Remote Raven

• Ensure property owners are properly billed for assessments, fees, fines, and other charges
• Review account information regularly and correct discrepancies as needed
• Process, verify, and post receipts for assessments, fees, and fines
• Record transactions including assessments, fees and fines, waivers, miscellaneous chargebacks, and bank corrections
• Maintain accurate and up-to-date accounts receivable ledgers and journals
• Assist property owners with account inquiries, ledgers, and online portal payments
• Provide account histories and statements upon request
• Communicate professionally with owners regarding balances, payments, and discrepancies
• Process owner refunds and coordinate with Accounts Payable for payment issuance
• Research and resolve account discrepancies and unapplied payments
• Work closely with the collections team to review delinquent accounts and analyze payment history and credit status
• Process returned ACH and check payments and update owner ledgers accordingly
• Maintain detailed records regarding payments, balances, and account statuses
• Generate reports and statements for internal use and management review
• Obtain and verify information from other departments to ensure records are accurate and complete
• Perform administrative tasks including data entry, statement distribution, and account follow-ups
• Willingness to cross-train in Accounts Payable and assist as needed
• Support the accounting team during staff absences or high-volume periods
• Participate in ongoing training to stay current with policies, systems, and best practices
• Perform additional projects and assignments as directed by supervisor

CPA, A/R Focused

Executive Assistant

• Monitor and manage executive inboxes — triaging, flagging, and organizing incoming messages by priority
• Draft and send correspondence on behalf of the executive with accuracy and appropriate tone
• Ensure time-sensitive emails are surfaced and addressed promptly
• Maintain a clean, organized inbox structure with consistent labeling and follow-up tracking
• Build and maintain spreadsheets for tracking, reporting, and data organization using advanced Excel functions
• Create and format professional documents in Microsoft Word for correspondence, reports, and internal use
• Use Microsoft Office tools confidently across daily tasks — Outlook, Word, Excel, and PowerPoint
• Organize and maintain data sets, trackers, and recurring reports with accuracy and consistency
• Manage executive calendars including meetings, sessions, calls, and internal/external appointments
• Coordinate scheduling logistics across multiple stakeholders and time zones
• Proactively resolve scheduling conflicts and protect executive time for top priorities
• Send confirmations, reminders, and prep materials ahead of all scheduled sessions
• Join select calls and meetings to take detailed and accurate Minutes of Meeting (MOM)
• Distribute meeting notes and action items to relevant stakeholders promptly following each session
• Track action items from meetings and follow up to ensure completion
• Maintain organized documentation of meeting outcomes, decisions, and ongoing commitments
• Create clean, professional presentation decks for internal and external use as directed by the executive team
• Plan and book complete travel itineraries including flights, accommodations, and ground transportation
• Handle a wide range of back-end administrative tasks that keep the executive team's operations running smoothly
• Maintain organized documentation and digital files across tools including Monday and PandaDoc
• Join occasional calls as needed to support note-taking, follow-up, or coordination — this is a light but expected part of the role
• Communicate professionally with internal and external contacts when representing the executive team
• Anticipate needs and act ahead of requests — this role requires genuine proactivity, not just responsiveness
• Identify potential issues, conflicts, or gaps before they become problems and address them independently when possible

• Scour new MLS listings every single day, filtering against the established buy box criteria
• Surface qualified properties for the principal to review and make offers on
• Maintain a consistent, disciplined daily process so no qualifying deal is missed
• Track sourced properties, offer status, and deal pipeline activity in an organized system
• Manage calendar, scheduling, and planning for the principal and his team across multiple companies
• Coordinate meetings, calls, and appointments while protecting time for high-priority deal activity
• Proactively resolve scheduling conflicts and keep the principal's day organized and on track
• Triage the principal's inbox daily, prioritizing deal flow, time-sensitive items, and important relationships
• Draft and send emails directly on the principal's behalf with accuracy and the right tone
• Stay on top of active deal communications, ensuring nothing slips through the cracks
• Make phone calls to agents, vendors, contractors, title companies, and other parties on the principal's behalf
• Run and manage payroll across multiple companies accurately and on schedule
• Review financial transactions daily across the businesses
• Provide full personal support to the principal's wife for anything she needs — business or personal
• Serve as the connective glue across multiple companies, keeping operations running smoothly day to day
• Identify and solve small operational problems before they become big ones

Personal Executive Assistant

Accountant

• You will own the complete accounting cycle for each assigned client — from transaction entry through financial reporting.
• Manage day-to-day bookkeeping including transaction entry, categorization, and coding across all client accounts
• Perform monthly bank and credit card reconciliations for all accounts and resolve discrepancies promptly
• Manage accounts payable and accounts receivable — processing invoices, payments, and collections follow-up as needed
• Prepare and post journal entries for accruals, prepaid expenses, depreciation, and other period-end adjustments
• Maintain the general ledger for each client, ensuring accuracy and completeness at all times
• Lead the month-end and year-end close process for all assigned clients, meeting internal and client-facing deadlines
• Prepare monthly financial statements for each client including income statements, balance sheets, and cash flow reports
• Deliver reporting packages that are clear, accurate, and tailored to each client's needs and level of financial sophistication
• Perform variance analysis and flag significant trends, anomalies, or concerns to the client or firm management proactively
• Assist with budget preparation and forecast updates as needed for assigned clients
• Support year-end reporting and preparation of supporting schedules for tax filings or external review
• Communicate directly with assigned clients in both English and Spanish (if needed)— conducting meetings, responding to inquiries, and delivering financial updates professionally in both languages
• Gather documentation, clarify transactions, and provide financial explanations in a clear, client-friendly manner
• Build and maintain strong working relationships with each client, serving as their trusted accounting point of contact
• Ensure data integrity across platforms and maintain organized, clean client files within each system

Staff Accountant, Spanish/English

Administrative Assistant

• Docket court hearings across the firm's practice areas and maintain accurate deadline tracking for all assigned matters.
• Manage attorney calendars, appointments, court dates, depositions, and case deadlines.
• Set structured reminder cascades for all deadlines (e.g., 30-day, 14-day, 7-day, 2-day, day-of).
• Flag scheduling conflicts and competing priorities to attorneys and onshore staff with sufficient lead time.
• Coordinate internal meetings, client meetings, and depositions across multiple calendars and time zones.
• Arrange travel logistics for attorneys (flights, accommodations, ground transport) and prepare itineraries.
• Confirm logistics with court reporters, opposing counsel, and venue contacts as needed.
• Track billable time entries, invoices, and expense reports across attorneys.
• Flag missing time entries or expense documentation before billing close.
• Process expense reimbursements and reconcile against firm records.
• Prepare, edit, proofread, and format legal documents and correspondence to filing-ready quality.
• E-file legal documents with US courts and agencies through the firm's e-filing systems.
• Prepare physical filing packages for the onshore team where physical filing is required.
• Maintain version control and audit trails on documents under revision.
• Assist with case management and document management systems to keep matter files complete and retrievable.
• Maintain and organize client files and confidential records in line with the firm's data and privacy protocols.
• Support intake of new matters including opening files, conflict checks, and initial documentation.
• Perform general administrative duties including copying, scanning, mailing preparation, and data entry.
• Ensure compliance with legal procedures, court rules, and firm protocols.
• Perform other legal administrative tasks as assigned by the onshore team.

Legal Admin Assistant

Technical Recruiter

• Execute deep-dive research to visualize talent ecosystems within specific sectors including AI/ML, Fintech, SaaS, and other high-growth verticals
• Identify where top Engineering, Product, and Design talent is concentrated — mapping team structures, reporting lines, and headcount at target companies
• Track talent movement, promotion patterns, and organizational shifts at high-talent-density startups
• Deliver market maps that give our recruiters and clients a clear, actionable picture of the available talent landscape
• Build robust, high-quality candidate pipelines for Engineering, Product, and Design roles across all levels of seniority
• Utilize LinkedIn Recruiter at a power-user level — building precise Boolean searches, leveraging filters, and identifying candidates who are not surfaced through standard searches
• Source beyond LinkedIn using platforms and methods specific to each role — including GitHub, patent databases, Crunchbase, academic publications, conference speaker lists, and open-source contribution history
• Go beyond candidate identification to provide intelligence that helps our clients make smarter hiring decisions
• Research headcount trends, funding rounds, team growth trajectories, and competitor hiring activity within target sectors
• Maintain accurate, well-organized, and immediately actionable Google Sheets across all active market maps and candidate lists
• Work closely with recruiters and managing partners to understand search requirements and translate them into targeted research strategies
• Communicate research findings clearly and proactively — including market constraints, talent availability, and competitive dynamics that may affect the search

CPA, A/R Focused

Executive Assistant

Personal Executive Assistant

Staff Accountant, Spanish/English

Legal Admin Assistant

Technical Sourcer/Researcher