Counsel Support Associate
Allstate
HR Coordinator / Office Manager
Runwise
full-time
Posted on:
Location Type: Office
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $80,000 per year
Job Level
Junior
About the role
- Ensure NYC office runs smoothly and provide day-to-day office management
- Support recruitment by scheduling interviews and maintaining Greenhouse and internal systems
- Act as point of contact for candidates and deliver timely updates
- Stock kitchen, order supplies, manage vendor relationships, handle mail/packages, and support basic IT needs
- Serve as front-desk receptionist and ensure a welcoming, professional office environment
- Coordinate and book domestic and international travel for employees
- Identify and suggest process improvements across administrative and recruiting workflows
- Support and coordinate special projects, office events, and offsite meetings
- Provide ad hoc administrative support, including new hire onboarding
Requirements
- 1-3 years of experience as an Office Manager, Executive Assistant, Recruiting Coordinator, HR Coordinator, or similar role
- Strong communicator with excellent social skills
- Exceptionally organized and capable of juggling multiple tasks
- Detail-oriented with strong administrative skills and a commitment to high-quality work
- Based in New York City (or surrounding areas) and able to work in-office Monday through Friday
- Willing and able to support special projects and plan in-office and off-site events
- Experience scheduling candidate interviews and maintaining data within Greenhouse and other internal systems
- Experience serving as front-desk receptionist and managing vendor relationships
- Experience ordering supplies, handling mail/packages, and supporting basic IT needs
- Ability to coordinate and book domestic and international travel
- Experience supporting new hire onboarding and employee experience
Benefits
- Medical, dental, and vision insurance
- HSA & FSA options
- Paid Parental Leave
- Access to Talkspace & Health Advocate
- Flexible PTO
- Commuter Benefits
- 401K
- Company paid life insurance
- Voluntary supplemental life insurance
- Free in-office lunch on Wednesdays
- Hybrid work environment
- Summer Fridays
- Monthly L&D Series
- Employee Resource Groups (e.g. DEIB Committee, Run Club)
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office managementrecruitment coordinationadministrative supportscheduling interviewsvendor relationship managementnew hire onboardingtravel coordinationprocess improvementevent planningdata maintenance
Soft skills
strong communicatorexcellent social skillsexceptionally organizeddetail-orientedhigh-quality work commitmentability to juggle multiple taskssupportiveprofessional demeanoradaptabilityteam collaboration
