State of Florida

Legal Assistant

• Thoroughly reviews paperwork of pro se family litigants for accuracy and completeness.
• Notarizes and stamps petition, answer/waiver, and other family law forms prior to filing.
• Assists in the identification of problems and needs of the unit.
• Research databases and identifies related cases as needed.
• Sells packets to pro se litigants representing themselves in family court; issues receipts and records receipt number on each packet.
• Checks case information in the computer to provide information to pro se litigants.
• Provides procedural guidance and general court information to pro se litigants.
• Provides information to other divisions and the public, applying significant knowledge of the Self-Help Program and court policies.
• Provides information to the general public regarding Self-Help Program services, location and hours of operation.
• Assists in the identification of problems and needs of the unit and engages in both short and long term planning.
• Performs related work as required.

Legal Secretary II – Self-Help Paralegal, Family Court Division

Operations

• Provides independent support to the 16 WIC locations in Miami Dade County
• Ensures the WIC locations receive supplies, equipment, administrative and educational forms, and material needed to assist the WIC clients
• Assists with the maintenance of equipment, furniture, fixtures as well as minor facilities repairs and moving
• Receives, sorts the materials, and supplies and reports discrepancies to the purchasing agent
• Unpacks and stores supplies and materials in the assigned shelves as per warehouse store map observing safety shelving storage procedure
• Packs weekly administrative forms and materials, nutrition education pamphlets and office supplies for delivery to the units according to the supply lists request
• Sort and process packing slips forms enabling the receiving and delivery process
• Inventories on hand supplies, nutrition education pamphlets, administrative forms, and equipment
• Completes minor repairs/maintenance for units
• Performs all other duties as assigned

Storekeeper I

Manager

• Directly responsible for the implementation and direction of all state forestry activities of the Perry District.
• Overall responsibility for the unit's four County forest fire prevention, detection, and suppression programs; administration and directing activities in Dixie, Lafayette, Madison, and Taylor counties.
• Communicating with, motivating, providing, or coordinating training, and directing the work of subordinates.
• Completing timely performance appraisals, developing accurate work plans, and timely approving attendance and leave for each subordinate.
• Managing budget/dollars/resources efficiently and accountably.

Forestry District Manager – DACS

• Manages the Final Estimates Office at Treasure Coast Operations and ensures that all calculations and/or field measurements for pay quantities are complete, mathematically correct and are substantiated by field records (Tally Sheets, Field Books, Plan Dimensions) or other forms of acceptable site records utilizing risk based statistics for all projects in the cost center.
• Updates contract authority, adds equipment and personnel lists to contracts.
• Oversees preparation of the Final Estimate Package for each assigned project and ensures the Final Estimate is prepared in compliance with the Basis of Estimates Manual, Construction Projection Administration Manual, Field Standards for Final Estimates Manual, contract specifications and other related documents.
• Performs and oversees on-site field reviews on project sites for all active construction projects to assist project personnel in preparing and obtaining procedurally, correct records and documentation for final pay records.
• Interprets plans and specifications, recognizing and correcting design errors and/or omissions, identify, analyze, document and negotiate contract changes and contract claims.
• Performs technical functions such as: attending training seminars, researching policy, procedures and directives, Design Standards, and Specifications.
• Review and comment on proposed design and specification changes.
• Reviews and establishes that quantities are summarized, area computer outputs and cross sections are verified and coordinate bound.
• Verifies that the final quantities have been correctly transferred to the final estimate form.

Resident Final Estimates Manager

Learning and Development

• Coordinate and instruct the basic recruit training program, including first-aid, firearms, and defensive tactics, while mentoring and supporting new officers.
• Provide expert instruction and training across the state, ensuring all recruits are proficient and up-to-date with the latest practices.
• Work closely with institutional staff, FDLE, and external training academies to support and train new officers, while maintaining clear and consistent communication.
• Keep training records updated, assist in audits, and ensure all training activities comply with laws, rules, and departmental policies.
• Conduct research, analyze training data, and contribute to the development of training policies and procedures, staying abreast of changes in department procedures, rules, and laws.

Research and Training Specialist

Paralegal

• Assisting lawyers in the Children’s Legal Services program by preparing legal documents
• Scheduling court events
• Filing and serving legal documents
• Preparing discovery
• Maintaining case files
• Maintaining court calendars
• Maintaining litigation timetables
• Filing pleadings and other legal documents with the clerk of court
• Performing legal research for attorneys, subject to supervision
• Coordinating inter-agency and intra-agency legal functions
• Performing notary functions
• Attending hearings to assist counsel
• Assisting witnesses with court proceedings
• Entering data timely and accurately into statewide databases

Paralegal Specialist

Executive Assistant

• Responsible for the more sensitive and complex cases, including class action lawsuits, which deal with the Governor and Cabinet, legislators, agency heads, prosecutors, public defenders, and judges.
• Responsible for coordinating and authoring trial and appellate briefs, motions, and other legal pleadings on major issues of statewide importance.
• Prosecute and defend civil litigation on behalf of state agencies and officials in all federal and state trial and appellate courts, as requested and as provided by law.
• Handle settlement negotiations, pleadings, pre-trial, jury and non-jury trials, post-trial and appellate practice.
• Research and draft motions, answers, replies, interrogatories, memoranda, briefs, opinions, orders and other miscellaneous pleadings and documents.

Senior Assistant Attorney General – DLA

• Conduct routine access visits and investigating complaints about services in long-term care facilities
• Enters complaint, case, and assessment information in web-based documentation system
• Tracks incoming reports and information such as Adult Protective Services reports
• Following certification as ombudsman, travels to facilities and conducts assessments as needed
• Conducts interviews, reviews documents, and writes reports of findings

Quality Control Analyst

Compliance

• Reviews, evaluates, and processes Chapter 499 applications and recommends approval or denial of applications.
• Accurately enters all required data into the licensing and imaging system.
• Communicates daily with the public, department officials, other state agencies and the private sector regarding permitting requirements.

OPS Regulatory Specialist

Counselor

• Provides or arranges for services, as necessary, to maintain the client in the least restrictive residential setting
• Serves as team leader in jointly staffed cases
• Completes detailed client assessments and service plans on each client and provides or arranges for all services identified in the service plan
• Visits clients regularly, documenting observations and revisiting client assessments and service plans, as necessary, and monitoring the provision of services
• Counsels with clients, care givers, and/or significant others in terms of available services, adjustment problems, and/or major changes/transitions in life situations
• Provides counseling and guidance services to the more difficult cases
• Counsels families and guardians of residents and patients in adjustment problems and pre-release activities
• Participates in team diagnostic and technical staff conferences
• Implements, coordinates, and conducts a drug abuse counseling program at a correctional institution
• Serves as a member of the institution classification team of inmates participating in the drug abuse program
• Provides court related victim/witness services such as accompanying the victims to trial
• Explains the criminal justice process to victims
• Reviews incident/offense reports on a daily basis and assesses the needs and makes recommendations for community resources
• Serves as a liaison between the victim and Florida Highway Patrol, courts, social service organizations, the State Attorney's Office, the Florida Network of Victim/Witness Services and the National Organization of Victim Assistance
• Provides liaison with the institutional medical staff for referral of inmates in the drug abuse program for appropriate medical treatment
• Writes social history reports and assessments on new mental health program clients.
• Performs related work as required.

Human Services Counselor III

• Implements training for in-service and requested statewide courses for implementation at the detention centers
• Reviews course and program content for adherence, compliance and needs of the detention centers and agency
• Implements effective course and program evaluation strategies and instruments
• Conducts internal job task analyses and quarterly inspection reviews in preparation of annual audits
• Plans, coordinates and presents at statewide and regional conferences, meetings and workshops with trainers, subject matter experts, and juvenile justice staff
• Confers with appropriate personnel to ensure successful functioning of newly implemented systems and procedures
• Participates in related special projects and workgroups
• Serves as a statewide trainer that provides in-person training to facilities based on assessed needs
• Adheres to all rules and policies and implements continuous quality and process improvement efforts
• Performs other related duties as required

Operations Coordinator

Attorney

• This position reports to the Chief of Staff of the State Attorney’s Office (SAO) or designee and is responsible for the day-to-day implementation of the communications and public relations plan for the SAO, along with necessary marketing, graphic design, and social media content, contributing to the development and management of internal and external website content and appearance.
• Work may include preparation of video content, graphics, presentations, speeches, talking points, print materials, and other documents as assigned.
• Employee must be able to establish priorities and schedule workflow.
• Work with the communications team to research, craft, develop, and implement an Integrated Communications Plan to advance the SAO’s brand identity, broaden awareness, and increase the visibility of the SAO’s mission, programs, and priorities across key stakeholder audiences.
• Create video content from inception to presentation, including writing, shooting, producing, and editing.
• Assist with development of strategy and plans for proactive and reactive communications related to media and agency social media channels.
• Ensure that external communications align with the voice of the State Attorney and the office.
• Ensure universal quality communications.
• Keep messaging relevant, relatable, and responsive.
• Develop executive-level speeches and presentations.
• Draft press releases in coordination with the communications team.
• Responsible for grammatical and stylistic accuracy, consistent with AP Style.
• Write effectively and compellingly to convey impactful information and present the office in a manner consistent with the SAO’s mission and culture.
• Execute the office’s communications and social media strategies via the agency’s website, Intranet, social media channels, and other methods as prescribed.
• Contribute to the SAO’s media strategy and public outreach through social media content creation and planning.
• Recommend best practices in social media to optimize engagements and traffic and maximize Search Engine Optimization (SEO).
• Write, edit, and review content for external marketing and communication materials, including brochures, flyers, and other materials.
• Help design and draft content for SAO annual reports.
• Plan, research, develop, market, produce, present, and write promotional, educational, instructional, and informational material regarding agency or division programs.
• Maintain and operate assigned video and audio-visual equipment as required.
• Ability to understand and interpret laws, rules, regulations, and policies applicable to the unit to which assigned.
• Assist in the coordination of the State Attorney’s public events and in preparation of briefing materials.
• Generate and manage reports for the communications team and State Attorney as requested.

Public Information Officer I

Administrative Assistant

• Supervises employees spending the majority of time communicating with, motivating, training, evaluating, planning and directing work of employees.
• Manages the overall administrative functions of the office.
• Plans, coordinates, and organizes work assignments and projects.
• Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations.
• Maintains confidentiality on all issues.
• Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc.
• Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents.
• Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
• Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure.
• Assists the Manager in monitoring and administering the Office budget for purchases and or rate management.
• Processes correspondence and requests for staff and management.
• Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.
• Coordinates, schedules and sets up conferences and meetings for the Office/Section.
• Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Performs special assignments, research, and report preparation.
• Proofreads reports and correspondences for staff.

Administrative Assistant II

Accounting Manager

• Assist in researching outstanding debt related to chargebacks or returned payments.
• Assist with inquiries on refunds, debt payments, inventory audits, and billings within Revenue.
• Assist with office workload across all Revenue units.

Accounting Clerk

Analyst

• The employee will create an environment that cultivates people and transforms teams by increasing transparency and providing and/or seeking opportunities for professional development.
• The employee actively works to demonstrate the qualities of being humble, hungry, and smart and leads others to embody the same.
• The team member lacks excessive ego, shares credit, is self-motivating, and exercises good judgment and intuition around the subtleties of group dynamics.
• This position is responsible for quality control of service delivery to the residents of Tacachale.
• The incumbent performs analytical assignments related to the Department’s quality assurance and Risk Management initiatives and projects serving individuals with developmental disabilities.
• Conduct quality improvement audits and validation probes and follow up accordingly as needed.
• Provide feedback to facility directors, residential services and professional service providers.
• Advise Risk Manager and stakeholders on monitoring programs, level of compliance with relevant standards, and effectiveness of corrective actions.
• Complete special projects and special investigations as assigned by the Center Administrator and the Risk Manager.
• Prepare concise, logical and complete written reports in the designated timeframe.
• Monitor AHCA Tags and trends to assist residential facilities with preparation for licensing.
• Serve as a designee for Workers’ Compensation in the absence of the Workers’ Compensation Coordinator or the Risk Manager.
• Utilize various computer programs with tracking systems, spreadsheets, progress notes and other processes as needed.
• Follow-up with new employees to identify training needs and challenges that lead to employee dissatisfaction, job failures, and separation.
• Develop solutions to improve work force retention.
• Attends and participates in committee meetings and training as assigned.
• Performs other related duties as required.