Santa Casa BH

Project Manager

• Planning and monitoring of funded projects, ensuring deadlines, targets and indicators are met.
• Management of physical and financial schedules, identifying deviations and corrective actions.
• Monitoring performance indicators and supporting decision-making.
• Monitoring the indicators for the social responsibility and resource mobilization department, including approval rates and fund disbursements.
• Ensure efficient execution and compliance with required counterpart obligations.
• Support technical and financial reporting, ensuring compliance.
• Liaison with internal departments (marketing, communications, controllership, compliance, legal, etc.) to optimize processes and ensure transparency.
• Interface with partners and funders, ensuring clarity of information.
• Management of information and continuous process improvement.
• Identification of risks and opportunities in projects.
• Perform other related tasks of similar complexity as requested by the immediate supervisor.

Mid-level Administrative Analyst – Fundraising Project Management

Analyst

• Lead medium- and large-scale projects related to the Institutional Project Portfolio, applying project management best practices and directly contributing to the achievement of strategic objectives;
• Prepare materials and documentation for project formalization and approval, in accordance with approval authority;
• Develop and maintain the project plan, guiding task owners in execution and ensuring timely recording of progress;
• Hold regular project team meetings to ensure project execution and to map risks and lessons learned;
• Identify, discuss, document, and approve change requests that impact the project plan (scope, deliverables, schedule, and costs);
• Monitor and control all project phases, and record project progress to provide transparency in monitoring activities, in accordance with the corporate schedule, for project monitoring and strategy meetings;
• Report to clients, sponsors, management, and PMO coordination whenever there are impacts on the project plan.

PMO Analyst, Mid-Level

Administrative Assistant

• Provide general administrative support to the Recruitment and Selection department, including organizing documents, preparing reports, and maintaining up-to-date files and records;
• Assist in the initial screening of received resumes, recording relevant information in the applicant tracking system (ATS);
• Schedule interviews between candidates and recruiters, ensuring the necessary resources are available for conducting interviews;
• Maintain communication with candidates, providing feedback when applicable and responding to questions related to the process;
• Assist in preparing and collecting documents required for onboarding new employees, ensuring all procedures comply with internal policies and labor legislation;
• Support market research and benchmarking of recruitment and selection practices, contributing to the identification of opportunities for improvement and innovation in processes;
• Assist candidates and respond to requests from departments by phone and in person;
• Send lists of required documents to approved candidates for onboarding via email and messaging;
• Schedule pre-employment medical exams and follow-up appointments for document submission; receive and verify documentation, assembling the complete onboarding package;
• Deliver onboarding documentation to the HR/payroll department;
• Record vacancy closures in the designated report;
• Report any irregularities that occur during the documentation process to management to facilitate problem resolution;
• Provide support to assistants and analysts in the department as needed;
• Perform other duties of a similar nature and level of complexity as requested by the immediate supervisor.

Administrative Assistant – Talent Acquisition

• Develop strategies for fundraising through public and private calls for proposals and agreements: create and implement resource-raising campaigns aimed at public and private calls for proposals, partnership agreements and Tax Incentive Laws, such as Lei Rouanet, the Elderly Fund and the Child and Adolescent Fund.
• Identify opportunities in calls for proposals and Tax Incentive Laws: research and map financing opportunities via public and private calls for proposals, as well as identify and explore new fundraising channels through incentive law initiatives, maximizing support potential for Santa Casa BH.
• Build and maintain relationships with strategic partners and supporters: establish and maintain relationships with sponsors, supporters and key stakeholders, promoting ongoing participation and engagement in fundraising initiatives, especially through Tax Incentive Laws and related events.
• Prepare project proposals and strategic materials: develop projects and presentation materials aligned with the requirements of calls for proposals, agreements and Tax Incentive Laws, highlighting the social impact and relevance of Santa Casa BH projects.
• Monitor and track projects: follow performance indicators related to calls for proposals and agreements, including approval rates and actual disbursement of funds, ensuring efficient execution and compliance with required counterpart obligations.
• Coordinate with internal departments: work collaboratively with marketing, communications, accounting/control, compliance and legal teams, among others, to optimize processes, ensure transparency and communication in projects, and secure successful fundraising through calls for proposals and Tax Incentive Laws.
• Perform other related duties of the same level of difficulty as requested by the immediate supervisor.

Mid-level Administrative Analyst – Grants and Agreements

• Corporate fundraising: Create and implement strategies to attract social investments and corporate sponsorships, strengthening funding for Santa Casa BH.
• Opportunity identification: Research and map companies aligned with the institution's values, analyzing market trends to maximize fundraising potential.
• Institutional relations: Establish and maintain strategic contact with executives, directors, and corporate social responsibility areas to foster engagement with Santa Casa BH.
• Develop presentations and customized materials that connect company objectives to the social impact generated by the institution.
• Monitor results: Track partnership performance, ensuring deliverables meet sponsors' and supporters' expectations.
• Coordination with internal departments: Work closely with administrative, finance, and communications teams to ensure fulfillment of agreed deliverables and transparency of processes.

Mid-level Administrative Analyst – Social Responsibility & Resource Mobilization

• Monitor publication of calls for proposals and funding opportunities to secure resources for the institution;
• Map and track calls for proposals and other partnership and fundraising opportunities;
• Opportunity identification: Monitor and identify calls for proposals, tax incentive laws, and other available funding opportunities;
• Stay updated on new laws, policies, and regulations related to tax incentives and funding calls;
• Project preparation: Develop detailed proposals and project plans for submission to calls and incentive programs;
• Prepare action plans, timelines, and budgets for projects;
• Evaluate requirements and eligibility criteria of calls and incentive laws to ensure project compliance;
• Documentation management: Prepare and organize all documentation required for project submissions;
• Maintain detailed and up-to-date records of all stages of the fundraising process;
• Monitor project implementation and ensure compliance with funders' requirements;
• Monitoring and evaluation: Monitor and evaluate project progress against established objectives;
• Prepare performance and impact reports for presentation to funders and stakeholders;
• Draft formal letters to acknowledge donations received, solicit new donations, and send thank-you notes;
• Issue receipts when donations are made at the Donations Office (Provedoria);
• Conduct guided tours for donors at Santa Casa facilities to showcase the institution's facilities and services;
• Participate in seminars, meetings, forums and other sector events to promote institutional relationships with various audiences and social investment stakeholders;
• Monitor ordinances, resolutions, and deliberations;
• Record activities in control spreadsheets;
• Develop new processes and continuous quality improvements;
• Prepare quality documentation and present results;
• Perform other related duties of similar complexity as requested by the immediate supervisor.

Administrative Analyst – Social Responsibility and Resource Mobilization

• Prepare reports and spreadsheets, reviewing data, information, and specific guidelines to support analysis and decision-making, as well as to document work processes;
• Provide guidance, follow up on, and implement enrollment procedures according to the specific requirements of each unit;
• Handle student service processes, answering questions or directing requests to the appropriate department when necessary, and providing feedback to students based on responses from the originating department;
• Advise on and perform administrative tasks such as issuing academic documents; telephone reception; document filing; ordering supplies and photocopying, among others;
• Register and enroll students using institutional software, ensuring correct fields such as areas of study, course content, and other relevant data;
• Register courses using institutional software, recording areas of study, course content, and other pertinent information;
• Register teachers and students in the institutional software in accordance with established rules and procedures;
• Enter credit recognition and student attendance records based on the class register, ensuring information accuracy and compliance;
• Responsible for public-facing, phone, and in-person service, providing information and guidance on administrative processes related to the Academic Secretariat;
• Forward administrative processes to the relevant departments, including Legal and Finance, ensuring operational compliance;
• Perform other related duties of similar complexity as assigned by the immediate supervisor.