Staff Domain

Designer

• Prepare detailed cost estimates, bills of quantities, and tender documentation for construction projects.
• Analyse drawings, specifications, and project documents to determine material, labour, and time requirements.
• Source, liaise, and negotiate with suppliers and subcontractors to obtain competitive pricing.
• Assess and manage project risks, allowances, and contingencies in cost planning.
• Assist with preparing fee proposals, tenders, and progress claims.
• Work closely with project managers and site supervisors to monitor project costs and budget performance.
• Review design changes and variations, providing cost impact analysis and updated estimates.
• Maintain up-to-date knowledge of market rates, construction materials, and industry trends.

Estimator, Bluebeam, Lighting Design

Accounts Payable

• Accurately enter high volumes of supplier invoices into Xero
• Record construction site address, WIP number, and supplier invoices
• Manage weekly and ad hoc payment runs, including remittance advice
• Maintain AP inbox and respond to supplier queries in a timely manner
• Process employee reimbursements and credit card reconciliations (if applicable)
• Ensure compliance with Australian GST and BAS reporting standards
• Reconcile supplier statements and resolve discrepancies promptly
• Support the month-end close process by ensuring all AP transactions and related bank reconciliation are up to date
• Assist with Intercompany transactions and reconciliations
• Maintain well-organized and up-to-date records across multiple business entities
• Assist ongoing AP process improvement and automation project

Senior Accounts Payable Officer

Legal Assistant

• Administrative Assistant to Senior Legal Assistant working in Wills & Estate practice area
• Maintain and organize legal files, ensuring compliance with regulatory and internal standards
• Provide direct administrative support to the Senior Legal Assistant and Solicitors, including calendar management, meeting coordination, taking file notes during conferences between Solicitors and clients
• Track deadlines and ensure timely submission of draft documentation
• Liaise with clients and other Estate stakeholders to confirm information, verify details, follow-up receipt of documentation or responses
• Updating internal management documents
• Preparing internal case management documentation such as trust journal transfers, authority forms, costs disclosures and tax invoices.

Legal Assistant / Legal Secretary

Appointment Setter

• Identify and research potential leads through databases, social media, and industry platforms.
• Engage prospects via phone, email, or chat to qualify interest and schedule sales appointments.
• Maintain accurate records of interactions and lead status in CRM systems.
• Collaborate with sales teams to align outreach strategies with target personas and sales goals.
• Meet or exceed weekly/monthly quotas for lead generation and appointment setting.
• Follow up on marketing-generated leads to nurture prospects through the sales funnel.
• Provide feedback to sales and marketing teams to refine targeting and messaging strategies.
• Stay updated on product knowledge, industry trends, and competitor offerings.