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Executive Assistant
Remote RavenExecutive Assistant managing various administrative responsibilities for executives at a remote capacity. Handling scheduling, correspondence, and travel logistics with high proficiency.
About the role
Key responsibilities & impact- Monitor and manage executive inboxes — triaging, flagging, and organizing incoming messages by priority
- Draft and send correspondence on behalf of the executive with accuracy and appropriate tone
- Ensure time-sensitive emails are surfaced and addressed promptly
- Maintain a clean, organized inbox structure with consistent labeling and follow-up tracking
- Build and maintain spreadsheets for tracking, reporting, and data organization using advanced Excel functions
- Create and format professional documents in Microsoft Word for correspondence, reports, and internal use
- Use Microsoft Office tools confidently across daily tasks — Outlook, Word, Excel, and PowerPoint
- Organize and maintain data sets, trackers, and recurring reports with accuracy and consistency
- Manage executive calendars including meetings, sessions, calls, and internal/external appointments
- Coordinate scheduling logistics across multiple stakeholders and time zones
- Proactively resolve scheduling conflicts and protect executive time for top priorities
- Send confirmations, reminders, and prep materials ahead of all scheduled sessions
- Join select calls and meetings to take detailed and accurate Minutes of Meeting (MOM)
- Distribute meeting notes and action items to relevant stakeholders promptly following each session
- Track action items from meetings and follow up to ensure completion
- Maintain organized documentation of meeting outcomes, decisions, and ongoing commitments
- Create clean, professional presentation decks for internal and external use as directed by the executive team
- Plan and book complete travel itineraries including flights, accommodations, and ground transportation
- Handle a wide range of back-end administrative tasks that keep the executive team's operations running smoothly
- Maintain organized documentation and digital files across tools including Monday and PandaDoc
- Join occasional calls as needed to support note-taking, follow-up, or coordination — this is a light but expected part of the role
- Communicate professionally with internal and external contacts when representing the executive team
- Anticipate needs and act ahead of requests — this role requires genuine proactivity, not just responsiveness
- Identify potential issues, conflicts, or gaps before they become problems and address them independently when possible
Requirements
What you’ll need- Strong proficiency in Microsoft Office, with particular strength in Excel — this is a key requirement for this role
- Proven experience as an Executive Assistant or in a senior administrative support role
- Excellent written communication skills — your emails, documents, and meeting notes are clear and professional
- Strong organizational skills with the ability to manage multiple tasks, tools, and priorities simultaneously
- Experience creating presentation decks — comfortable with PowerPoint, Google Slides, or Canva
- Familiarity with project or task management tools such as Monday.com
- Experience with document workflow tools such as PandaDoc, or willingness to learn quickly
- Demonstrated discretion and trustworthiness — you understand the weight of handling confidential information
- Proactive, self-directed, and comfortable working independently in a remote environment
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Remote Raven Website LinkedIn All Job Openings 11 - 50 employees 👥 HR Tech 🎯 Recruiter 🤝 B2B HR Tech
- Recruitment
- B2B Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel. Executive Assistant 🔥 2 minutes ago 🇵🇭 Philippines – Remote 💵 $6 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Monitor and manage executive inboxes — triaging, flagging, and organizing incoming messages by priority
- Draft and send correspondence on behalf of the executive with accuracy and appropriate tone
- Ensure time-sensitive emails are surfaced and addressed promptly
- Maintain a clean, organized inbox structure with consistent labeling and follow-up tracking
- Build and maintain spreadsheets for tracking, reporting, and data organization using advanced Excel functions
- Create and format professional documents in Microsoft Word for correspondence, reports, and internal use
- Use Microsoft Office tools confidently across daily tasks — Outlook, Word, Excel, and PowerPoint
- Organize and maintain data sets, trackers, and recurring reports with accuracy and consistency
- Manage executive calendars including meetings, sessions, calls, and internal/external appointments
- Coordinate scheduling logistics across multiple stakeholders and time zones
- Proactively resolve scheduling conflicts and protect executive time for top priorities
- Send confirmations, reminders, and prep materials ahead of all scheduled sessions
- Join select calls and meetings to take detailed and accurate Minutes of Meeting (MOM)
- Distribute meeting notes and action items to relevant stakeholders promptly following each session
- Track action items from meetings and follow up to ensure completion
- Maintain organized documentation of meeting outcomes, decisions, and ongoing commitments
- Create clean, professional presentation decks for internal and external use as directed by the executive team
- Plan and book complete travel itineraries including flights, accommodations, and ground transportation
- Handle a wide range of back-end administrative tasks that keep the executive team's operations running smoothly
- Maintain organized documentation and digital files across tools including Monday and PandaDoc
- Join occasional calls as needed to support note-taking, follow-up, or coordination — this is a light but expected part of the role
- Communicate professionally with internal and external contacts when representing the executive team
- Anticipate needs and act ahead of requests — this role requires genuine proactivity, not just responsiveness
- Identify potential issues, conflicts, or gaps before they become problems and address them independently when possible 🎯 Requirements
- Strong proficiency in Microsoft Office, with particular strength in Excel — this is a key requirement for this role
- Proven experience as an Executive Assistant or in a senior administrative support role
- Excellent written communication skills — your emails, documents, and meeting notes are clear and professional
- Strong organizational skills with the ability to manage multiple tasks, tools, and priorities simultaneously
- Experience creating presentation decks — comfortable with PowerPoint, Google Slides, or Canva
- Familiarity with project or task management tools such as Monday.com
- Experience with document workflow tools such as PandaDoc, or willingness to learn quickly
- Demonstrated discretion and trustworthiness — you understand the weight of handling confidential information
- Proactive, self-directed, and comfortable working independently in a remote environment Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Insurance Virtual Assistant, EZLynx Experience Required 🔥 23 hours ago Level 9 Virtual 51 - 200 🤝 B2B 🎯 Recruiter ⚡ Productivity Website LinkedIn All Job Openings Virtual Assistant supporting backend operations and data management at a U.S.-based insurance agency. Must have hands-on EZLynx experience for this remote role. 🇵🇭 Philippines – Remote 💵 $7 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant – Business Support 🕒 Yesterday Assist World 51 - 200 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Executive Assistant providing support to a high-performing executive. Focused on communication management, internal coordination, and optimizing decision-making efficiency. 🇵🇭 Philippines – Remote 💵 $900 - $1.3k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Personal Assistant 🕒 Yesterday Aux 51 - 200 Website LinkedIn All Job Openings Personal Assistant supporting an international client's family office in a fully remote setup. Ideal for highly organised professionals seeking long-term work-from-home opportunities. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 Yesterday NightOwl Consulting 51 - 200 🤝 B2B 🎯 Recruiter ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant supporting US Sales Team overseeing administrative tasks and enhancing team efficiency. Engage in calendar management, email handling, and project coordination effectively. 🇵🇭 Philippines – Remote 💵 ₱45k - ₱55k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨💼 Executive Assistant Executive Assistant 🕒 Yesterday donna 1 - 10 Website LinkedIn All Job Openings Executive Assistant role providing diverse support to clients with calendars and communications. Ensuring reliable assistance and creating meaningful connections in a fully remote setting. 🇵🇭 Philippines – Remote 💵 ₱55k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨💼 Executive Assistant 🚫👨🎓 No degree required View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
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Hard Skills & Tools
advanced Excel functionsMicrosoft WordMicrosoft Officepresentation decksGoogle SlidesCanvadocument workflow toolsPandaDocscheduling logisticsMinutes of Meeting (MOM)
Soft Skills
written communicationorganizational skillsproactivitydiscretiontrustworthinessindependent worktime managementproblem-solvingattention to detailmultitasking