyst IV – Business Analyst

Consultant

• Mentoring and training to team members
• Initiating and responding to requests
• Coordinating with internal and external partners
• Researching and resolving case issues
• Gathering information and analyzing case data to determine next steps
• Assisting customers
• Interacting with other states, employers, and other business partners
• Making decisions based on case information and provided documentation

Child Support Case Processing Consultant

Compliance

• This position is located within the Bureau of Compliance of the Division of Condominiums, Timeshares and Mobile Homes.
• This in-office position is a part of the investigative team and is responsible for analyzing and investigating incoming complaints for alleged violations of Florida Statutes and Board Rules regulated by the Department.
• The incumbent in this position is responsible for examining and evaluating complaints against condominium, cooperative and timeshare associations.
• Conducts investigations regarding a wide range of complex issues, in accordance with the Bureau of Compliance procedures, to determine compliance with the Florida Statutes and Florida Administrative Code, pursuant to chapters 718, 719, and 721, Florida Statutes.
• Analyze and review complaints to determine if sufficient evidence was provided to move forward with an investigation, prepare investigative memos/reports, interview witnesses, and gather evidence.
• Conducts authorized travel and maintains investigative files; Requires consistent, timely, and precise updates and responses in either written or telephonic communication with complainants and subjects regarding complaints, updates, and inquiries submitted to the Division regarding cases, the Division program area, or any other types of inquiries assigned.
• Performs other related duties and assignments as required, including, but not limited to, learning and maintaining a general knowledge of Departmental and other related state agencies’ functions to initiate referrals of appropriate complaints to the applicable Departmental Division or state agency, as needed.

Regulatory Consultant

Customer Support

• Provide assistance with administrative and accounting activities relating to the Financial Services Office.
• Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
• Scan, index and convert payment documents to required electronic format for storage and retrieval.
• Maintain files in a current and accurate condition.
• Archive prior year files and maintain record retention documents in accordance with procedure.
• Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
• Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices.
• Maintain property disposition files in accordance with departmental guidelines.
• Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property.
• Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.
• Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes.
• Process other warrants that may require special handling as directed.
• Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
• Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
• Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
• Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Financial Services Support Specialist

• Provides statewide oversight of capital construction projects and facility operations
• Conducts facility inspections and monitors compliance with contracts, codes, and Department standards
• Coordinates with district leadership, facility administrators, contractors, and regulatory agencies
• Reviews and negotiates change orders; assists with dispute resolution and project closeout
• Supports development and monitoring of preventive maintenance and long-range facility plans
• Assists with Fixed Capital Outlay (FCO) budget preparation and statutory compliance (F.S. 216)
• Participates in consultant selection, contract negotiations, and scope development
• Serves as a subject-matter expert in construction methods, building systems, and life safety
• Prepares reports and provides technical guidance to contract managers and leadership