Planned Parenthood Federation of America

Accounting Manager

• As a key contributor to the Accounting team, the Revenue Accounting intern will provide support in reconciling and reporting on revenue.
• The Revenue Accounting Intern will build strong partnerships with other areas of the Finance and Accounting teams, as well as with Development, People Culture & Equity, and other subject matter experts to drive efficiencies, facilitate data-driven decision making and add value to the Accounting Team.
• The Revenue Accounting Intern will work closely with all members of Revenue Accounting to properly reconcile revenue accounts in accordance with GAAP.
• Assist the Manager of Revenue and Sr. Revenue Accountant in the reconciliation of key revenue accounts.
• Reconcile cash, credit card, and stock donations with bank statements and investigate and resolve variances.
• Performs monthly revenue reconciliations as part of the financial closing process.
• Performs other duties as assigned.

Revenue Accounting Intern

• Provide support in reconciling and assisting in the monthly-close process as well as assisting with key strategic initiatives.
• Build strong partnerships with other areas of the Finance and Accounting teams, as well as with Development, People Culture & Equity, and other subject matter experts to drive efficiencies, facilitate data-driven decision making and add value to the Accounting Team.
• Create financial analysis procedures in collaboration with the Controller.
• Assisting with compiling documentation for SOP and Working Aid initiatives.
• Create KPI dashboards for Accounting.
• Assisting with month-end close procedures as needed including reconciling revenue accounts.
• Performs other duties as assigned.

Accounting Intern

Financial Planning and Analysis

• Assist in the preparation of reporting and analytical materials for PPFA and the Action Fund.
• Learn and help manage the administration of the Adaptive Planning financial system.
• Utilize the OfficeConnect excel plug-in to build, maintain and refresh various reports with data from Adaptive Planning.
• Reconcile data between Adaptive Planning and the Sage Intacct accounting software.
• Help update the headcount dashboard and analysis on a monthly basis.
• Maintain project management tools including trackers, calendars, checklists, status reports, and timelines.
• Actively support the yearly budget process and quarterly forecast by leveraging Adaptive Planning and other pre-built excel templates.
• Drafts Finance policies around spending practices and financial governance and updates Standard Operating Procedures for FP&A’s scope of work
• Performs other duties as assigned.

Financial Planning & Analysis Intern

General

• Provide support to institutional giving team in grant writing and grant reporting duties including:
• Gathering information from program staff to articulate project goals, activities, outcomes, etc.
• Writing/editing compelling and informative letters of intent, grant proposals, and reports for submission, including assembling documentation and budgets
• Perform basic data analysis and visualization as necessary for grant reporting
• Support the fundraising activities of the institutional giving team by ensuring that grant proposal and reporting timelines are on track and deadlines are met.
• Assist in the coordination of site-visits and donor meetings, including the creation of briefing memos and meeting agendas.
• Perform prospect research on current, lapsed, and prospective Institutional and Corporate Giving partners.
• Create research briefings to be reviewed with Institutional Giving Team for potential funding opportunities.
• Maintain timely and accurate records on current donors and potential donors to support ongoing activity and future fundraising—including plans, tracking, and reporting.
• Ensure program staff are up-to-date and aware of grant requirements in order to be accountable to funders.
• Demonstrate an understanding of and commitment to remain informed about PPIL protocols, policies, and procedures.
• Demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.
• Provide on-going support to program and finance staff as it relates to grant administration and organizational policies.
• Develop and maintain a basic grants management manual and communicate appropriately with staff concerning policies, procedures, and updates.
• Maintain foundations records, grants calendar, and related management platforms utilizing Salesforce, NetSuite, and other online databases.
• Coordinate the review, execution, and filing of grant agreements in collaboration with legal department and executive leadership.
• Assist Development Data and Operations Manager in institutional gift processing, entry, and acknowledgement.
• Other duties as assigned.

Grants Specialist

• Build and manage relationships with current and prospective donors, identifying opportunities to secure significant philanthropic support aligned with the organization’s mission.
• Lead donors through the full fundraising cycle—from prospecting and cultivation to solicitation, stewardship, and long-term engagement.
• Partner with leadership, volunteers, and colleagues to develop donor strategies and coordinate fundraising efforts across organizational priorities.
• Provide guidance and insights on donor and prospect strategy, helping strengthen fundraising efforts across the development team.
• Track donor interactions and maintain accurate records in the donor database to support effective relationship management and reporting.
• Analyze fundraising metrics, identify major-gift opportunities, and develop strategies to grow philanthropic revenue and donor engagement.
• Uphold donor confidentiality, ethical fundraising standards, and organizational values while supporting both philanthropic and advocacy-related fundraising initiatives.

Philanthropy Officer

Human Resources

• As the HR Generalist, you will be a vital resource for our employees and managers. You'll be the HR contact for payroll processing and the person who ensures our employee data is accurate and up-to-date through all phases of the employee lifecycle, from on-boarding to off-boarding.
• Benefits communication, vendor management, and supporting credentialing are other key responsibilities. You'll have the opportunity to learn and grow in every aspect of HR!

Human Resources Generalist

Program Manager

• Develop, manage, and oversee the affiliate’s integrated behavioral health program
• Provide direct patient care in-person and via telehealth
• Work with licensed and non-licensed medical staff to assess, treat, and refer patients
• Collaborate with the Clinical Services team on behavioral health program improvement and expansion
• Develop standards of care, protocols, and policies for behavioral health care
• Partner with outside organizations for timely referrals and support networks
• Manage training, supervision, and quality assurance related to behavioral health for providers
• Explore and develop opportunities for group psychoeducation and interventions
• Identify, analyze, and develop new behavioral health services or modify existing programs
• Hire and onboard additional behavioral health provider(s) as the program expands
• Review legislative changes impacting existing programs and advise on policy matters

Behavioral Health Program Manager

IT Support

• Enable business and IT leaders to make investment decisions that balance current demands with longer-term strategy.
• Provide overall direction, guidance, and definition of IT architecture.
• Support enterprise architectural disciplines and champion architectural initiatives.
• Review and improve business processes; establish metrics for improvement.
• Lead programs for enterprise architecture governance and development.

Senior Director, IT Enterprise Architecture

Accountant

• Responsible for supporting day‑to‑day accounting operations through general ledger maintenance, account reconciliations, assistance with month‑end close processes, and preparation of audits.
• Provides support for financial reporting by ensuring the accuracy and completeness of accounting data.
• Assists the Director of Finance with financial statement preparation, audit documentation, and process improvements to promote accurate reporting and compliance with organizational policies.
• Move and validate data between purchasing, credit card, invoicing system, payroll and accounting systems.
• Onboarding vendors by collecting documentation, verifying completeness, and coordinating setup in the accounting system.
• Prepare and maintain assigned balance sheet account reconciliations (e.g., prepaid expenses, accrued liabilities, clearing accounts) with appropriate supporting documentation for review, and resolve reconciling items in a timely manner.
• Prepare routine journal entries, including accruals and reclassifications, in accordance with established schedules and accounting policies, subject to review and approval.
• Prepare schedules, reconciliations, and supporting documentation for month-end and year-end close processes.
• Identifies and documents unusual variances or discrepancies in general ledger accounts and escalate questions or exceptions for further analysis.
• Travels to health centers at least twice a year to perform physical inventory counts.
• Support the finance department in identifying and implementing improvements that promote accurate reporting and compliance with organizational policies.
• Other duties as assigned by the Director of Finance or CFO

Staff Accountant

Procurement

• Develops and executes sourcing strategies, to achieve the most effective purchasing actions and cost control
• Manages activities of the purchasing including research, evaluation, acquisition and logistics of materials, parts, supplies and printing services for the organization
• Ensures organization’s supply needs are procured at the optimal price and delivery schedule while maintaining lowest possible inventory levels
• Directs team in bid solicitation; negotiates and maintains local contracts
• Coordinates the purchase of medical and office equipment
• Provides budgetary and cost analysis to the leadership team
• Manages the purchasing department and contributes to the team effort of the organization thereby ensuring quality care and services for clients and achievement of mission goals
• Determines overall purchasing philosophy and develops sourcing strategies to achieve the most efficient and cost effective solutions for the organization
• Evaluates and analyzes vendors, products, processes and procedures to ensure cost and performance standards are achieved
• Maintains relationship with vendors and develops new sources and vendor relationships as appropriate
• Manages the end-to-end vendor lifecycle, including sourcing, negotiation, onboarding, and performance management (if necessary)
• Oversees the process for obtaining supplies, services, and equipment by directing procurement and contractual services
• Establishes maximum inventory levels and reorder quantities; reviewing supply requisitions for authorization and/or unusual usage; conferring with vendors
• Evaluates purchasing & accounts payable software to make improvements or system change recommendations
• Assists affiliate in establishing formulary and performing financial analysis by maintaining current and accurate file of contraceptive supply prices and inventory turns; monitors affiliate contraceptive usage trends; develops strategies for purchasing and inventory decisions; collaborates to formulate and administer contraceptive strategies
• Maintains quality of supplies, discussing defective or unacceptable goods, equipment with users, vendors and others; determining source of trouble; resolving disputes
• Assists VP of Finance in compliance or regulatory issues regarding purchase registration, use, and cost of special regulatory priced products
• Applies regulatory and legal requirements to the purchasing function, such as ensuring that vendors exclude debarred individuals or entities, as required under our federally funded contracts
• Prepares procurement and usage reports by collecting and analyzing cost, quality, user, vendor, and other information
• Works with various departments to procure necessary items for new locations and evaluates disposition of items in exiting locations
• Coordinates between equipment vendors, and various departments to ensure space, equipment, and delivery/pickup timing are in synch
• Coordinates with the organization’s leadership to provide products to support organization operations; serves as resource regarding inventory acquisition and management
• Handles accounts payable responsibilities for procurement in tandem with Finance

Procurement Manager

Manager

• Provide comprehensive care management to patients seeking abortion care and reproductive health services.
• Demonstrate understanding of abortion care, supporting structures, and processes.
• Assist patients with appointment scheduling across multiple locations or organizations as needed.
• Ensure timely access to services at locations aligned with patient clinical care preferences.
• Complete financial screenings and support patients in securing funding assistance.
• Work with patients to identify logistical needs that may impact access to care, including transportation, lodging, medical services, and financial support.
• Inform patients of expected costs of care, including medical services, transportation, and lodging.
• Coordinate and schedule external appointments with partner organizations and providers.
• Facilitate pre- and post-abortion visits to ensure continuity of care.
• Identify additional support needs and connect patients to appropriate internal and community-based resources.
• Identify and arrange interpretive and language services as needed.
• Advocate for patients throughout the care process to promote satisfaction, equity, and continuity of care.
• Facilitate clear and compassionate communication between patients, support persons, and healthcare providers.
• Collaborate with providers outside of PPIL to prevent unnecessary or duplicative care and reduce patient costs when appropriate.
• Proactively identify, troubleshoot, and resolve barriers to care.
• Escalate complex or high-acuity patient cases to management or providers as appropriate.
• Take initiative to support patients through challenging or time-sensitive situations.
• Collaborate closely with internal clinical and psychosocial teams to support integrated, wraparound care.
• Work with the Clinical and Psychosocial Support Department (CPSD) team to integrate navigation services with behavioral health, Bridges, GAHT, and STI/HIV prevention case management.
• Coordinate care and participate in cross-training to maximize interdepartmental coverage and continuity.
• Support team-based approaches that enhance patient experience and reduce service gaps.

Reproductive Health Case Manager

Payroll

• Oversees biweekly payroll processing and full‑cycle accounts payable to ensure accurate, timely, and compliant financial operations
• Reviews payroll for accuracy, prepares labor and payroll analytics, ensures proper expense allocation
• Reconciles 401(k) contributions and partners with HR to improve automation and maximize ADP functionality
• Ensures invoices align with contracts, maintains accurate coding and expense distributions
• Monitors vendor terms, manages AP reconciliations, supports PO tracking, and develops standard AP reporting
• Prepares cash requirement projections and ensures audit‑ready documentation

Accounts Payable, Payroll Associate Director

Learning and Development

• This individual contributor is responsible for the design, build, and maintenance of asynchronous learning programs within our Learning Management System (internal platform “PP Learn”, utilizing 360 Learning) aligned to PPFA’s leadership development framework, competency model, and enterprise-wide learning priorities.
• Serves as key partner to Director and Manager, Learning & Development.
• Works in tandem with the Sr. Specialist E-Learning in support of the organizational learning initiatives.
• Builds collaborative relationships with People & Culture Business Partners and stakeholders across the organization to support learning initiatives.
• Demonstrates a commitment to race equity and integrates equitable practices into learning design.
• Continuously maintains professional growth in instructional design, digital learning tools, and workplace learning trends.

Learning and Leadership Development Specialist

Compliance

• Coordinate the grant contracting process in collaboration with the Office of the General Counsel.
• Maintain grant files and archives and provide project management for grant administration tasks.
• Engage with stakeholders to ensure collaboration, compliance, and understanding of grant processes.
• Serve as the primary liaison for grant agreements with the Office of the General Counsel.

Senior Specialist, Grants and Compliance

• As a key contributor to the FP&A team, the Senior Analyst, Financial Planning & Analysis will provide tactical analytical support for all planning & reporting activities and be part of an ongoing initiative to build an FP&A Center of Excellence.
• The Senior Analyst, Financial Planning & Analysis, will build strong partnerships with other areas of the Finance and Accounting teams, as well as with Development, People Culture & Equity, and other subject matter experts to drive efficiencies, facilitate data-driven decision making, and add value to the FP&A Team.
• The Senior Analyst will be actively involved in the transition to best practice through the enhancement of our Adaptive Planning system.
• They will be part of a highly visible change environment and will develop world-class reporting tools, always considering new and automated ways to handle the workload.
• The Senior Analyst will be responsible for anticipating scenarios and potential requests and responding appropriately.
• Assist in the preparation of quarterly Finance Committee materials for PPFA and the Action Fund and update all supporting files, graphs, and presentations.
• Develop new ways to automate and streamline the quarterly reporting process with newly developed Adaptive capabilities.
• Ensure data integrity between Adaptive and ERP for the chart of accounts and actual transactions. Create and modify reports, manage user access, integration tasks, dimensions, sheets, and allocation tables, as well as update budget and forecast versions in our Adaptive system.
• Monitor and update forecast for organization’s KPIs and OKRs, including Functional Expense Ratio, Social Welfare Ratio, and Days Cash on Hand (DCO).
• Maintain and enhance the Workforce Planning Model, PPFA’s 5-year model, PPFA's and PPAF’s Cash-flow forecast, and add checks and controls to ensure integrity and consistency with the data before being distributed.
• Build driver-based predictive financial models in Excel and Adaptive to support scenario-planning, ad-hoc requests, and data-driven decision making for leadership and key stakeholders.
• Create dashboards and other visual analytics tools in Excel and Adaptive Planning to facilitate the messaging of dense and complex financial information.
• Actively support the yearly budget process and quarterly forecast by leveraging Adaptive Planning, as well as creating user-friendly templates and collecting feedback from stakeholders.