State of Florida

Legal Secretary

State of Florida

full-time

Posted on:

Location Type: Office

Location: Tallahassee • Florida • United States

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Salary

💰 $16,880 per year

About the role

  • The legal secretary is responsible for composing and typing correspondence, detailed reports and charts, memoranda, etc., using a personal computer.
  • The legal secretary is also responsible for establishing and maintaining a comprehensive office filing system, preparing travel arrangements, scheduling meetings, and preparing materials for supervisor's use.
  • A variety of working relationships are established within the Guardian ad Litem Office, and in state courts system personnel, vendors, judges and non-judicial officers, and the general public.
  • The legal secretary works independently and must exercise discretion in dealing with confidential and sensitive information.
  • Work is performed under general supervision of the Supervising Attorney.

Requirements

  • Must have a standard high school diploma or equivalent and three years of administrative support experience, one year of which was in a Legal Secretary, Administrative Specialist II or comparable position preferred.
  • Graduation from an accredited four-year college or university, two-year college or vocational school may substitute for the recommended experience on a year for year basis. (The Executive Director or designee may waive the required training and experience requirements.)
  • Knowledge of administrative and clerical procedures and systems.
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Knowledge of computer software applications including Outlook, Excel and Word.
  • Ability to talk to others and convey information.
  • Ability to respond patiently with the general public.
  • Ability to maintain confidentiality concerning sensitive information.
Benefits
  • State of Florida Retirement package – Pension or investment plan (3% employee contribution required)
  • State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
  • Flexible spending account
  • Nine paid state holidays each calendar year
  • One paid personal holiday each fiscal year
  • 13 paid sick leave days accrued within the calendar year
  • 13 paid annual leave days accrued within the calendar year with an increase after five years
  • Life insurance of $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage
  • Public Loan Forgiveness Program
  • State tuition waivers
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportlegal secretary experiencefiling system managementreport compositioncorrespondence typingtravel arrangementsmeeting schedulingconfidential information handlingclerical procedures knowledgeEnglish language proficiency
Soft Skills
discretionindependencecommunicationpatienceinterpersonal skills
Certifications
high school diplomaequivalent certification