State of Florida

Financial Services Support Specialist

State of Florida

full-time

Posted on:

Location Type: Office

Location: Miami • Florida • United States

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Salary

💰 $39,228 - $50,765 per year

About the role

  • Provide assistance with administrative and accounting activities relating to the Financial Services Office.
  • Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
  • Scan, index and convert payment documents to required electronic format for storage and retrieval.
  • Maintain files in a current and accurate condition.
  • Archive prior year files and maintain record retention documents in accordance with procedure.
  • Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
  • Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices.
  • Maintain property disposition files in accordance with departmental guidelines.
  • Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property.
  • Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.
  • Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes.
  • Process other warrants that may require special handling as directed.
  • Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
  • Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
  • Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
  • Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Requirements

  • A high school diploma or its equivalent
  • Knowledge of Microsoft Word and Excel
  • Office procedures and practices
  • Accounting principles, practices, and procedures
  • Accounts payable systems and payment processing
Benefits
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounting principlesaccounts payable systemspayment processingvoucher preparationdocument scanningindexingrecord retentionreconciliationproperty managementaudit preparation
Soft Skills
communicationorganizational skillsproblem-solvingattention to detailtime management